Municipal Authority

SPECIAL MEETING MINUTES Sand Springs City Council and Sand Springs lvlunicipal Authority Trust December 10, 2024 -11 :30 a.in. Sand Springs -Spring Lake Municipal Complex 13101 West 46th Street Conference and Breakroom Sand Springs, OK 74063 www.sandsDrinasok.ora MEMBERS PRESENT: Mayor/Chairman Jim speon Vlce Mayor/Viice Chairman Beau Wilson CouncilerITrustee Brian Jackson CouncilerITrustee Mike Burdge CouncitorITrustee Naney Riley CouncilorITrustee Cody Worrell @11 :40 a.in. CouncilorITrustee Matt Bamett ALSO PRESENT: City Manager Michael S. Carter Assistant City Manager Jennifer Swezey City/Authority Attorney David L. Weatherford City Clerk/ Secretary Janice L. Almy ABSENT: None The Sand Springs Cfty Councivsand Springs Municipal Authority Trust met in special ssession on December 10, 2024, in the Conference and Breakroom Of the Sand Springs Spring Lake Munieipal Complex pursuant to the special meeting notice and agenda filed with the Cfty Clerk's office and posted at 11 :40 a.in. on December 5, 2024, on the display board located at the front entrance Of the Sand Springs Municipal Building (Cfty Hall), 100 East Broadway Street, Sand Springs, Oklahoma 74063 1. Calltoorder Mayor/Chairman Spoon called the meeting to order at the noted time Of 11 :35 a.in. 2. Rollcall Mayor/Chairman Spoon called for an individual roll call with members replying in the following manner: CouncilorITrustee Worrell, no response; CouncilorITmustee Barnett, here; CouncilorITrustee Burdge, here; CouncilorITrustee Riley, here; Vlce Mayor/Vice  CITY COUNCIL/SAND SPRINGS MUNICIPAL AUTHORITY MINUTES DECEMBER 10, 2024 PAGE 2 Chairman Wilson, here; CouncilorITrustee Jackson, here; Mayor/Chairman Spcon, here. It was noted for the record that CouncilorITrustee Worrell was not present at the time Of roll call. 3. New and onaoina proiects and Events Discussion -lnformational only (AB) CounciITmustees and staff discussed the following new and ongoing projects and events: A) Storm water Project Manager Julianna Monnot provided a lengthy presentation and demonstration relating to Enviroscape. It was noted for the record that CouncilITrustee Worrell arrived at 11 :40 a,in. during the presentation and demonstration of Agenda Item No. 3A. 8) GIS and Infrastructure Planning Administrator Chad DUBois provided information relating to a Rishtrof-Way Encroachment Agreement with J & 8 Storage, LLC, as it relates to the 113th West Avenue Widening project. This item was provided for informatienal purposes only. 4. City Manaaer's and council/Trust Members' Report (A+) The Cfty Manager and CounciITmust Members provided updates regarding recent and upcoming events and projects, events of interest, and the general operations Of the Cfty, as follows: A. City Manager Michael S. Carter provided an overview of the business licenses program and if the Council wouid like to review the program in the future for any possible modifications. 8. Cfty Manager Michael S. Carter provided updates regarding Sheffield Crossing Development Area, and the levee. C. Cfty Manager Michael s. Carter informed councilors/Trustees that appraisal work is being completed regarding South Main Development Area. D. Cfty Manager Michael s. Carter provided an update and photos regarding 65-acre housing development. E. Cfty Manager Michael S. Carfer noted that Cfty Planner Brad Bates continues to work with Sand Springs Development Authority regarding future Urban Renewal Plans.  CITY COUNCIL/SAND SPRINGS MUNICIPAL AUTHORITY MINUTES DECEMBER 10, 2024 PAGE 3 City Manager Michael S. Carter provided CouncilorsITrustees updates relating to OmniTrax and related Development Area, including two (2) recently held meetings. G. City Manager Michael S. Carter informed CouncilorsITrustees that staff obtain the City of Tulsa's bid documents and contracts for Debris Management Site and Disaster Response plans for future storms and related disasters for further review and consideration. H. City Manager Michael S. Carter provided updates on projects relating to City/Municipal Authority Facilities/Properties, including billboards on City property. City Manager Michael S. Carter and Airport Supervisor Ken Madison provided an update regarding the Sand Springs Home property (former Platinum Air), AWOS project, fuel system project, and request for hangars. City Manager Michael S. Carter provide a brief update relating to City/Authority infrastructures (water, waste water, and storm water), including erosion prevention for the detention ponds within the Riverwest development. K. City Manager Michael s. Carter provided updates on projects related to city streets and sidewalks, including the 41S` Street Overlay project, and to include Osage Nations as a part of the Sfafe of the Ct.fy Address as related to the Highway 97-T overlay project and funding. Lengthy discussion was held regarding speed humps, with staff to provide the current requirements/process to Council for review at the January 2025 Workshop meeting. L. City Manager Michael S. Carter reminded Council of upcoming Special Events, Programs, and Holidays within the next 30-days, including city offices closed for the Annual employee Recognition Luncheon from 11:30 a.in. to 1:30 p.in. on Wednesday, December 11, Christmas holiday on December 24 and 25, 2024, and New Year's Day holiday on January 1, 2025. Councilor Riley expressed congratulations to Councilors Worrell and Barnett for running unopposed for City Council. This item was for informational purposes only. Mayor/Chairman Spoon left the meeting at the noted time of 12:58 p.in.  CITY COUNCIL/SAND SPRINGS MUNICIPAL AUTHORllY MINUTES DECEMBER 10, 2024 PAGE 4 5. ODOT Driveway ADDlication -3507 South ll3th west Avenue Cfty Engineer Cody Blair requested CounciITrustees approval, denial, amendment, or revision Of a State Of Oklahoma Department Of Transportation Driveway Agreement Application by Spoon Properties, LLC for a single driveway connection from 3507 South 113th West Avenue onto State Highway 97, and authorization for the Cfty Manager to sisn said application. Following the presentation, a motion was made by CouncilorITrustee Worrell and seconded by CouncilerITrustee Jackson that the State of Oklahoma Department Of Transportation Driveway Agreement Application by Spcon Properties, LLC for a single driveway connection from 3507 South 113th West Avenue onto Sfate Hiehway 97, and authorization for the Cfty Manager to sisn said application, as presented, be approved. Vlce Mayor/Vice Chair V\/ilson called for the vote recorded as follows: CouncilorITrustee Worrell, aye; CouncilorITrustee Bamett, aye; CouncilorITmustee Burdge, aye; CouncilorITrustee Riley, aye; Vlce Mayor/\/ice Chair Wlson, aye; CouncilorITrustee Jackson, aye. The motion carried 6-0-0.