City Council

10000 Centennial Parkway Sandy City, Utah Sandy, UT 84070 Phone: 801-568-7141 Meeting Minutes City Council Brooke Christensen, District 1 Maren Barker, District 2 Kristin Coleman-Nicholl, District 3 Chris McCandless, District 4 Steve Fairbanks, At-large Linda Martinez Saville, At-large Zach Robinson, At-large Tuesday, June 5, 2018 5:15 PM Council Chambers 5:15 Council Meeting Roll Call Council Office Director Michael Applegarth Council Office Analyst Dustin Fratto Administration: Mayor Kurt Bradburn CAO Matthew Huish Deputy to the Mayor Evelyn Everton Assistant CAO Shane Pace Assistant CAO Korban Lee Communications Director Eric Richards Economic Development Director Nick Duerksen City Attorney Bob Thompson City Prosecutor Doug Johnson Risk Manager/Fund Counsel Chase Parker Finance and IT Director Brian Kelley Budget Coordinator Adam Anderson Community Development Director James Sorensen Long Range Planning Manager Jake Warner Administrative Services Director Brian Kelley Fire Chief Bruce Cline Parks & Recreation Director Scott Earl Deputy Police Chief William O' Neal Public Utilities Director Tom Ward Public Works Director Mike Gladbach Assistant Director Public Works Paul Browning Sandy City, Utah Page 1 Printed on 7/11/2018 City Council Meeting Minutes June 5, 2018 Present: 7- Council Member Brooke Christensen Council Member Maren Barker Council Member Kristin Coleman-Nicholl Council Member Chris McCandless Council Member Steve Fairbanks Council Member Zach Robinson Council Member Linda Martinez Saville Per Utah Code Annotated 52-4-207 and City Council policy, Council Member Nicholl may be participating in the June 5, 2018 City Council meeting via telephone and/or video conference. Opening Remarks / Prayer / Pledge of Allegiance Chairwoman Linda Martinez-Saville welcomed all those in attendance. Council member Steve Fairbanks offered the opening prayer. Chairwoman Linda Martinez Saville led the audience in the pledge. Agenda Planning Calendar Review Council Office Director Mike Applegarth reviewed the agenda calendar. Council Member Business Chris McCandless presented a book that was published by the Gardner Corporation regarding housing scenarios in Utah. Council Office Director's Report No Report. Mayor's Report Mayor Bradburn noted that the Administration is working on an ordinance to bring back to the Council regarding Short Term Rentals. CAO Report CAO Matt Huish asked Scott Earl and Chase Parker to update the Council on a few issues. Parks and Recreation Director Scott Earl updated the Council on the Porter Rockwell Trail at 10195 South. Council discussion followed. Risk Manager/Fund Counsel Chase Parker updated the Council on the insurance settlement and claims for the Public Works Building. Citizen Comment is for public comment on issues not listed on the agenda. Citizen Comments Sandy City, Utah Page 2 Printed on 7/11/2018 City Council Meeting Minutes June 5, 2018 Reverend Jerrod B. Lowry, Pastor, Community of Grace Presbyterian Church, expressed concern over the placement of trees in the Church's park strip as a Scout service project and costs associated with maintenance. He would like the project to be postponed. Citizen Comments was closed. Consent Calendar 1. 18-200 Approval of the May 29, 2018 Minutes. Attachments: May 29, 2018 Minutes.pdf Kris Coleman Nicholl made the motion seconded by Steve Fairbanks to adopt the minutes of May 29, 2018...the motion carried by a unanimous voice vote. Council Items 2. 18-199 Public Works Department Recommending that the Council receive a presentation from the Executive Director of the Trans-Jordan Landfill Attachments: June 5, 2018 Presentation Mike Gladbach introduced the Executive Director of the Trans-Jordan Landfill, Mark Hooyer, who presented a presentation on future growth, fees, education, and outreach. Council comments and questions followed. 3. 18-202 Community Development Department recommending the Council receive an update from Gateway Planning on the Stadium Village Master Plan. Long Range Planning Manager Jake Warner briefed the Council on the design workshop on the Stadium Village Master Plan. Scott from Gateway Planning briefed the Council on the open house and presented three scenarios for the Stadium Village Master Plan which include:entertainment, employment, and residential mixed use Council questions followed. 4. 18-205 Council Member Christensen recommending amendments to the City Council Rules of Procedure. Attachments: June 5, 2018 Proposed Amended Rules of Procedure (Clean) Example Agenda Brooke Christensen recommended a few amendments to the City Council Rules of Procedure Meeting Schedule. Council comments and discussion followed. Kris Coleman Nicholl recommended a change regarding Section 1.d. in the proposal, along with a request from Chris McCandless to move the pledge and prayer to 7:00 p.m. Sandy City, Utah Page 3 Printed on 7/11/2018 City Council Meeting Minutes June 5, 2018 A motion was made by Brooke Christensen seconded by Maren Barker, to accept the proposed amended Rules of Procedure as outlined and to include Section 1.d, providing the ability for the Council to deviate from the standard order of business with the majority consent of the Council, and to move the Prayer and Pledge to 7:00 p.m. ..... The motion carried by the following vote: Yes: 7- Brooke Christensen Maren Barker Kristin Coleman-Nicholl Chris McCandless Steve Fairbanks Zach Robinson Linda Martinez Saville Recess Maren Barker made a motion to recess City Council untill 7:00 p.m. The Council voiced a unanimous voice vote in favor. 7:00 Public Hearing(s) and other Time Certain Items 5. 18-201 Finance Department presenting information to City Council regarding adopting the Sandy City Budget for Fiscal Year 2018-2019 Attachments: Budget Amendment Proposal #3 Robinson-Fairbanks Police Compensation Proposal Budget Amendment Proposal #2 Budget Amendment Proposal #1b 18-27C Capital Projects FY 19 adoption 18-28C adopting Water Fund budget FY 2019 18-29C adopting budget FY 2019 18-30C Adopting Gen Fund budget FY 2019 18-03 RDA Budget Adoption FY 2019 18-26C adopt BOYS & GIRLS CLUB 2019 Executed Copy Resolution 18-26C.pdf Executed Copy RD 18-03.pdf Linda Saville explained the Public Hearing Process for the Budget. Steve Fairbanks opened up the discussion on the Police Compensation Plan. Councilman Fairbanks and Councilman Robinson asked Mike Applegarth and Dustin Fratto to further analyze the Police Compensation Plan. Michael Applegarth explained the Council Office analysis and the tool that was used to compare various options. Zach Robinson expressed appreciation for the work that went into the proposed Sandy City, Utah Page 4 Printed on 7/11/2018 City Council Meeting Minutes June 5, 2018 compensation plan, and the importance of the proposed compensation plan. Public Hearing: Steve Van Maren made a recommendation to use the Council funds that were set aside for legal counsel. Jim Edwards voiced support for Cityworks. He felt it would be beneficial to the residents and Police Department. Matt Huish was hopeful Cityworks could be re-evaluated through other ongoing funding sources. Monica Zoltanski liked the revised proposal for the Police Compensation Plan. She suggested that the Council "sharpen your pencils and get it done tonight" Doug Johnson, Sandy City Prosecutor, asked the Council to pass the Police Compensation Plan in order to provide for the type of officers that Sandy resident's want. The Public Hearing was closed. Council questions, discussion, and comments followed. A motion was made by Zach Robinson, seconded by Steve Fairbanks,to adopt the revised Police Compensation Plan structure as presented by Council Staff, to transfer approximately $208,000 to the Police Department for regular pay and benefits from the sources identified in the adjustment speed sheet for a total of $ 1,125,082, that the resources and funds come from the adjustments tab the Council Office addressed, and to ask the Administration to bring back funding sources next week. Question on the Motion: Kris Coleman Nicholl, Zach Robinson, Chris McCandless expressed concern with some of the proposed funding sources. Brian Kelley suggested ways to fund the $207,00 from on-going funding from the municipal building fund. Brooke Christensen asked for a friendly amendment to the motion to take on-going funds from the municipal building fund for Cityworks. Her motion failed for lack of a second. Zach Robinson noted that he would stand firm on using funding from Cityworks to fund the Police Compensation plan. Kris Coleman Nicholl called the question. The question passed by a unanimous voice vote in favor. An amendmed motion was made. An amended motion was made by Zach Robinson seconded by Maren Barker, to adopt the revised Police Compensation Plan structure as presented by Council Staff for $ 1.125,082 and to direct the Administration to come back with additional funding sources for the compensation plan, and to include Council Staff in the conversation for a funding structure for on-going funds.. The motion carried by the following vote: Sandy City, Utah Page 5 Printed on 7/11/2018 City Council Meeting Minutes June 5, 2018 Yes: 7- Brooke Christensen Maren Barker Kristin Coleman-Nicholl Chris McCandless Steve Fairbanks Zach Robinson Linda Martinez Saville Mike Applegarth asked how the Council would like to proceed with the remaining budget items. Brooke Christensen proposed taking one time funds in the amount of $134,000 to fund one time increases for the Fire Department then leave the salary overage in tact to be used for equipment needs in the department. A motion was made by Brooke Christensen, seconded by Maren Barker, to fund $134,000 from the Council Capital Contingency Fund to go towards the Fire Department for a one time increase. Question on the motion: Chris McCandless asked if she would be in favor of allocating the funds for salaries instead of equipment. Kris Coleman Nicholl presented a proposal for the Fire Department Compensation Plan. She reference Senate Bill 198 which she believed would eliminate the need for cities to pay for dispatching service fees through Salt Lake City. Maren Barker questioned whether it was appropriate to hear Ms. Nicholl's proposal since it was not presented as a formal proposal. Chairwoman Savillle took a poll to see who would be interested in hearing Ms. Nicholl's proposal. The Council voted by a 6-1 vote to hear Ms. Nichol's proposal. .. The motion made by Ms Christensen carried by the following vote: Yes: 4- Brooke Christensen Maren Barker Chris McCandless Linda Martinez Saville No: 3- Kristin Coleman-Nicholl Steve Fairbanks Zach Robinson Chris McCandless requested a motion to reconsider Brooke Christensen's motion. Chris McCandless made a motion seconded by Kris Coleman Nicholl to reconsider the vote that was taken on Ms. Christensen's previous motion, and if passed, the original motion would no longer stand....the motion carried by the following vote: Sandy City, Utah Page 6 Printed on 7/11/2018 City Council Meeting Minutes June 5, 2018 Yes: 4- Kristin Coleman-Nicholl Chris McCandless Steve Fairbanks Zach Robinson No: 3- Brooke Christensen Maren Barker Linda Martinez Saville Maren Barker made a motion seconded by Brooke Christensen to have the City Attorney and Fire Chief look into Senate Bill 198 to determine whether or not the City is required to pay dispatch services fees, and to request that Chief Cline, Brian Kelley, and Mike Applegarth come back next week if revenue is availible with a proposal for a Fire Compensation Plan..... Discussion on the motion: Chief Cline noted that 911 fees are collected by the State. To the best of his knowledge all cities still pay into VECC. Kris Nicholl requested that even if the funding is not availible she would like a projection for a Fire Compensation Plan. Discussion on the motion continued. ....Ms. Barker's motion carried by the following vote: Yes: 7- Brooke Christensen Maren Barker Kristin Coleman-Nicholl Chris McCandless Steve Fairbanks Zach Robinson Linda Martinez Saville Maren Barker made a motion seconded by Steve Fairbanks to table her $15,000 budget amendment proposal to next week... the motion carried by a unanimous all in favor voice vote. Chris McCandless made a motion seconded by Steve Fairbanks to table Resolution 18-27 C, Resolution 18-28 C, Resolution 18-29 C, and 18-30 C, until the Council finalizes the budget in regards to motions made on various issues this evening.....the motion carried by the following vote: Sandy City, Utah Page 7 Printed on 7/11/2018 City Council Meeting Minutes June 5, 2018 Yes: 7- Brooke Christensen Maren Barker Kristin Coleman-Nicholl Chris McCandless Steve Fairbanks Zach Robinson Linda Martinez Saville Mike Applegarth noted that it would be in the best interest of the Council to take public comment on the budget resolutions. Chairman Saville opened the hearing. As there were no comments, the hearing was closed. Chris McCandless made a motion seconded by Zach Robinson to adopt Resolution 18-03, Redevelopment Agency Budget for Fiscal Year 2018-2019...the motion carried by the following vote: Yes: 7- Brooke Christensen Maren Barker Kristin Coleman-Nicholl Chris McCandless Steve Fairbanks Zach Robinson Linda Martinez Saville Linda Saville recused herself from the vote. Brooke Christensen made a motion seconded by Maren Barker to table budget item Resolution 18-26C adopting the Sandy Boys & Girls Club Budget appropriation ($113,254) within the General Fund Budget for the Fiscal Year commencing July 1, 2018 and ending June 30, 2019...the motion failed by the following vote: Yes: 2- Brooke Christensen Maren Barker No: 4- Kristin Coleman-Nicholl Chris McCandless Steve Fairbanks Zach Robinson Abstain: 1- Linda Martinez Saville Kris Coleman Nicholl made a motion seconded by Zach Robinson to adopt Resolution 18-26C adopting the Sandy Boys & Girls Club Budget appropriation ($113,254) within the General Fund Budget for the Fiscal Year commencing July Sandy City, Utah Page 8 Printed on 7/11/2018 City Council Meeting Minutes June 5, 2018 1, 2018 and ending June 30, 2019 ....the motion carried by the following vote: Yes: 5- Kristin Coleman-Nicholl Chris McCandless Steve Fairbanks Zach Robinson Linda Martinez Saville No: 2- Brooke Christensen Maren Barker Adjournment The meeting adjourned at approximately 8:40 p.m. by Maren Barker. The next scheduled meeting of the City Council is Tuesday, June 12, 2018 at 5:15 p.m. _ _____________________ ______________________ Linda Martinez-Saville, Chair Pam Lehman Sandy City Council Meeting Clerk Sandy City, Utah Page 9 Printed on 7/11/2018