City Council of the City of Sandy Oaks, Texas Regular Meeting
Regular MeetingSandy Oaks, TX · June 22, 2023
Minutes
CITY COUNCIL OF THE CITY OF SANDY OAKS, TEXAS
REGULAR MEETING MINUTES
June 22, 2023 at 6:30 p.m.
1. Call to order and quorum call. Mayor Martinez called the meeting to order at 6:32 p.m. In attendance
were Mayor Pro Tem Alvarado, Alderwoman Martinez, Aldermen Fillinger, Repino, and Coffindaffer,
City Attorney Casandra Ortiz, and City Secretary Katherine Yelton.
2. Pledge of Allegiance. Led by Mayor Martinez.
3. Citizens to be heard. No citizens signed up to speak.
4. Mayor & Administrator Announcements/Updates. Mayor Martinez announced the turn-out at the
car show was a success. He looks forward to future versions of it. He also gave an opportunity to the
Parks Committee chair, Alderman Repino, and the owner of the event, Terry Coffindaffer, to speak
about the event. Ald. Coffindaffer said there were about twenty cars on show, and, at any given time,
there were about forty people at the show until around 1:00 p.m. when things started winding down.
Ald. Coffindaffer said the people he had spoken with said they want to do the car show again, as well
as the vendors. He also said he hopes this turns into an annual event. Ald. Repino, chair of the Parks
Committee, stated there were a lot of cars out in the park and the committee members were happy with
the outcome.
5. Consent Agenda
a. Approve minutes from the June 8, 2023 Regular City Council meeting.
b. Approve Project No. 2022-072-03 Invoice No. 5 from 6S Engineering not to exceed $80.00.
c. Approve Project No. 2022-072-02 Invoice No. 14 from 6S Engineering not to exceed $895.80.
Ald. Fillinger made a motion to approve the consent agenda items, as presented, which was seconded
by Ald. Repino and passed unanimously.
Mayor Martinez then moved to agenda item 10a.
10. Administration – New Business
a. Receive presentation from City’s auditing firm on audit and findings for Fiscal Year beginning
October 1, 2021 and ending September 30, 2022 and possible discussion and/or action. Phil
Vaughan, CPA with Armstrong, Vaughan & Associates, P.C. presented the audit findings for the
fiscal year of 2021/2022, which can be located at https://cityofsandyoaks.com/wp-
content/uploads/2023/07/Sandy-Oaks-2022-Financial-Report.pdf. Ald. Fillinger made a motion to
accept the audit report, with changes that reference Marshal or Marshal’s Office to Chief or Police
Department. This was seconded by Ald. Repino and passed unanimously.
6. Police Department
a. Updates and Announcements from Chief Lopez with possible discussion and/or action. Chief Lopez
stated the position of Animal Control Officer has been posted for a while. An individual has been
interviewed by a panel and the consideration for hiring will be placed on the next meeting’s agenda.
b. Presentation of monthly report by Chief Lopez with possible discussion and/or action. Chief Lopez
presented his monthly report for May 2023.
7. Parks & Recreation
a. Update and Announcements from Park Advisory Committee Chair Alderman Repino with possible
discussion and/or action. Ald. Repino reiterated what Ald. Coffindaffer said regarding the car show
and that the next meeting will be held on July 11 since the first Tuesday of July is the 4th.
June 22, 2023 City Council Minutes - Page 1
8. Public Works
a. Updates and Announcements from Public Works Director Priscilla Schmitt with possible
discussion and/or action. PWD Schmitt stated she is still working on finding a horse trailer and that
her department has stocked up on bee and wasp spray and taken care of nests that they have come
across.
9. Administration – Old Business
a. Discuss and/or possible action on setting official policies regarding animal control. Ald. Repino
made a motion to adopt the policy, as presented with spelling mistakes corrected, which was
seconded by Ald. Martinez and passed unanimously.
10. Administration – New Business
b. Discuss and/or possible action on Invoice No. 2000079191 from Texas Materials not to
exceed $852,165.00. Ald. Coffindaffer made a motion to approve the payment of
$852,165.00 with $189,116.22 coming from ARPA funds to cover the amount the Bond
account will not cover.
c. Discuss and/or possible action on the appointment/reappointment of Commissioners to the
Planning and Zoning Commission. Ald. Repino made a motion to reappoint Melissa Hadley
in Place 1 and remain as the chair and reappoint Doug Tomasini in Place 3 for a two-year
term. This was seconded by Ald. Martinez and passed unanimously. Mayor Martinez
recommended Monica Madero. Ald. Fillinger made a motion to appoint Ms. Madero on the
commission in Place 5 for a two-year term. This was seconded by Ald. Coffindaffer and
passed unanimously.
d. Discuss and/or possible action on a work order from the City Engineer related to
recommendations on the City’s plat application and approval process in compliance with
House Bill 3699. No work order had been received in time for the meeting, so Mayor
Martinez postponed this item until the next regular meeting.
e. Discuss and/or possible action on Invoice No. 23-0615 from Nomad Network LLC for
annual webmaster services not to exceed $480.00. Ald. Coffindaffer made a motion to
approve the payment of the invoice, which was seconded by MPT Alvarado and passed
unanimously.
11. Adjourn. MPT Alvarado made a motion to adjourn at 7:42 p.m.
PASSED AND APPROVED ON THIS 27TH DAY OF JULY 2023.
_____________________________
Michael Martinez, Mayor
ATTEST:
___________________________________
Katherine Yelton, City Secretary
June 22, 2023 City Council Minutes - Page 2
Agenda
Michael Martinez, Jr. Thomas Repino
Mayor Alderman Place 3
Grace Alvarado Debbie Martinez
Mayor Pro Tem Alderwoman Place 5
Alderwoman Place 4 Casandra Ortiz
Charles Fillinger City Attorney
Alderman Place 1 Katherine Yelton
Terry Coffindaffer City Secretary
Alderman Place 2
CITY COUNCIL OF THE CITY OF SANDY OAKS, TEXAS
REGULAR MEETING AGENDA
June 22, 2023 at 6:30 p.m.
Notice is hereby given that a Regular Meeting of the City Council of the City of Sandy Oaks, Texas will
be held on Thursday, June 22, 2023 at 6:30 p.m. at City Hall, 22870 Priest Road, Sandy Oaks, Texas
where a quorum of the City Council will be present. All agenda items are subject to action.
The public will be permitted to offer public comments as provided by the agenda and as permitted by the
presiding officer during the meeting by signing up with the City Secretary in person at least 15 minutes in
advance of the meeting or by emailing or calling the City Secretary at cityclerk@cityofsandyoaks.com or
(210) 607-0834 at least two (2) hours in advance of the meeting. Written comments received at least two
(2) hours in advance of the meeting will be provided to City Council for consideration.
1. Call to order and quorum call.
2. Pledge of Allegiance.
3. Citizens to be heard. Persons wishing to speak may sign up with the City Secretary in the time
and manner as indicated above. This time is provided to citizens to address the City Council on
issues and concerns related to the City of Sandy Oaks. Please note that the Texas Open Meetings Act
prohibits the City Council from responding, commenting, or discussing items or topics during this
portion of the meeting that are not included on the agenda. The City Council appreciates hearing from
the citizens and your thoughts and questions are valued; however, civility and a sense of decorum will
be strictly followed. All speakers must address their comments to City Council. Speakers shall refrain
from public criticism of members of the City Council that are prohibited by law. This item will be
open for up to 30 minutes, with 3 minutes to each speaker. One (1) person may speak on behalf of a
group. Up to three (3) persons may register on behalf of the group in order for the spokesperson to be
allotted up to nine (9) minutes to speak. If there are more than ten (10) speakers, each will be given
two (2) minutes or six (6) minutes for a group spokesperson.
4. Mayor & Administrator Announcements/Updates.
a. November 7, 2023 Election.
5. Consent Agenda – All matters listed under Consent Agenda are considered routine by the City
Council of the City of Sandy Oaks and will be enacted by one motion. There will not be separate
discussion of these items. If discussion is desired, that item will be removed from the consent
agenda and will be considered separately.
a. Approve minutes from the June 8, 2023 Regular City Council meeting.
b. Approve Project No. 2022-072-03 Invoice No. 5 from 6S Engineering not to exceed $80.00.
c. Approve Project No. 2022-072-02 Invoice No. 14 from 6S Engineering not to exceed $895.80.
6. Police Department
a. Updates and Announcements from Chief Lopez with possible discussion and/or action. (Mayor
Martinez)
June 22, 2023 City Council Agenda - Page 1
b. Presentation of monthly report by Chief Lopez with possible discussion and/or action. (Mayor
Martinez)
7. Parks & Recreation
a. Update and Announcements from Park Advisory Committee Chair Alderman Repino with
possible discussion and/or action. (Mayor Martinez)
8. Public Works
a. Updates and Announcements from Public Works Director Priscilla Schmitt with possible
discussion and/or action. (Mayor Martinez)
9. Administration – Old Business
a. Discuss and/or possible action on setting official policies regarding animal control.
(Coffindaffer/Fillinger)
10. Administration – New Business
a. Receive presentation from City’s auditing firm on audit and findings for Fiscal Year
beginning October 1, 2021 and ending September 30, 2022 and possible discussion
and/or action. (Mayor Martinez)
b. Discuss and/or possible action on Invoice No. 2000079191 from Texas Materials not to
exceed $852,165.00. (Mayor Martinez)
c. Discuss and/or possible action on the appointment/reappointment of Commissioners to
the Planning and Zoning Commission. (Mayor Martinez)
d. Discuss and/or possible action on a work order from the City Engineer related to
recommendations on the City’s plat application and approval process in compliance with
House Bill 3699. (Mayor Martinez)
e. Discuss and/or possible action on Invoice No. 23-0615 from Nomad Network LLC for
annual webmaster services not to exceed $480.00. (Mayor Martinez)
11. Adjourn.
NOTE:
Enumerated agenda items are assigned numbers for ease of reference only and will not necessarily be
considered by Council in that order.
EXECUTIVE SESSION (Discussion only – closed to the Public) The Council may close the
meeting at any time and hold an Executive Session pursuant to the Texas Open Meetings Act,
Chapter 551 of the Texas Government Code, Section 551.071 (Consultations with Attorney--on
matters in which the duty of the attorney to the governmental body under the Texas Disciplinary
Rules of Professional Conduct of the State Bar of Texas clearly requires discussion in closed
session), Section 551.072 (Deliberations about Real Property), Section 551.074 (Personnel
Matters) or any other authorized provision of Chapter 551 on any of the above items. The Open
Meetings Act permits a governing body to consult with its attorney privately in executive session
by telephone conference call, video conference call, or communications over the Internet. Tex. Gov’t Code
551.129(a).
I certify that the above notice of a regular meeting was posted at City Hall on or before the 19th day of
June 2023 by 6:30 P.M. and notice remained posted continuously for at least
72 hours preceding the scheduled time of said meeting in accordance with the Texas Open
Meetings Act.
Katherine Yelton
City Secretary
June 22, 2023 City Council Agenda - Page 2
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