City Council Regular Meeting

CITY COUNCIL OF THE CITY OF SANDY OAKS, TEXAS REGULAR MEETING AGENDA August 14th, 2025 at 6:30 p.m. Notice is hereby given that a Regular Meeting of the City Council of the City of Sandy Oaks, Texas will be held on Thursday, August 14th, 2025, at 6:30 p.m. at City Hall, 22870 Priest Road, Sandy Oaks, Texas where a quorum of the City Council will be present. All agenda items are subject to action. Join the meeting at https://us02web.zoom.us/j/85261332945 and enter Meeting ID 852 6133 2945 The public will be permitted to offer public comments in person, telephonically or by audio as provided by the agenda and as permitted by the presiding officer during the meeting by signing up with the City Secretary at least 15 minutes in advance of the meeting if providing comments in person, and at least two hours in advance of the meeting by emailing citysecretary@cityofsandyoaks.com or by calling (210) 607-0834 if speaking telephonically or by audio. An audio recording of the meeting will be made and will be available to the public in accordance with the Texas Public Information Act upon written request. 1. Call to order and quorum call. 2. Pledge of Allegiance. 3. Citizens to be heard. People wishing to speak may sign up with the City Secretary in the time and manner indicated above. This time is provided for citizens to address the City Council on issues and concerns related to the City of Sandy Oaks. Please note that the Texas Open Meetings Act prohibits the City Council from responding, commenting, or discussing items or topics during this portion of the meeting that are not included on the agenda. The City Council appreciates hearing from the citizens, and your thoughts and questions are valued; however, civility and a sense of decorum will be strictly followed. All speakers must address their comments to the City Council. Speakers shall refrain from public criticism of members of the City Council that is prohibited by law. This item will be open for up to 30 minutes, with 3 minutes to each speaker. One (1) person may speak on behalf of a group. Up to three (3) people may register on behalf of the group for the spokesperson to be allotted up to nine (9) minutes to speak. If there are more than ten (10) speakers, each will be given two (2) minutes or six (6) minutes for a group spokesperson. 4. Mayor & Administrator Announcements/Updates a. Presentation from representatives from VIA Metropolitan Transit Authority regarding August 14, 2025, City Council Agenda  services to City 5. Consent Agenda – All matters listed under Consent Agenda are considered routine by the City Council of the City of Sandy Oaks and will be enacted by one motion. There will not be a separate discussion of these items. If discussion is desired, that item will be removed from the consent agenda and will be considered separately. a. Approve minutes from July 24th, 2025 Regular City Council Meeting. b. Approve Invoice 1369 from Kassahn & Ortiz, P.C. (May City Prosecutor Services) Not to Exceed $810.00. c. Approve Invoice 1370 from Kassahn & Ortiz, P.C. (May City Attorney Services) Not to Exceed $3,673.30. d. Adopt Resolution No. 2025-230 acknowledging receipt of certified appraisal roll and tax rate calculation worksheet; and containing related provision, e. Approve Invoice 1372 from Kassahn & Ortiz, P.C. (June City Prosecutor Services) Not to Exceed $945.00. f. Approve Invoice 1373 from Kassahn & Ortiz, P.C. (June City Attorney Services) Not to Exceed $2,835. 6. Financial Report a. The income and expenses for July 2025 will be reported by City Secretary Delma Doyal with possible discussion and/or action. (Mayor Martinez) 7. Public Works a. Updates and Announcements from Public Works Director Priscilla Schmitt with possible discussion and/or action. (Mayor Martinez) 8. Animal Control a. Updates/Announcements and presentation of monthly report from ACO Cunningham with possible discussion and/or action. (Mayor Martinez) 9. Police Department a. Updates/Announcements and presentation of monthly report from Chief Juarez with possible discussion and/or action. (Mayor Martinez) 10. Parks & Recreation a. Update and Announcements from Park Advisory Committee Chair Fillinger with possible discussion and/or action. (Mayor Martinez) 11. Administration – Unfinished Business a. Discuss and/or possible action on amending the Personnel Policy Manual. (Mayor Martinez) b. Update on property improvement plan provided by property owner of residential address 3807 Waterwood Pass, Sandy Oaks, TX 78112. (Mayor Martinez) c. Discuss and/or possible action on additional streetlights in Sandy Oaks based on the map provided by CPS Energy. (Mayor Martinez) d. Discuss and/or possible action on a contract for codification services (Mayor Martinez) e. Discuss and/or possible action on Ordinance 2021-181 Citizen Complaint Review Board (MPT. Madero & Ald. CJ Walker) f. Discuss and/or possible action of Ordinance 2023-220 Animal Shelter Advisory Committee (Mayor Martinez) August 14, 2025, City Council Agenda  g. Discuss and/or possible action of Ordinance 2019-135 Trap Neuter Release program (Mayor Martinez) h. Discuss and/or possible action regarding a special election to submit the propositions regarding the withdrawal of the City of Sandy Oaks from the VIA Metropolitan Transit Authority and related taxes. (Mayor Martinez) 12. Administration – New Business a. Discuss and/or possible action on a retirement package for City Employees (TMRS or ADP) (Mayor Martinez) b. Discuss and/or possible action on National Night Out to be held on Tuesday October 7 th,2025 (Mayor Martinez) c. Budget workshop (Mayor Martinez) d. Discuss and/or possible action on partnership with Jane Montez and Camp Gladiator (Mayor Martinez) e. Discuss and/or possible action on exception to Manufactured Home Ordinance for Victoria Mitchum (Mayor Martinez) f. Discuss and/or possible action on RFP for towing services for Sandy Oaks (Mayor Martinez) g. Discuss and/or possible action on request for submission of applications for the performance of depository services to the City. h. Discuss and/or possible action on a resolution 2025-____ of the City Council of the City of Sandy Oaks , authorizing the Mayor to negotiate and execute a contact and all necessary agreements necessary to implement a contract with selected depository/bank for depository services of certain funds. (Mayor Martinez) i. Discuss and/or possible action on quotes for Animal Control Shelter repair or new facilities. (Mayor Martinez) 13. Adjourn NOTE: Enumerated agenda items are assigned numbers for ease of reference only and will not necessarily be considered by the Council in that order. EXECUTIVE SESSION (Discussion only – closed to the Public) The Council may close the meeting at any time and hold an Executive Session pursuant to the Texas Open Meetings Act, Chapter 551 of the Texas Government Code, Section 551.071 (Consultations with Attorney--on matters in which the duty of the attorney to the governmental body under the Texas Disciplinary Rules of Professional Conduct of the State Bar of Texas clearly requires discussion in closed session), Section 551.072 (Deliberations about Real Property), Section 551.074 (Personnel Matters) or any other authorized provision of Chapter 551 on any of the above items. The Open Meetings Act permits a governing body to consult with its attorney privately in executive session by telephone conference call, video conference call, or communications over the Internet. Tex. Gov’t Code 551.129(a). I certify that the above notice of a regular meeting was posted at City Hall on or before the 11th day of August 2025 by 6:30 P.M. and notice remained posted continuously for at least 72 hours preceding the scheduled time of said meeting in accordance with the Texas Open Meetings Act. Delma Doyal, City Secretary August 14, 2025, City Council Agenda