Municipal Authority

M3A City of Sand Springs Agenda Form Meeting Date:____________ FEB 26 2024 Agenda:_______________ CC & MA Item:____________ Consent Yes Signature Items:__________ City Clerk Janice L. Almy Presented by:____________________________ Minutes of the 01-22-2024 Subject:____________________ City Council and Municipal Authority meetings ____________________________________________________ M3A Item #:_____________ Cost:_________BBBB N/A Approval Recommendation:____________________ )LQDQFH5HYLHZ: Yes Yes /HJDO5HYLHZ: 'HSDUWPHQW+HDG5HYLHZYes 6\QRSVLV: Requesting approval, denial, amendment, or revision of the minutes of the January 22, 2024 City Council and Municipal Authority meetings. Details: Council may consider the approval, denial, amendment, or revision of the minutes of the January 22, 2024 City Council and Municipal Authority meetings. $WWDFKPHQWV: CC2024-01-22 Minutes MA2024-01-22 Minutes  MINUTES Sand Springs Municipal Authority January 22, 2024 – Following City Council Sand Springs Municipal Building 100 East Broadway Street – Council Chambers, First Floor Sand Springs, Oklahoma 74063 www.sandspringsok.org MEMBERS PRESENT: Vice Chairman Beau Wilson (8-1) Trustee Matt Barnett (9-0) Trustee Mike Burdge (9-0) Trustee Brian Jackson (8-1) Trustee Cody Worrell (8-1) ALSO PRESENT: City Manager Michael S. Carter Assistant City Manager Jennifer M. Swezey City Attorney David Weatherford Secretary Janice L. Almy ABSENT: Chairman Jim Spoon (7-2) Trustee Nancy Riley (8-1) The Sand Springs Municipal Authority met in regular session on January 22, 2024 in the Council Chambers of the Sand Springs Municipal Building pursuant to the regular meeting notice and agenda filed with the City Clerk’s office and posted at 2:45 p.m. on January 18, 2024 on the display board located at the front entrance of the Sand Springs Municipal Building (City Hall), 100 East Broadway Street, Sand Springs, Oklahoma 74063. 1. Call to Order Vice Chairman Wilson called the meeting to order at the noted time of 6:25 p.m. 2. Roll Call Vice Chairman Wilson called for an individual roll call with members replying in the following manner: Trustee Jackson, here; Trustee Barnett, here; Trustee Burdge, here; Chairman Spoon, no response; Vice Chairman Wilson, here; Trustee Riley, no response; Trustee Worrell, here. It was noted for the record that Chairman Spoon and Trustee Riley were absent from said meeting.  MUNICIPAL AUTHORITY MINUTES JANUARY 22, 2024 PAGE 2 3. Consent Agenda (A-B) Vice Chairman Wilson informed Trustees that all matters listed under Consent Agenda to be considered by Trustees are to be routine and will be enacted by one motion. Consent Agenda items are vetted through various committees prior to consideration by Trustees. Vice Chairman Wilson noted that questions or clarification on the Consent Agenda items could be addressed prior to taking action. Vice Chairman Wilson inquired if Trustees had questions, needed clarification on the Consent Agenda items, or whether any item needed to be considered separately. There being none, Vice Chairman Wilson called for a motion regarding Consent Agenda Items No. 3A-3B. A motion was made by Trustee Jackson and seconded by Trustee Burdge to approve Consent Agenda Items No. 3A-3B. A) The minutes of the December 18, 2023 regular Municipal Authority meeting. B) 1. Approval, denial, amendment, or revision of the purchase of a 2022 Bomag BW177 self-propelled vibratory compaction roller. (Public Works) 2. Approval, denial, amendment, or revision of a supplemental appropriation of funds in the Municipal Authority Short Term Capital Fund: An Increase in the Other Revenues line item in the amount of $123,292, and an Increase in the Expenditure Utility Projects and Construction Machinery and Equipment line item in the amount of $123,292 as related to the purchase of a 2022 Bomag BW177 self-propelled vibratory compaction roller. Vice Chairman Wilson called for the vote recorded as follows: Trustee Worrell, aye; Vice Chairman Wilson, aye; Trustee Burdge, aye; Trustee Barnett, aye; Trustee Jackson, aye. The motion carried 5-0-0. 4. Financial Report The regular monthly Financial Report and Sales Tax and Use Tax updates were provided to Trustees for their review and information. This item was for informational purposes only.  MUNICIPAL AUTHORITY MINUTES JANUARY 22, 2024 PAGE 3 5. Correspondence (A) The following correspondence was provided to Trustees for their review and information. A) Regular monthly bills. 6. Adjournment The meeting adjourned at the noted time of 6:26 p.m. _______________________________ Dawn Gilmartin, Deputy City Clerk  MA3B City of Sand Springs Agenda Form Meeting Date:____________ FEB 26 2024 Agenda:_______________ CC & MA Item:____________ Consent Yes Signature Items:__________ Ken Madison Presented by:____________________________ Sand Springs Pogue Airport Subject:____________________ Construction, Installation of Jet-A Fuel Tank System ____________________________________________________ Item #:_____________ $632,600.00 BBBB Cost:_________ Approval Recommendation:____________________ )LQDQFH5HYLHZ: Yes Yes /HJDO5HYLHZ: 'HSDUWPHQW+HDG5HYLHZYes 6\QRSVLV: Requesting approval, denial, amendment, or revision of Resolution No. 24-16 and M24-03 related to supplemental appropriation, design, bidding services, payment authorization, and signature authorization. Proposed Work Order #2/Master Agreement for Professional Services #2302606, from Garver. Details: Some of the projects eligible for Oklahoma Department of Aerospace and Aeronautics (ODAA) funding involve the construction of a Jet-A fuel system. The project will consist of the upgrade of the fuel containment area and the installation of a 12,000 gallon Jet-A tank with dispensing and receiving pumps. The City has received permission to solicit and receive bids for design and construction of this project at the ODAA Commission scheduled on January 30, 2024. Staff has requested an engineering agreement with Garver to include design, bidding and constoiction services for this project. These items were reviewed by the Airport Advisory Board on January 11, 2024. These items were reviewed by the Public Works City Council Committees on February 20, 2024. Budget Impact: The project will require up to a fifty (50) percent local match from the sponsor. The sponsor's local matching funds in the amount of $332,600.00 is available in the FY24 Airport Construction Funds $WWDFKPHQWV: Resolution 24-16, M24-03 Proposed Work Order #2/Master Agreement for Professional Services #2302606,Garver  CITY OF SAND SPRINGS SAND SPRINGS, OKLAHOMA RESOLUTION NO. 24-16 and M24-03 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SAND SPRINGS, and TRUSTEES OF THE SAND SPRINGS MUNICIPAL AUTHORITY DESIGN SUPPLEMENTAL AGREEMENT, AUTHORIZING CONTRACT PAYMENTS, AUTHORIZING THE SIGNATURE OF ALL RELATED DOCUMENTS FOR CONSTRUCTION OF A JET-A FUEL SYSTEM WHEREAS, the City of Sand Springs has been authorized by the Oklahoma Department of Aerospace and Aeronautics to solicit and receive bids for a Jet-A Fuel System at Sand Springs – Pogue Airport; WHEREAS, the funding for the project will be provided by a combination of a Oklahoma Department of Aerospace and Aeronautics and local funds; WHEREAS, award of bid is necessary to construct the project; WHEREAS, an agreement related to the design and bidding phase services has been requested; WHEREAS, authorizing payments pursuant to the contract is necessary to construct this project; WHEREAS, approval of the documents associated with this project are in the best interest of the citizens of the City of Sand Springs; THEREFORE, BE IT RESOLVED by the City Council of the City of Sand Springs as follows: 1. Supplemental appropriations in the Municipal Authority Water Utility fund for an increase to the Transfers Out: Airport Construction Fund line item in the amount of $632,600; In the Airport Construction Fund, an increase to the Transfers In: MA Water Utility Fund in the amount of $632,600 and an increase in the expenditure line item for Jet-A Fuel System (new project) in the amount of $632,600. 2. The appropriation is within the FY 2024 Airport Construction Fund budget for the sponsor local matching funds of $632,600.00; 2. Supplemental Agreement Work Order No. Two to the Design and Bidding Services Agreement with Garver, LLC is approved; 3. All payments required pursuant to the contracts are authorized; 4. The Mayor/Chairman and/or City Manager are authorized to sign all documents necessary to proceed with the work in a timely manner. This Resolution is approved in open meeting of the City of Sand Springs, Oklahoma, on the 26th day of February, 2024. Res 24-16 and M24-03__/Pg 2  CITY OF SAND SPRINGS, OKLAHOMA And SAND SPRING MUNICIPAL AUTHORITY TRUST _________________________________ James O. Spoon, Mayor/Chairman ATTEST: _____________________________ Janice L. Almy, City Clerk Approved as to Form: ______________________________ David L. Weatherford, City Attorney  Work Order No. 2 to the Master Agreement For Professional Services City of Sand Springs, Oklahoma Project No. 2302606 Version 1 OWP Jet Fuel Storage Tank Garver Project No. 2302606 This WORK ORDER (“Work Order”) is made by and between the City of Sand Springs (hereinafter referred to as “Sponsor”) and Garver, LLC, (hereinafter referred to as “Garver” or “Engineer”) in accordance with the provisions of the MASTER AGREEMENT FOR PROFESSIONAL SERVICES executed on January 13, 2023 (the “Agreement”). Under this Work Order, the Sponsor intends to make the following improvements at William R. Pogue Municipal Airport: 1. Install Jet Fuel Storage Tank – (Design Through Bidding Only) Garver will provide professional services related to these improvements as described herein. Terms not defined herein shall have the meaning assigned to them in the Agreement. SECTION 1 - SCOPE OF SERVICES 1.1 Garver shall provide the following Services: 1.1.1 Reference Appendix A. 1.2 In addition to those obligations set forth in the Agreement, Sponsor shall: 1.2.1 Give thorough consideration to all documents and other information presented by Garver and informing Garver of all decisions within a reasonable time so as not to delay the Services. 1.2.2 Make provision for the Personnel of Garver to enter public and private lands as required for Garver to perform necessary preliminary surveys and other investigations required under the applicable Work Order. 1.2.3 Obtain the necessary lands, easements and right-of-way for the construction of the work. All costs associated with securing the necessary land interests, including property acquisition and/or easement document preparation, surveys, appraisals, and abstract work, shall be borne by the Sponsor outside of this Agreement, except as otherwise described in the Services under Section 1.1. 1.2.4 Furnish Garver such plans and records of construction and operation of existing facilities, available aerial photography, reports, surveys, or copies of the same, related to or bearing on the proposed work as may be in the possession of Sponsor. Such documents or data will be returned upon completion of the Services or at the request of Sponsor. 1.2.5 Furnish Garver a current boundary survey with easements of record plotted for the project property. 1.2.6 Pay all plan review and advertising costs in connection with the project. 1.2.7 Provide legal, accounting, and insurance counseling services necessary for the project and such auditing services as Sponsor may require. 1.2.8 Furnish permits, permit fees, and approvals from all governmental authorities having jurisdiction over the project and others as may be necessary for completion of the project. 1.2.9 Furnishing Garver a current geotechnical report for the proposed site of construction. Garver will coordinate with the geotechnical consultant, Sponsor has contracted with, on Sponsor’s behalf for the project specific requested information. Version 1 OWP Jet Fuel Storage Tank Garver Project No. 2302606  SECTION 2 – PAYMENT For the Services set forth above, Sponsor will pay Garver as follows: Lump Sum The table below presents a summary of the fee amounts and fee types for this Work Order. WORK DESCRIPTION FEE AMOUNT FEE TYPE Design Services $42,000 LUMP SUM Bidding Services $9,000 LUMP SUM TOTAL FEE $ 51,000 The lump sum amount to be paid under this Work Order is $51,000. For informational purposes, a breakdown of Garver’s estimated costs is included herein with approximate current hourly rates for each employee classification. As directed by the Sponsor, some billable Services may have been performed by Garver prior to execution of this Work Order. Payment for these Services will be made in accordance with the fee arrangement established herein, as approved by the Sponsor. Additional Services (Extra Work). For services not described or included in Section 2, but requested by the Owner in writing, the Owner will pay Garver as expressly set forth in the applicable Amendment. SECTION 3 – APPENDICES 3.1 The following Appendices are attached to and made a part of this Work Order: 3.1.1 Appendix A - Scope of Services 3.1.2 Appendix B – Fee Spreadsheet 3.1.3 Exhibit A – Site Plan This Work Order may be executed in two (2) or more counterparts each of which shall be deemed an original, but all of which together shall constitute one and the same instrument. Version 1 OWP Jet Fuel Storage Tank Garver Project No. 2302606 The effective date of this Work Order shall be the last date written below. CITY OF SAND SPRINGS, OKLAHOMA GARVER, LLC By: By: Signature Signature Name: Name: Blake Roberson, PE Printed Name Printed Name Title: Title: Vice President Date: Date: December 21, 2023 Attest: Attest: Version 1 OWP Jet Fuel Storage Tank Garver Project No. 2302606  APPENDIX A SCOPE OF SERVICES Generally, the Scope of Services includes the following professional services for improvements to the William R Pogue Municipal Airport. Improvements will consist primarily of installation of a 12,000 gallon Jet-A tank with bulk refill only capabilites in the existing containment area as shown in Exhibit A. The proposed fueling system will not include self-serve capabilities. This project will include construction of a segment gravel access roadway for fuel tanker trucks and aircraft refueling trucks. • Project Administration • Spill Prevention Control & Countermeasure (SPCC) (Amendment to existing SPCC) • Design Services o 90% Final Design o 100% Issued for Bid • Bidding Services 1. PROJECT ADMINISTRATION 1.1. Garver will serve as the Owner’s representative for the project and furnish consultation and advice to the Owner during the performance of this service. Garver will attend conferences alone or with Owner’s representatives, local officials, state and federal agencies, and others regarding the scope of the proposed project, its general design, functions, and impacts. 1.2. Garver will assist in development of grant reimbursement packets for review, execution, and submittal to the ODAA (formerly OAC) by the Owner. 2. SPILL PREVENTION CONTROL & COUNTERMEASURE PLAN (SPCC) 2.1. Garver will provide a recommended amendment to the existing Spill Prevention Control and Countermeasure Plan (SPCC) on file with the airport to be submitted to the Oklahoma Department of Environmental Quality for review. Garver will incorporate comments from the agency. 3. DESIGN SERVICES 3.1. General: Garver will prepare performance-based drawings, performance-based specifications, instructions to bidders, and general provisions and special provisions, all based on guides furnished to Garver by the Owner and FAA, or internally developed by Garver. Contract Documents (Plans, Specifications, and Estimates) will be prepared for award of one (1) construction contract. These designs shall conform to the standards of practice ordinarily used by members of Garver’s profession practicing under similar conditions and shall be submitted to the Oklahoma Department of Aeronautics office from which approval must be obtained. 3.2. Owner / Agency Coordination:Garver’s project manager and/or design team will coordinate with the Owner as necessary to coordinate design decisions, site visits, document procurement, or other design needs. Garver will conduct a pre-design meeting with the Owner to complete a pre-design checklist to gain information on the Owner’s preferences. Garver will conduct an initial call with the Authority Having Jurisdiction (AHJ) to provide project background information and review expectations for the project. Garver will conduct a conference call with the AHJ following their review of the 90% plans and specifications. OWP Jet Fuel Storage Tank Garver Project No. 2302606  3.3. Project Management Plan / Quality Control Procedures 5.3.1 Garver will develop a project specific project management plan. The project management plan will include the project background, scope of work, stakeholder contact information, project team organization and roles, design criteria, project schedule, deliverables, and quality control procedures. 5.3.2 Garver will complete quality control reviews for each deliverable prior to any design submission to Owner. Quality control reviews will be completed by qualified project managers and project engineers who are experienced in the relevant discipline and design elements under review. Bi-weekly internal progress meetings will be held during all design phases to ensure adequate quality control throughout the design phases. 3.4. Airspace Analysis: Garver will prepare and submit the project to the FAA for permanent airspace clearance on the Obstruction Evaluation and Airport Airspace Analysis (OE/AAA) website and coordinate with FAA representatives. 3.5. Existing Conditions Review 3.5.1.Record Document Review: Garver will review record document data from the vicinity of the construction site to evaluate existing conditions. Record document data may include record drawings, record surveys, utility maps, GIS data, and previous design reports. 3.5.2.Site Visits: Garver’s civil and electrical engineers will perform up to two (2) site visits to the project site to review existing conditions and evaluate record document data. 3.6. Utility Design and Coordination: It is expected that no utilities will require relocation / modification as part of the project. Any relocation of utilities and/or coordination with utility owners are excluded and would be considered additional scope of work and added by amendment, as required. 3.7. Plan Set Development Garver will develop performance-based plans outlining the Owner’s preference for the fuel system and general guidance for the fuel system design. Garver will not provide detailed drawings for the fuel system, structural, electrical, mechanical, or piping elements. The detailed final design of the fuel system and all its appurtenances and elements will be delegated to the bidders/contractors proposing the system. The drawings provided by the contractor during the submittal review process shall be stamped by a licensed engineer in the state of the project and shall reference the applicable building and fire codes. OWP Jet Fuel Storage Tank Garver Project No. 2302606  The following matrix details the plan drawings to be included in each design submittal. Design Phase Plan Set 90% 100% Final Issued for Bid Cover Sheet & Index of Sheets X X Project Layout & Survey Control Plan X X General Notes X X Construction Safety and Phasing Plan X X Fueling Facility Site Plan X X Civil Details X X Electrical Legend & Notes X X Electrical Details X X Fuel Farm Rack Details X X One-Line Diagram X X Panel Schedule X X 3.8. Specifications and Contract Documents 3.8.1. Technical Specifications: Detailed specifications shall be developed using FAA "Standards for Specifying Construction for Airports" AC 150/5370-10 (latest edition) or other appropriate standards approved for use by the FAA. Additional supplementary specifications will be developed for project requirements not covered by FAA AC150/5370-10 or when state or local standards are approved by the FAA. The specifications produced by Garver for the fuel system shall be considered performance specifications and will not include any mechanical, electrical, or structural design for the fuel system. The performance specifications are intended to direct final design to the construction contractor. 3.8.2. Construction Contract Documents: Garver will develop construction contract documents based on EJCDC standards. A specimen copy of the General Provisions and applicable prevailing wage rates will be obtained by Garver from the FAA and/or Department of Labor as appropriate for incorporation into the specifications for the proposed project. Final construction contract documents will be submitted to the Owner for final review and approval. 3.9. Quantities and Engineer’s Opinion of Probable Cost: Garver will develop detailed quantities in PDF format for use in construction cost estimating for each design phase. Quantities will be completed by pay item. Upon the completion of quantity development, Garver will review previous cost data and market conditions and complete an Engineer’s Opinion of Probable Cost. 3.10. Design Services Submission and Meeting Summary: The following design submittal phases shall be included in the fee summary. A summary of each design phase and the associated review meetings is included below. OWP Jet Fuel Storage Tank Garver Project No. 2302606  3.10.1. 90% Final Design 3.10.1.1. Garver will develop 90% final design plans, specifications, and engineer’s report and submit these to the Owner for review. It is anticipated that the Owner will review the design submission within two weeks. 3.10.1.2. At the completion of the Owner review period, Garver will meet with the Owner to review the 90% final design plans, specifications, and engineer’s report and to receive Owner comments and direction. 3.10.2. 100% Issued for Bid (IFB): Garver will develop 100% IFB plans and specifications and submit these to the Owner for review. It is anticipated that the Owner will review the IFB submission within one week. 4. BIDDING SERVICES 4.1. Bidding. Garver will assist the Owner in advertising for and obtaining bids for one prime contract for construction, materials, equipment and services; and, where applicable, maintain a record of prospective bidders to whom Bidding Documents have been issued, attend a pre- bid conference and receive and process deposits for Bidding Documents. The Owner will pay advertising costs outside of this contract. 4.2. Garver will issue addenda as appropriate to interpret, clarify or expand the Bidding Documents. Garver will consult with and advise the Owner as to the acceptability of subcontractors, suppliers and other persons and organizations proposed by the prime contractor(s) (herein called "Contractor(s)") for those portions of the work as to which such acceptability is required by the Bidding Documents. Garver will consult with the Owner concerning the acceptability of substitute materials and equipment proposed by Contractor(s) when substitution prior to the award of contracts is allowed by the Bidding Documents. 4.3. Garver will attend the bid opening, prepare a bid tabulation, and assist the Owner in evaluating bids or proposals and in assembling and awarding contracts for construction, materials, equipment, and services. Garver will assist the Owner in the execution of all contract documents and furnish a sufficient number of executed documents for the Owner, Contractor and State. 5. CONSTRUCTION ADMINISTRATION SERVICES – Not Included. To be added by Amendment 6. ON-SITE RESIDENT PROJECT REPRESENTATIVE SERVICES – Not Included. To be added by Amendment 7. MATERIALS TESTING SERVICES – Not Included. To be added by Amendment 8. PROJECT CLOSEOUT SERVICES – Not Included. To be added by Amendment 9. PROJECT DELIVERABLES 9.1. The following deliverables will be submitted to the parties identified below. Unless otherwise noted below, all deliverables shall be electronic. • 90% Final Design Plans and Specifications to the Owner, Oklahoma Department of Aerospace and Aeronatuics (ODAA), and AHJ. OWP Jet Fuel Storage Tank Garver Project No. 2302606  • 100% Issued for Bid Plans, Specifications, and Report to the Owner and Oklahoma Department of Aerospace and Aeronatuics (ODAA). o Issued for Bidding Plans and Specifications to the Owner • Spill Prevention Control & Countermeasure Plan (Amendment to current SPCC on file). 10. ADDITIONAL SERVICES 10.1. The following items are not included under this agreement but will be considered as additional services to be added under Amendment if requested by the Owner. • Construction Administration Services • On-Site Resident Project Representative Services • Project Closeout Services • Topographical Survey • Redesign for the Owner’s convenience or due to changed conditions after previous alternate direction and/or approval. • Deliverables beyond those listed herein. • Design of any utility relocation other than electrical service. • Engineering, architectural, or other professional services beyond those listed herein. • Mechanical, electrical, and structural design associated with the fuel system. • Fuel system commission assistance. • Assistance with procurement of aboveground Storage Tank Installation Permit from State Fire Marshal or any other Federal, Sate, or local permits. The construction contract documents will require the Contractor to prepare and obtain any necessary permits. • Preparation of a Storm Water Pollution Prevention Plan (SWPPP). The construction contract documents will require the Contractor to prepare, maintain, and submit a SWPPP to DEQ. • Environmental Handling and Documentation, including wetlands identification or mitigation plans or other work related to environmentally or historically (culturally) significant items. • Coordination with FEMA and preparation/submittal of a CLOMR and/or LOMR. • Services after construction, such as warranty follow-up and operations support. 11. SCHEDULE 11.1. Garver shall begin work under this Agreement upon execution of this Agreement and shall complete the work within a mutually agreeable schedule with the Owner. OWP Jet Fuel Storage Tank Garver Project No. 2302606 Appendix B William R. Pogue Municipal Airport (OWP) OWP Jet-A Fueling System Installation FEE SUMMARY Title I Service Estimated Fees Lump Sum Design Services $ 42,000.00 Lump Sum Bidding Services $ 9,000.00 Subtotal for Title I Service $ 51,000.00 Total All Services $ 51,000.00 Fee Type \\garverinc.local\gdata\Projects\2023\A03-2302606 - OWP Jet Fuel Storage Tank\Contracts\Client\Draft\Appendix B - OWP Fuel Farm Fee Spreadsheet  Appendix B William R. Pogue Municipal Airport (OWP) OWP Jet-A Fueling System Installation Design Services WORK TASK DESCRIPTION E-5 E-3 E-1 T-2 AM-3 hr hr hr hr hr 1. Project Administration Pre-Design Checklist Meeting with Stakeholders (# People, on-site/virtual) 2 Coordination with Client 8 2 Coordination with AHJ 4 4 Internal (Bi-Weekly) Progress Meetings (8) 4 4 4 4 Internal Quality Control (QC) Review 8 Attend AHJ Plan Review Meeting (virtual) 4 Prepare and Distribute Final Review Meeting Minutes and Tasks 4 Environmental Coordination (CATEX/Environmental Assessment) 4 Permanent Development OEAAA Submission 4 Construction Equipment OEAAA Submission 4 Subtotal - Project Administration 20 16 16 4 8 2. Civil Engineering Existing Conditions Review 2 4 Design Site Visit 8 4 Final Plans Cover Sheet & Index of Sheets 1 2 4 Project Layout and Survey Control Plan 1 2 8 General Notes 1 2 8 Construction Safety and Phasing Plan 1 2 8 Fueling Facility Site Plan 1 2 8 Civil/Miscellaneous Details 2 4 16 Develop Final Construction Contract Documents 2 4 Develop Final Technical Specifications 4 4 4 Develop Final Supplemental Specifications 2 4 4 Develop Final Quantities 2 4 4 Develop Final Opinions of Probable Construction Costs 4 4 Incorporate QC Review Comments 2 4 4 4 Incorporate Final (Owner/AHJ) Review Comments 2 4 4 4 Subtotal - Civil Engineering 0 23 54 60 28 3. Electrical Engineering Existing Conditions Review 2 (Develop/Update) One-Line Diagram 2 Design Site Visit 4 Power Utility Coordination 4 Final Plans Electrical Legend & Notes 2 2 Electrical Details 2 2 Fuel Farm Rack Details 2 2 One-Line Diagram 2 2 Panel Schedule 2 2 Develop Final Supplemental Specifications 4 4 Develop Final Quantities 2 Incorporate QC Review Comments 4 Incorporate Final (Owner/AHJ) Review Comments 4 Subtotal - Electrical Engineering 0 36 0 14 0 Hours 20 75 70 78 36 SUBTOTAL - SALARIES: $41,472.00 DIRECT NON-LABOR EXPENSES Document Printing/Reproduction/Assembly $100.00 Postage/Freight/Courier $28.00 Travel Costs $400.00 SUBTOTAL - DIRECT NON-LABOR EXPENSES: $528.00 SUBTOTAL: $42,000.00 SUBCONSULTANTS FEE: $0.00 TOTAL FEE: $42,000.00  Appendix B William R. Pogue Municipal Airport (OWP) OWP Jet-A Fueling System Installation Bidding Services WORK TASK DESCRIPTION E-5 E-3 E-1 T-2 AM-3 hr hr hr hr hr 1. Civil Engineering Upload Bid Documents to Plan Room 2 Review and Respond to Request for Information (RFI) 4 Draft and Distribute Addendums 4 4 Attend Pre-Bid Meeting (1 Person, On-site) 8 2 Bid Opening (1 Person, On-site) 8 Prepare Bid Tabulation 2 Draft and Submit State Grant Application 2 4 Award 2 2 Prepare Contract Documents 4 Prepare Issued for Construction Plans and Specifications 4 2 Subtotal - Civil Engineering 4 24 0 8 18 Hours 4 24 0 8 18 SUBTOTAL - SALARIES: $8,712.00 DIRECT NON-LABOR EXPENSES Document Printing/Reproduction/Assembly $0.00 Postage/Freight/Courier $0.00 Office Supplies/Equipment $0.00 Travel Costs $288.00 SUBTOTAL - DIRECT NON-LABOR EXPENSES: $288.00 SUBTOTAL: $9,000.00 SUBCONSULTANTS FEE: $0.00 TOTAL FEE: $9,000.00  WILLIAM R POGUE MUNICIPAL AIRPORT (OWP) NEW JET-A FUEL TANK ENGINEER'S OPINION OF PROBABLE COST 12/21/2023 ENGINEER'S OPINION OF PROBABLE COST ITEM SPEC. ESTIMATED UNIT NO. NO. DESCRIPTION UNIT QUANTITY PRICE AMOUNT 1 C-105 Mobilization (10% Maximum) LS 1 $40,000.00 $40,000.00 2 SS-130 12,000 Gallon UL 2085 Jet-A Tank LS 1 $300,000.00 $300,000.00 3 SS-140 Demolition and Disposal LS 1 $10,000.00 $10,000.00 4 SS-230 Concrete Foundation LS 1 $40,000.00 $40,000.00 5 SS-280 Safety Bollards EA 18 $1,200.00 $21,600.00 6 SS-300 Lockout/Tagout Program LS 1 $3,000.00 $3,000.00 7 SS-300 Electrical Service Connection LS 1 $15,000.00 $15,000.00 8 SS-303 Aggregate Base Course SY 1,600 $30.00 $48,000.00 8 Contingency Contingency / Design Changes LS 1 $50,000.00 $50,000.00 TOTAL CONSTRUCTION COST $527,600.00 SPONSOR ADMINISTRATIVE EXPENSES $4,000.00 ENGINEERING SERVICES ENGINEERING DESIGN SERVICES $42,000.00 BIDDING SERVICES $9,000.00 TOTAL ENGINEERING SERVICES $51,000.00 CONSTRUCTION SERVICES CONSTRUCTION ADMINISTRATION SERVICES $17,000.00 CONSTRCUTION OBSERVATION / RPR SERVICES $25,000.00 QUALITY ACCEPTANCE TESTING $5,000.00 CLOSEOUT SERVICES $3,000.00 TOTAL CONSTRUCTION SERVICES $50,000.00 TOTAL PROJECT COST - $632,600.00 PROJECT FUNDING TOTAL ODAA $300,000.00 LOCAL $332,600.00 TOTAL PROJECTED FUNDING $632,600.00  © 2022 GARVER, LLC THIS DOCUMENT, ALONG WITH THE IDEAS AND DESIGNS CONVEYED HEREIN, SHALL BE CONSIDERED INSTRUMENTS OF PROFESSIONAL SERVICE AND ARE PROPERTY OF GARVER, LLC. ANY USE, REPRODUCTION, OR DISTRIBUTION OF THIS DOCUMENT, ALONG WITH THE IDEAS AND DESIGN CONTAINED 0 10' 20' 40' 60' HEREIN, IS PROHIBITED UNLESS AUTHORIZED IN WRITING BY GARVER, LLC OR EXPLICITLY (IN FEET) ALLOWED IN THE GOVERNING PROFESSIONAL SERVICES AGREEMENT FOR THIS WORK. BY N DESCRIPTION PRO EXISTING A DATE PROPOSED GRAVEL FUEL TRUCK TURNAROUND REV. File: C:\Users\sketer\OneDrive - Garver\Desktop\OWP_EXH2.dwg Last Save: 12/5/2023 3:49 PM Last saved by: SKeter PROPOSED 12,000 GALLON JET-A TANK 10.00' MIN WILLIAM R POGUE SAND SPRINGS, OKLAHOMA 15.00' MIN MUNICIPAL AIRPORT 8.00' 32.00' EXHIBIT C - OPTION 1 Last plotted by: Keter, Shalev Plot Style: AECmono.ctb Plot Scale: 1:1 Plot Date: 12/5/2023 3:49 PM Plotter used: DWG To PDF.pc3 JOB NO.: ######## DATE: NOV. 2023 DESIGNED BY: GJT 32.00' DRAWN BY: SK BAR IS ONE INCH ON ORIGINAL DRAWING 0 1" IF NOT ONE INCH ON THIS SHEET, ADJUST SCALES ACCORDINGLY. DRAWING NUMBER EXB-C EXHIBIT -A SHEET NUMBER 1  City of Sand Springs Agenda Form Meeting Date:____________ FEB 26 2024 Agenda:_______________ CC & MA Item:____________ Regular Pull Down Signature Items:__________ Kevin West Presented by:____________________________ New Technically Based Local Subject:____________________ Wastewater Discharge Limits ____________________________________________________ Item #:_____________ Cost:_________BBBB Approval Recommendation:____________________ )LQDQFH5HYLHZ: Pull Down Pull Down /HJDO5HYLHZ: 'HSDUWPHQW+HDG5HYLHZPull Down 6\QRSVLV: Requesting approval of New Technically Based Local Limits (TBLL) Details: The current TBLL were adopted in 1992 to replace the initial wastewater discharge limits for commercial and industrial industrial facilities adopted when the City of Sand Springs first established a pretreatment program in December of 1983. The proposed TBLL were compiled to reflect the changed conditions due to construction of the new Sequential Batch Reactor biological treatment units at the Wastewater Treatment Plant. Staff issued a contract to S2 Engineering, PLLC to develop updated TBLL in 2019. S2 Engineering completed their report on August 15, 2019. The resulting document was submitted to the DEQ for preliminary approval and received by them on August 30, 2019. Our updated TBLL proposal was reviewed for technical compliance and approved by DEQ on December 20, 2019. The approval letter from DEQ was received by the City on January 7, 2021. Following the DEQ's procedures, the City Council must now decide whether to adopt or reject the proposed modification of the City's Pretreatment Program. If approved by the Council, the proposed TBLL will then be forwarded back to the DEQ. After DEQ's review of our proposal, the modified TBLL will then be published in the Sand Springs Leader to elicit possible public comments. After reviewing any public comments received, or should no changes be recommended, the DEQ will grant its final approval. After which, the Council will need to formally adopt the final, modified TBLL in a subsequent meeting. $WWDFKPHQWV: DEQ approval letter dated December 20, 2019. Chart showing current and proposed TBLL.