City of Sandy Oaks City Council Regular Meeting

Michael Martinez, Jr. Thomas Repino Mayor Alderman Place 3 Grace Alvarado David Tremblay Mayor Pro Tem Alderman Place 5 Charles Fillinger Casandra Ortiz Alderman Place 1 City Attorney Terry Coffindaffer Delma Doyal Alderman Place 2 City Secretary CITY COUNCIL OF THE CITY OF SANDY OAKS, TEXAS REGULAR MEETING AGENDA October 10, 2024 at 6:30 p.m. Notice is hereby given that a Regular Meeting of the City Council of the City of Sandy Oaks, Texas will be held on Thursday, October 10th, 2024, at 6:30 p.m. at City Hall, 22870 Priest Road, Sandy Oaks, Texas where a quorum of the City Council will be present. All agenda items are subject to action. Join the meeting at https://us02web.zoom.us/j/85261332945 and enter Meeting ID 852 6133 2945 The public will be permitted to offer public comments in person, telephonically or by audio as provided by the agenda and as permitted by the presiding officer during the meeting by signing up with the City Secretary at least 15 minutes in advance of the meeting if providing comments in person and at least two hours in advance of the meeting by emailing citysecretary@cityofsandyoaks.com or by calling (210) 607- 0834 if speaking telephonically or by audio. An audio recording of the meeting will be made and will be available to the public in accordance with the Texas Public Information Act upon written request. 1. Call to order and quorum call. 2. Pledge of Allegiance. 3. Citizens to be heard. Persons wishing to speak may sign up with the City Secretary in the time and manner as indicated above. This time is provided for citizens to address the City Council on issues and concerns related to the City of Sandy Oaks. Please note that the Texas Open Meetings Act prohibits the City Council from responding, commenting, or discussing items or topics during this portion of the meeting that are not included on the agenda. The City Council appreciates hearing from the citizens and your thoughts and questions are valued; however, civility and a sense of decorum will be strictly followed. All speakers must address their comments to the City Council. Speakers shall refrain from public criticism of members of the City Council that are prohibited by law. This item will be open for up to 30 minutes, with 3 minutes to each speaker. One (1) person may speak on behalf of a group. Up to three (3) people may register on behalf of the group for the spokesperson to be allotted up to nine (9) minutes to speak. If there are more than ten (10) speakers, each will be given two (2) minutes or six (6) minutes for a group spokesperson. 4. Mayor & Administrator Announcements/Updates a. Status of the Annexing project b. Update on ROW issue on the 23050 Copper Canyon October 10, 2024, City Council Agenda  c. Implementation of the Sexual Harassment videos for Police Dept and Staff d. Credit Card policy e. Personnel Policy Updates 5. Consent Agenda – All matters listed under Consent Agenda are considered routine by the City Council of the City of Sandy Oaks and will be enacted by one motion. There will not be separate discussion of these items. If discussion is desired, that item will be removed from the consent agenda and will be considered separately. a. Approve minutes from the September 12, 2024 Regular Meeting b. Approve minutes from the September 25, 2024 Special Meeting c. Approve invoice 2024-071-01-03 6S Engineering (Red Mountain Rd) d. Approve invoice Quinney Electric e. Kassahn & Ortiz, P.C. City Attorney Invoice 1352 (August) f. Kassahn & Ortiz, P.C. Prosecutor Invoice 1353 (August) 6. Financial Report a. The income and expenses for September 2024 will be reported by City Secretary Delma Doyal with possible discussion and/or action. (Mayor Martinez) 7. Public Works a. Updates and Announcements from Public Works Director Priscilla Schmitt with possible discussion and/or action. (Mayor Martinez) 8. Animal Control a. Updates and Announcements from ACO Cunningham with possible discussion and/or action. (Mayor Martinez) b. Presentation of monthly report by ACO Cunningham with possible discussion and/or action. (Mayor Martinez) c. Executive Session to deliberate the appointment, employment, and duties of the Assistant Animal Control Officer and related matters pursuant to Texas Open Meetings Act, Chapter 551 of the Texas Government Code, Section 551.074. (Personnel Matters) (Mayor Martinez) 9. Police Department a. Updates and Announcements from Chief Juarez with possible discussion and/or action. (Mayor Martinez) b. Presentation of monthly report by Chief Juarez with possible discussion and/or action. (Mayor Martinez) c. Discuss and/or possible action on resolution 2024-212 for adopting hiring procedures for the Police Department (Mayor Martinez) d. Discuss and/or possible action on a SOPD Hiring Policy (Mayor Martinez) e. Discuss and/or possible action on a SOPD policy related to Personnel Files (Mayor Martinez) f. Discuss and/or possible action on a SOPD Policy on Misconduct Allegations (Mayor Martinez) g. Discuss and/or possible action on Grant Consulting Proposal. h. Discuss and/or possible action on the appointment, compensation, hours, duties, benefits, and start date for position of Police Officer. (Mayor Martinez) October 10, 2024, City Council Agenda  10. Parks & Recreation a. Update and Announcements from Park Advisory Committee Chair Alderman Repino with possible discussion and/or action. (Mayor Martinez) 11. Administration – Old Business a. Discuss and/or possible action on amending the Personnel Policy Manual. (Fillinger/Alvarado) 12. Administration – New Business a. Discuss and/or possible action on Regulating Driveways. (Tremblay/Martinez) b. Discuss and/or possible action Animal Shelter Advisory Committee. (Tremblay/Martinez) c. Discuss and/or possible action on Animal Control Budget (Tremblay/Martinez) d. Discuss and/or possible action on mailboxes with Elmendorf Postmaster. (Alvarado/Martinez) e. Discuss and/or possible action on an ordinance regulating fences and permitting. (Fillinger/Tremblay) 13. Adjourn NOTE: Enumerated agenda items are assigned numbers for ease of reference only and will not necessarily be considered by the Council in that order. EXECUTIVE SESSION (Discussion only – closed to the Public) The Council may close the meeting at any time and hold an Executive Session pursuant to the Texas Open Meetings Act, Chapter 551 of the Texas Government Code, Section 551.071 (Consultations with Attorney--on matters in which the duty of the attorney to the governmental body under the Texas Disciplinary Rules of Professional Conduct of the State Bar of Texas clearly requires discussion in closed session), Section 551.072 (Deliberations about Real Property), Section 551.074 (Personnel Matters) or any other authorized provision of Chapter 551 on any of the above items. The Open Meetings Act permits a governing body to consult with its attorney privately in executive session by telephone conference call, video conference call, or communications over the Internet. Tex. Gov’t Code 551.129(a). I certify that the above notice of a regular meeting was posted at City Hall on or before the 7 h day of October 2024 by 6:30 P.M. and notice remained posted continuously for at least 72 hours preceding the scheduled time of said meeting in accordance with the Texas Open Meetings Act. Delma Doyal, City Secretary October 10, 2024, City Council Agenda