Museum Trust Authority

MINUTES OF REGUALR MEETING SAND SPRINGS CULTURAL & HISTORICAL MUSEUM TRUST AUTHORITY Tuesday, June 19, 2012 Museum Board Room 9 E. Broadway Sand Springs, OK 6:00pm MEMBERS PRESENT: Betty Breisch 8-3 Tim Dixon 11-0 Ed Dubie 10-1 Debbie Nobles 11-0 Grady Whitaker 7-4 MEMBERS ABSENT: Mayme Crawford 9-2 Cynthia Phillips 8-3 OTHERS PRESENT: Patty Dixon Rocky Rogers The Sand Springs Cultural & Historical Museum Trust Authority met for a regular meeting on Tuesday, June 19, 2012, pursuant to the agenda filed at the City Clerk’s office and posted at 4:30pm on June 14, 2012, on the bulletin board located in the first floor lobby of the Sand Springs Municipal Building, 100 East Broadway, Sand Springs, Oklahoma. 1. CALL TO ORDER – Chairwoman Nobles called the meeting to order at the noted time of 6:04pm 2. ROLL CALL – Chairwoman Nobles called for an individual roll call with members replying in the following manner: Breisch, here Crawford, no answer Dixon, here Dubie, here Nobles, here Phillips, no answer Whitaker, here 3. MINUTES (May 15, 2012) Ed Dubie made the motion to approve the minutes, as presented. Betty Breisch seconded the motion. Chairwoman Nobles called for an individual roll call with members replying in the following manner: Breisch, aye Dixon, aye Dubie, aye Nobles, aye Whitaker, abstain The motion carried 4-0-1 Minutes – Cont’d -2- May 21, 2012 4. BILLS (May) – None 5. DISCUSSION OF MUSEUM – City Manager, Rocky Rogers was present and a discussion was held. a. The deed to the Museum (formerly Page Library) has been signed over to the City of Sand Springs. b. City wants Museum Trust to take responsibility running the Museum. c. City will still do major repairs. Trust will be liable for all other repairs/ maintenance d. City Manager requests that one council member be appointed to the Museum Trust Board and that council member, as well as City Manager, will serve as exofficio members to the Board. e. The Agreement that is now in place will be modified to reflect that City will not be responsible for day-to-day operations of Museum. The Agreement will then be sent to the Museum Trust Board for their review. Lastly, the Agreement will then be taken to the July City Council meeting for their review and/or consideration. Information only – no action taken 6. FINANCIAL REPORT (May) – Information only – no action taken 7. APPROVAL OF PROPOSED BUDGET (FY2012/2013) – Tim Dixon made the motion to approve the proposed 2012/2013 Budget. Betty Breisch seconded the motion. Chairwoman Nobles called for an individual roll call with members replying in the following manner: Breisch, aye Dixon, aye Dubie, aye Nobles, aye Whitaker, aye The motion carried 5-0-0 8. APPROVAL TO DE-ACCESS ANY/ALL PAPERS AND/OR ITEMS DEEMED NOT NECESSARY FO RMUSEUM TO KEEP/MAINTAIN – Grady Whitaker made the motion to approve the de-accession of any/all papers and/or items not necessary (mostly old railroad items) at Second Street Storage. Betty Breisch seconded the motion. Chairwoman Nobles called for an individual roll call with members replying in the following manner: Breisch, aye Dixon, aye Dubie, aye Nobles, aye Whitaker, aye The motion carried 5-0-0 Minutes – Cont’d -3- June 20, 2012 9. MUSEUM ASSOCIATION REPORT (Patty DIxon) – Written report was distributed to Board Members. NOTE: For the months of July and August only, the Museum will open the first and third Saturday’s (10:00am-2:00pm) Information only - no action taken 10. MUSEUM COMMITTEE REPORTS – a. Tim Dixon Accession/De-Accession b. Grady Whitaker Building c. Debbie Nobles Documents d. Betty Breisch Exhibits e. Cynthia Phillips Fundraising Information only – no action taken 11. ADJOURNMENT – Per Chairwoman Nobles, there being no further information to discuss, the meeting was adjourned at 7:12pm. ___________________________ ________________________ Debbie Nobles, Chairwoman Date PFJ sschmta-minutes