Sand Springs & Sapulpa Joint Board

MINUTES SAND SPRINGS/SAPULPA JOINT BOARD Interlocal Cooperation Agreement Tuesday, January 16, 2018 at 1:30 P.M. Regular Meeting Sand Springs Public Works Administration Building 13101 W. 46th Street Conference Room 10 Sand Springs, Oklahoma 74063 MEMBERS PRESENT: Beau Wilson, City of Sand Springs Elizabeth Gray, City of Sand Springs Lou Martin, City of Sapulpa Rick Rumsey, City of Sapulpa OTHERS PRESENT: Frank Weigle, City of Sand Springs Rick Sauer, Tetra Tech Robert Petitt, City of Sapulpa The Sand Springs/Sapulpa Joint Board met in regular session on Tuesday, January 16, 2018 at 1:35 p.m. in the Sand Springs Public Works Administration Building pursuant to the agenda filed with the City Clerk’s office and posted at 2:00 p.m. on January 10, 2018 on the digital display board located in the first floor lobby of the Sand Springs Municipal Building, 100 East Broadway, Sand Springs, Oklahoma 74063. 1. Call to Order Vice Chairman Wilson called the meeting to order at the noted time of 1:35 p.m. 2. Roll Call Mr. Wilson called for an individual roll call with members replying in the following manner: Mr. Martin, here; Mr. Rumsey, here; Mr. Wilson, here; Ms. Gray, here. 3. Minutes Approval was requested for the minutes of the October 17, 2017 Regular Joint Board meeting. A motion was made by Mr. Martin and seconded by Mr. Rumsey to approve the minutes of the October 17, 2017 Sand Springs/Sapulpa Regular Joint Board meeting.  Sand Springs / Sapulpa Joint Water Board Minutes, January 16, 2018 Mr. Wilson called for the vote recorded as follows: Mr. Martin, aye; Mr. Rumsey, aye; Mr. Wilson, aye; Ms. Gray, aye. 4. Business A. Discuss and consider the recommendation to the respective municipal trust authorities the approval of the Agreement for engineering services with Tetra Tech for design, bidding, construction administration, an resident project representation services for a SRWCS One Way Surge Tank; and authorization for the Engineering Design Services for the Surge tank and connection to the existing conveyance conduit at a total maximum cost not to exceed $44,700. A motion was made by Ms. Gray and seconded by Mr. Rumsey for the recommendation to the respective municipal trust authorities for the approval of the Agreement for engineering services with Tetra Tech for design, bidding, construction administration, and resident project representation services for a SRWCS One Way Surge Tank; and authorization for the Engineering Design Services for the Surge Tank and Connection to the existing conveyance conduit at a total maximum cost not to exceed $44,700. Mr. Wilson called for the vote recorded as follows: Mr. Martin, aye; Mr. Rumsey, aye; Ms. Gray, aye; Mr. Wilson, aye. 5. Staff Reports (No Action Required) A. Discussed the November 2019 schedule for the Corps of Engineers Skiatook Lake Maintenance Outage and SRWCS Operations planning for a concurrent Tri-Annual System Maintenance Outage during that period are currently ongoing. B. Discussed SRWCS Property Procurement Status for the One Way Surge Tank and easements SSS-35 and SSS-36. C. Discussed current FY 18 Pump Station Equipment Replacements to be scheduled. D. Noted for discussion (if requested) the SRWCS Status Report of January 3, 2018 by Tetra Tech. 6. Adjournment - 1:53 P.M. A. A motion was made for adjournment by Mr. Rumsey and seconded by Mr. Martin. Mr. Wilson called for the vote recorded as follows: All in Attendance, aye. 2