Sand Springs & Sapulpa Joint Board

MINUTES SPECIAL MEETING SAND SPRINGS/SAPULPA JOINT BOARD Interlocal Cooperation Agreement Tuesday, January 27, 2015 at 5:00 P.M. Special Meeting 109 North Garfield Ave. Sand Springs, Oklahoma 74063 MEMBERS PRESENT: Mike Burdge, City of Sand Springs Brian Jackson, City of Sand Springs Lou Martin, City of Sapulpa Tom DeArman, City of Sapulpa OTHERS PRESENT: Elizabeth Gray, City of Sand Springs Bobby Petitt, City of Sapulpa Frank Weigle, City of Sand Springs Rick Sauer, Tetra Tech The Sand Springs/Sapulpa Joint Board met in special session on Tuesday, January 27, 2015 at 5:00 p.m. in the Sand Springs Public Works Building pursuant to the agenda filed with the City Clerk’s office and posted at 11:00 a.m. on January 23, 2015 on the bulletin board located in the first floor lobby of the Sand Springs Municipal Building, 100 East Broadway, Sand Springs, Oklahoma 74063. 1. Call to Order Chairman Burdge called the meeting to order at the noted time of 5:08 p.m. 2. Roll Call Mr. Burdge called for an individual roll call with members replying in the following manner: Mr. Martin, here; Mr. DeArman, here; Mr. Burdge, here; Mr. Jackson, here. 3. Minutes Approval was requested for the minutes of the October 21, 2014 Regular Joint Board Meeting. A motion was made by Mr. Martin and seconded by Mr. Jackson to approve the Minutes of the October 21, 2014 Regular Joint Board Meeting. Mr. Burdge called for the vote recorded as follows: Mr. Martin, aye; Mr. DeArman, aye; Mr. Jackson, aye; Mr. Burdge, aye.  Sand Springs / Sapulpa Special Joint Water Board Minutes, January 27, 2015 4. Business A. Discuss and consider recommendation to increase the SRWCS Oklahoma Municipal Assurance Group (OMAG) Municipal Property Protection Plan for Earth Movement (Earthquake) coverage an additional $10,000,000 for Plan Year FY 2016. A motion was made by Mr. DeArman and seconded by Mr. Jackson to recommend increasing the (OMAG) Municipal Property Protection Plan for Earth Movement (Earthquake) coverage an additional $10,000,000 for Plan Year FY 2016. Mr. Burdge called for the vote recorded as follows: Mr. Martin, aye; Mr. DeArman, aye; Mr. Jackson, aye; Mr. Burdge, aye. B. Discuss sale of Raw Water from the SRWCS conduit. (No Action Required) The Board Members jointly discussed the sale of Raw Water from the SRWCS conduit and unanimously agreed that to recommend sale of Raw Water from the conduit for Municipal Authority Trustees consideration would establish an uncontrollable negative policy in direct conflict with the original end purpose of the Joint SRWCS, and separate Water Use Rights and Federal Storage Contracts in Skiatook Lake. That purpose was considered the ultimate solution means for ensuring an adequate Potable Water Supply for each Municipality. Further, it was noted the legally binding Interlocal Cooperation Agreement, approved by each Municipal Authority and the State of Oklahoma to allow joint ownership, construction, and operation of the SRWCS, includes specific direction that attachment of any appurtenance to the system for other use end will require the written approval of both Municipal Authorities which is viewed as unlikely by the Joint Board. C. Discuss and reconsider the October 21, 2014 approval of a Standard Fire Truck Fill Connection for connection on the SRWCS at (SARV) Vault No. 37. A motion was made by Mr. Martin and seconded by Mr. Jackson to uphold the Joint Board October 21, 2014 consideration approval of a Standard Fire Truck Fill Connection (Fire Suppression System) for construction on the SRWCS at (SARV) Vault No. 37 that would require the additional approval of each Municipal Authority, and direction for staff preparation of a written Policy for the Joint Board discussion and consideration for recommendation to the Municipal Authorities at their April 21, 2015 Regular Meeting containing: 2  Sand Springs / Sapulpa Special Joint Water Board Minutes, January 27, 2015 Policy with respect to Raw Water sale, Raw Water transfer to the Sand Springs Canyons at Blackjack Ridge Golf Course, and SRWCS conduit Fire Suppression Connections. Mr. Burdge called for the vote recorded as follows: Mr. Martin, aye; Mr. DeArman, aye; Mr. Jackson, aye; Mr. Burdge, aye. 5. Staff Reports A. Discuss current conditions and operations at Skiatook Lake, Oklahoma. Information was presented by staff and discussed concerning current lake elevation level, Corps of Engineers current Drought Level II operations, Corps Drought Level III operation policy within 1.25 feet of beginning, and the status of proposed draft changes for deviation to the Skiatook Lake Corps Water Control procedures. B. The Skiatook Raw Water Conveyance System (SRWCS) Status Report of January 7, 2015 by Tetra Tech was noted, and Mr. Rick Sauer, the SRWCS Operator, was available for any questions. (No Action Was Required). 6. Adjournment – 6:27 P.M. A. There being no further business, a motion was made for adjournment by Mr. Burdge and seconded by Mr. Martin, Mr. DeArman, and Mr. Jackson. Mr. Martin, aye; Mr. DeArman, aye; Mr. Jackson, aye; Mr. Burdge, aye. 3