City Council

10000 Centennial Parkway Sandy City, Utah Sandy, UT 84070 Phone: 801-568-7141 Meeting Minutes City Council Brooke Christensen, District 1 Maren Barker, District 2 Kristin Coleman-Nicholl, District 3 Chris McCandless, District 4 Steve Fairbanks, At-large Linda Martinez Saville, At-large Zach Robinson, At-large Tuesday, January 8, 2019 5:15 PM Council Chambers 5:15 Council Meeting Roll Call Council Office Director Michael Applegarth Council Office Analyst Dustin Fratto Administration: Mayor Kurt Bradburn CAO Matthew Huish Deputy to the Mayor Evelyn Everton Deputy Chief Administrative Officer Kim Bell Economic Development Director Nick Duerksen Economic Development Project Manager Kasey Dunlavy City Attorney Bob Thompson Community Development Director James Sorensen Zoning Administrator Mike Wilcox Planner Wade Sanner Administrative Services Director Brian Kelley Human Resources Director Katrina Frederick Fire Chief Bruce Cline Parks & Recreation Director Scott Earl Police Chief William O'Neal Public Works Director Mike Gladbach Present: 6- Council Member Brooke Christensen Council Member Maren Barker Council Member Kristin Coleman-Nicholl Council Member Chris McCandless Council Member Zach Robinson Council Member Linda Martinez Saville Absent: 1- Council Member Steve Fairbanks Non-voting Items Sandy City, Utah Page 1 Printed on 2/28/2019 City Council Meeting Minutes January 8, 2019 Agenda Planning Calendar Review & Council Office Director's Report Mike Applegarth reviewed the Agenda Planning Calendar. Mr. Applegarth was selected to be a columnist for the PA Times Online. The video system was upgraded for better viewer presentation. Council Financial Disclosures are due on January 15th to the City Recorder's Office. The 2019 Sandy Citizen Academy was canceled. Council Member Business Brooke Christensen updated the Council on the Utah League of Cities and Towns meeting. A Bill Tracker will be on the ULCT website. Local Officials Day is scheduled for Wednesday, January 30th. Chris McCandless addressed the City Council regarding his tenure and participation on the City Council. He announced that he will not seek re-election in 2019. Mayor's Report Mayor Bradburn noted that after being elected as Mayor, he received a phone call from Council Member Chris McCandless who offered his help along with a desire to get to know him. Mayor Bradburn stated, "He is a man of his word". Mayor Bradburn referenced the format that would be used this evening to present the Employee Survey results. Mike Applegarth asked the Council to move to the Employee Survey since individuals would be joining the meeting through a webinar at 5:30 p.m. CAO Report Matt Huish noted that groups were established to address focus areas from the survey, with great support from the employees. Mr. Huish reported on the following: Healthy Sandy Meeting, University of Utah and the State regarding Information Technology and alignment with other municipalities and Smart Cities, Cityworks implementation for departments, working with the Emergency Management Coordinator on remodeling, and a ride along with the Police Department on New Year's Eve. Legislative Report Evelyn Everton reported on the first Legislative Update that was held at Sandy City Hall. There were great conversations covering many topics, one being a budget surplus. Citizen Comments Chair Kris Coleman Nicholl opened then closed Citizen Comments as there were no comments. Information Items Sandy City, Utah Page 2 Printed on 2/28/2019 City Council Meeting Minutes January 8, 2019 1. 19-002 Administrative Services Department recommending a presentation from Leanne Buehler of New Measures (independent survey administrator) reporting the results of the employee survey Attachments: Sandy 2018 Engagement Results Debrief City Council_Jan8'19.pptx Leanne Buehler, Vice President of Consulting for New Measures, presented the findings in the recently completed Employee Survey. Matt Huish reported that all Departments were asked to put a Department task force together to come up with solutions to improve working conditions in the City. Council questions and comments followed. Zach Robinson asked if focus groups were to create a department specific strategic plan; and if there was accountability. He asked if the Council could be of assistance. Matt Huish noted that the idea is to do an informal survey mid-year to see how the focus initiative are working. Kris Nicholl asked for a copy of the raw data. Leanne Buehler noted that presenting a copy of the raw data would be a breach in their promise to protect employees' anonymity. Kris Nicholl would like to see more of the employees free comments. She would like to see the answers to the questions that were asked, and still protect the anonymity of the employees. Matt Huish noted that the Administration reviewed and redacted some of the comments in order to make the questions neutral for the employees. The Administration promised the employees anonymity. Many employees were cautious in participating in the survey. They believe responses will be higher on the next survey based on trust. Katrina Frederick noted that she had the survey information for the Council. Leanne Buehler noted that their firm wanted to present a high level survey that included important findings. Matt Huish noted that several employees asked why there were no questions regarding the City Council. Since this survey was sponsored by the Administration; he noted that the Council could be included next time if they would like. Voting Items Consent Calendar Approval of the Consent Calendar A motion was made by Chris McCandless, seconded by Linda Martinez Saville, to approve the Consent Calendar with modifications to the December 4, 2018 City Council minutes... The motion carried by a unanimous voice vote in favor. Sandy City, Utah Page 3 Printed on 2/28/2019 City Council Meeting Minutes January 8, 2019 Yes: 6- Brooke Christensen Maren Barker Kristin Coleman-Nicholl Chris McCandless Zach Robinson Linda Martinez Saville Absent: 1- Steve Fairbanks 2. 19-004 Approval of the December 4, 2018 Minutes. Attachments: December 4, 2019 Minutes.pdf Item approved. 3. 19-005 Approval of the December 11, 2018 Minutes. Attachments: December 11, 2018 Minutes.pdf Item approved. Council Items 4. 18-471 Recess of City Council meeting and convene a meeting of the Sandy City Redevelopment Agency Attachments: Agenda Packet Nick Duerksen presented information in the RDA Meeting. A motion was made by Chris McCandless, seconded by Linda Martinez Saville, to recess the Sandy City Council Meeting and convene into the Sandy City Redevelopment Agency Meeting.....the motion carried by a unanimous all in favor voice vote. Yes: 6- Brooke Christensen Maren Barker Kristin Coleman-Nicholl Chris McCandless Zach Robinson Linda Martinez Saville Absent: 1- Steve Fairbanks Recess Redevelopment Meeting and reconvene into Sandy City Council Meeting. Kris Coleman Nicholl made the motion seconded by Brooke Christensen to recess Redevelopment Agency Meeting and reconvene into the Sandy City Council Meeting......motion carried by a unanimous voice vote in favor. 5. 18-472 Economic Development Department recommending the City Council adopt Resolution #19-01C. A Resolution of the Sandy City Council approving an Addendum to the Interlocal Cooperation Agreement with the Redevelopment Agency of Sandy City, which agreement provides, Sandy City, Utah Page 4 Printed on 2/28/2019 City Council Meeting Minutes January 8, 2019 generally, for the conveyance of about 2.49 acres of surplus property, located between Monroe Street and I-15, just South of Sego Lily Drive, from the City to the Agency. Attachments: 2018.12.19 City Resolution Approving Add. 1 to ILA 2018.12.19 Add. 1 to ILA Executed Res 19-01C.pdf Chris McCandless made a motion seconded by Linda Martinez Savillle to adopt Resolution 19-01 C, Sandy City Council approving an addendum to the Interlocal Cooperation Agreement with the Redevelopment Agency of Sandy City which agreement provides generally for the conveyance of 2.49 acres of surplus property located between Monroe Street and I-15 south of Sego Lily Drive. Yes: 6- Brooke Christensen Maren Barker Kristin Coleman-Nicholl Chris McCandless Zach Robinson Linda Martinez Saville Absent: 1- Steve Fairbanks 6. 18-474 Council Office recommending annually required Open and Public Meeting Act training. Attachments: Link to State Auditor training David Church Discussion Mike Applegarth introduced the required annual Open and Public Meetings Act training. A video was presented. 7. 18-465 Council Member Fairbanks proposing a change to the Sandy Legislative Code Attachments: Utah Code 10-3-502 Title 22 - Legislative Code Changes Chair Kris Coleman Nicholl asked that this item be placed on a future agenda when Mr. Fairbanks is present. The City Council meeting went into recess for 5 minutes to meet the 7:00 p.m. start time. Meeting went into Recess Meeting Reconvened 7:00 Time Certain Items and Public Hearings Prayer / Pledge of Allegiance Chair Kris Coleman Nicholl welcomed all those in attendance. Sandy City, Utah Page 5 Printed on 2/28/2019 City Council Meeting Minutes January 8, 2019 Michael Applegarth offered the opening prayer. Zach Robinson led the audience in the pledge. Citizen Comments Citizen Comments was closed as there were no comments. Public Hearing(s) 8. CODE-11-18 Architectural Review Committees - Amending a portion of Title 15A, -5564_CC Chapter 23-21(A) & (B), Central Business District & Automall, Land Development Code, Revised Ordinances of Sandy City, 2008 Attachments: Staff Report.pdf 19-01.pdf Exhibit A.pdf Executed Ord 19-01.pdf Mike Wilcox introduced that hearing for the Administrative Code for the Central Business District and Auto Mall to bring into alignment for the formation of Citizen Committees. Chairwoman Kris Nicholl opened the public hearing. As there were no comments, the hearing was closed. Council comments and discussion followed. A motion was made by Maren Barker, seconded by Zach Robinson, to adopt Ordinance #19-01, an ordinance amending Title 15A of the revised ordinances of Sandy City (The Land Development Code) 2008, Chapter 12-21(A) & (B), "Central Business District & Automall" to amend the process of Architectural Review and remove regulations regarding the membership and other details of the architectural review bodies from these zone districts; and to take out the words "The committee" then add the words "The Citizen Committee" in Exhibit A item 3. Yes: 6- Brooke Christensen Maren Barker Kristin Coleman-Nicholl Chris McCandless Zach Robinson Linda Martinez Saville Absent: 1- Steve Fairbanks Employee of the Year Kris Nicholl asked the City Council Members how they would like to proceed with presenting the Employee of the Year Award. Linda Saville supports the process followed in the past where Department Heads present their recommendations to the Council. Sandy City, Utah Page 6 Printed on 2/28/2019 City Council Meeting Minutes January 8, 2019 Chris McCandless would like to include Department Heads as nominations. Bob Thompson said there was nothing that would prevent a Department Head from being nominated. Maren Barker felt Department Heads would feel more valued knowing they could be nominated. Also, she felt it was important for Department Heads to nominate their employees. Kris Nicholl will work with Mike Applegarth on the notice to send to the Department Heads. Matt Huish asked Chief Cline for an update. Chief Cline reported that Deputy Fire Chief Maxfield accepted a position with the West Jordan Fire Department as their Fire Chief. Adjournment The meeting adjourned at approximately 7:30 p.m. by Chris McCandless. The next scheduled meeting of the City Council is Tuesday, January 8, 2019 at 5:15 p.m. ______________________ ______________________ Kris Coleman Nicholl, Chair Pam Lehman Sandy City Council Meeting Clerk Sandy City, Utah Page 7 Printed on 2/28/2019