Municipal Authority

M3A City of Sand Springs Agenda Form Meeting Date:____________ NOV 20 2023 Agenda:_______________ CC & MA Item:____________ Consent Yes Signature Items:__________ Janice L. Almy, City Clerk Presented by:____________________________ Minutes of the 10-23-23 City Subject:____________________ Council/Municipal Authority meeting ____________________________________________________ M3A Item #: _____________ Cost: ______________ Acceptance Recommendation:____________________ Synopsis: Requesting approval, denial, amendment, or revision of the minutes of the October 23, 2023 Regular City Council and Municipal Authority meeting. Details: Requesting approval, denial, amendment, or revision of the said minutes.  MINUTES Sand Springs Municipal Authority October 23, 2023 – Following City Council Sand Springs Municipal Building 100 East Broadway Street – Council Chambers, First Floor Sand Springs, Oklahoma 74063 www.sandspringsok.org MEMBERS PRESENT: Chairman Jim Spoon (6-0) Vice Chairman Beau Wilson (5-1) Trustee Matt Barnett (6-0) Trustee Mike Burdge (6-0) Trustee Nancy Riley (6-0) Trustee Brian Jackson (5-1) ALSO PRESENT: City Manager Michael S. Carter City Attorney David Weatherford Secretary Janice L. Almy Assistant Secretary Dawn Gilmartin ABSENT: Trustee Cody Worrell (5-1) The Sand Springs Municipal Authority met in regular session on October 23, 2023, in the Council Chambers of the Sand Springs Municipal Building pursuant to the regular meeting notice and agenda filed with the City Clerk’s office and posted at 4:30 p.m. on October 19, 2023, on the display board located at the front entrance of the Sand Springs Municipal Building (City Hall), 100 East Broadway Street, Sand Springs, Oklahoma 74063. 1. Call to Order Chairman Spoon called the meeting to order at the noted time of 6:44 p.m. 2. Roll Call Chairman Spoon called for an individual roll call with members replying in the following manner: Trustee Jackson, here; Trustee Barnett, here; Trustee Burdge, here; Chairman Spoon, here; Vice Chairman Wilson, here; Trustee Riley, here; Trustee Worrell, no response. It was noted for the record that Trustee Worrell was absent from said meeting.  MUNICIPAL AUTHORITY MINUTES October 23, 2023 PAGE 2 3. Consent Agenda (A-C) Chairman Spoon informed Trustees that all matters listed under Consent Agenda to be considered by Trustees are to be routine and will be enacted by one motion. Consent Agenda items are vetted through various committees prior to consideration by Trustees. Chairman Spoon noted that questions or clarification on the Consent Agenda items could be addressed prior to taking action. Chairman Spoon inquired if Trustees had questions, needed clarification on the Consent Agenda items, or whether any item needed to be considered separately. There being none, Chairman Spoon called for a motion regarding Consent Agenda Items No. 3A-3C. A motion was made by Vice Chairman Wilson and seconded by Trustee Burdge to approve Consent Agenda Items No. 3A-3C. A) The minutes of the September 25, 2023 regular Municipal Authority meeting. B) The approval of the Skiatook Raw Water Conveyance System turn-key sole- source rehabilitation of No. 4 pump and motor system by Ruhrpumpen, Inc., of Tulsa, Oklahoma, for the estimated amount of $143,908, with the Sand Springs Municipal Authority’s 60% portion of $86,344.80. C) Approval of the city-wide budget amendments to the FY2024 budget. Chairman Spoon called for the vote recorded as follows: Trustee Riley, aye; Vice Chairman Wilson, aye; Chairman Spoon, aye; Trustee Burdge, aye; Trustee Barnett, aye; Trustee Jackson, aye. The motion carried 6-0-0. 4. Supplemental Appropriation—Capital Improvement Water and Wastewater Fund City Manager Michael S. Carter requested Trustee’s approval, denial, amendment, or revision of a Supplemental Appropriation in the Capital Improvement Water and Wastewater Fund for an Increase to the WWTP SBR Blowers project in the amount of $670,000 and a Decrease to the Charles Page BPS Upgrade project in the amount of $45,000 and a Decrease to the Northwoods Tank Rehab project in the amount of $290,000, and an Increase to the Revenues-Transfers In: Municipal Authority Wastewater Utility Fund in the amount of $335,000; and in the Municipal  MUNICIPAL AUTHORITY MINUTES October 23, 2023 PAGE 3 Authority Wastewater Utility Fund for an Increase to the Expense-Transfers Out: Capital Improvement Water and Wastewater Fund in the amount of $335,000 and a Decrease to the Ending Unrestricted Net Assets in the amount of $335,000. A motion was made by Trustee Burdge and seconded by Vice Chairman Wilson that a Supplemental Appropriation in the Capital Improvement Water and Wastewater Fund for an Increase to the WWTP SBR Blowers project in the amount of $670,000 and a Decrease to the Charles Page BPS Upgrade project in the amount of $45,000 and a Decrease to the Northwoods Tank Rehab project in the amount of $290,000, and an Increase to the Revenues-Transfers In: Municipal Authority Wastewater Utility Fund in the amount of $335,000; and in the Municipal Authority Wastewater Utility Fund for an Increase to the Expense-Transfers Out: Capital Improvement Water and Wastewater Fund in the amount of $335,000 and a Decrease to the Ending Unrestricted Net Assets in the amount of $335,000, as presented, be approved. Chairman Spoon called for a vote recorded as follows: Trustee Jackson, aye; Trustee Barnett, aye; Trustee Burdge, aye; Chairman Spoon, aye; Vice Chairman Wilson, aye; Trustee Riley, aye. The motion carried 6-0-0. 5. Financial Report The regular monthly Financial Reports and Sales Use Tax updates were provided to Trustees for their review and information. This item was for informational purposes only. 6. Correspondence (A) The following correspondence was provided to Trustees for their review and information. (A) Regular monthly bills. 7. Adjournment The meeting adjourned at the noted time of 6:45 p.m. _______________________________ Dawn Gilmartin, Assistant Secretary