City Council Canvassing Meeting Agenda

Michael Martinez, Jr. Thomas Repino Mayor Alderman Place 3 Grace Alvarado David Tremblay Mayor Pro Tem Alderman Place 5 Alderwoman Place 4 Casandra Ortiz Charles Fillinger City Attorney Alderman Place 1 Delma Doyal Terry Coffindaffer City Secretary Alderman Place 2 CITY COUNCIL OF THE CITY OF SANDY OAKS, TEXAS CANVASSING MEETING AGENDA November 19, 2024 at 6:30 p.m. Notice is hereby given that a meeting to canvass the results of the General and Special Elections held on November 5, 2024 will be held on Saturday, November 19, 2024 at 6:30 p.m. at City Hall, 22870 Priest Road, Sandy Oaks, Texas, where a quorum necessary to canvass the election will be present. Join the meeting at https://us02web.zoom.us/j/85261332945 and enter Meeting ID 852 6133 2945. The public will be permitted to offer public comments as provided by the agenda and as permitted by the presiding officer during the meeting by signing up with the City Secretary in person at least 15 minutes in advance of the meeting or by emailing or calling the City Secretary at citysecretary@cityofsandyoaks.com or (210) 607-0834 at least two (2) hours in advance of the meeting. Written comments received at least two (2) hours in advance of the meeting will be provided to City Council for consideration. 1. Call to order and quorum call. 2. Pledge of Allegiance. 3. Citizens to be heard. Persons wishing to speak may sign up with the City Secretary in the time and manner as indicated above. This time is provided for citizens to address the City Council on issues and concerns related to the City of Sandy Oaks. Please note that the Texas Open Meetings Act prohibits the City Council from responding, commenting, or discussing items or topics during this portion of the meeting that are not included on the agenda. The City Council appreciates hearing from the citizens and your thoughts and questions are valued; however, civility and a sense of decorum will be strictly followed. All speakers must address their comments to the City Council. Speakers shall refrain from public criticism of members of the City Council that is prohibited by law. This item will be open for up to 30 minutes, with 3 minutes to each speaker. One (1) person may speak on behalf of a group. Up to three (3) people may register on behalf of the group in order for the spokesperson to be allotted up to nine (9) minutes to speak. If there are more than ten (10) speakers, each will be given two (2) minutes or six (6) minutes for a group spokesperson. 4. A Resolution of the City Council of the City of Sandy Oaks, Texas canvassing the returns and declaring the results of the General Election held on November 5, 2024 for the purpose of electing the Mayor, Alderman Place 2, and Alderman Place 4, and of the Special Election held on November 5, 2024 for the purpose of electing Alderman Place 5 (Unexpired Term) and other matters in connection therewith. (Mayor Martinez) 5. Presentation of Certificates of Election and administration of Oaths of Office for persons with the most votes in the General Election held on November 5, 2024 for the positions of the Mayor, Alderman Place 2, and Alderman Place 4 and in the Special Election held on November 5, 2024 for the position of Alderman Place 5 (unexpired term). (Mayor Martinez) 6. Adjourn. November 16, 2024 Canvass Meeting Agenda - Page 1  NOTE: Enumerated agenda items are assigned numbers for ease of reference only and will not necessarily be considered by Council in that order. EXECUTIVE SESSION (Discussion only – closed to the Public) The Council may close the meeting at any time and hold an Executive Session pursuant to the Texas Open Meetings Act, Chapter 551 of the Texas Government Code, Section 551.071 (Consultations with Attorney--on matters in which the duty of the attorney to the governmental body under the Texas Disciplinary Rules of Professional Conduct of the State Bar of Texas clearly requires discussion in closed session), Section 551.072 (Deliberations about Real Property), Section 551.074 (Personnel Matters) or any other authorized provision of Chapter 551 on any of the above items. The Open Meetings Act permits a governing body to consult with its attorney privately in executive session by telephone conference call, video conference call, or communications over the Internet. Tex. Gov’t Code 551.129(a). Disabled persons or those who require auxiliary aids or services who wish to attend this meeting should contact the City Secretary at 210-607-0834 or at citysecretary@cityofsandyoaks.com at least two days before the meeting to make arrangements. Las personas discapacitadas interesadas en atender a la audiencia pública que requieren acomodaciones o servicios especiales deben comunicarse con la Secretaría de la ciudad al 210-607- 0834 o a citysecretary@cityofsandyoaks.com por lo menos dos días antes de la junta para hacer arreglos necesarios. I certify that the above notice of a special meeting was posted at City Hall on November 14, 2024 at 6:30 p.m. and notice remained posted continuously for at least 72 hours preceding the scheduled time of said meeting in accordance with the Texas Open Meetings Act. Delma Doyal City Secretary November 16, 2024 Canvass Meeting Agenda - Page 2