City Council

10000 Centennial Parkway Sandy City, Utah Sandy, UT 84070 Phone: 801-568-7141 Meeting Minutes City Council Brooke Christensen, District 1 Alison Stroud, District 2 Kristin Coleman-Nicholl, District 3 Monica Zoltanski, District 4 Marci Houseman, At-large Zach Robinson, At-large Cyndi Sharkey, At-large Tuesday, September 8, 2020 5:15 PM Online Meeting 5:15 Council Meeting Chair Robinson welcomed those in attendance. Chair Robinson read a statement regarding the continuation of virtual City Council meetings without an anchor location. Council Member Sharkey participated in the meeting by phone. Roll Call Present: 7 - Council Member Alison Stroud Council Member Kristin Coleman-Nicholl Council Member Zach Robinson Council Member Monica Zoltanski Council Member Marci Houseman Council Member Cyndi Sharkey Council Member Brooke Christensen Council Staff Present: Mike Applegarth, Executive Director Dustin Fratto, Assistant Director Christine Edwards, Council Clerk Liz Theriault, Communications Analyst Administration: Mayor Bradburn, Matt Huish, CAO Bob Thompson, City Attorney, Mike Gladbach, Public Works Director Brian Kelley, Finance Director Nick Duerksen, Economic Development Director Britany Ward, Traffic Engineer Sandy City, Utah Page 1 Printed on 9/16/2020 City Council Meeting Minutes September 8, 2020 Prayer / Pledge of Allegiance Council Member Houseman offered the prayer. Council Member Stroud led the pledge. Non-voting Items Agenda Planning Calendar Review & Council Office Director's Report Mike Applegarth, Council Office Executive Director, introduced Liz Theriault. Miss Theriault introduced herself to the Council and shared her background with them. Council Member Business Council Member Houseman invited her colleagues and the public to join the Central Wasatch Commission meeting on Friday, September 18th for a panelist discussion on Regional transportation. Council Member Zoltanski directed the public to the City Facebook page for storm related information and updates. Council Member Stroud gave an update from the recent Sandy Arts Guild meeting and spoke about upcoming events. Council Member Robinson thanked the staff in the Public Works department for their help clearing debris from the storm. Mayor's Report Mayor Bradburn thanked the Public Works crews and acknowledged their help with the aftermath of the storm.He also thanked the public for notifying the city of areas that needed debris cleared. CAO Report Matt Huish, CAO, briefed the Council regarding the city's response to the storm clean-up and he directed the public to go to the city website for helpful tips. He introduced Brian Kelley, Finance Director. Brian Kelley updated the Council on the City's COVID related expenses and explained how the finance department staff is tracking those expenses. He also shared information with the council on the refinancing of the water bonds and responded to Council questions. Sandy City, Utah Page 2 Printed on 9/16/2020 City Council Meeting Minutes September 8, 2020 Information Items 1. 20-299 Public Works Department providing the Council with a presentation on Dimple Dell Road Attachments: Presentation Britany Ward, Traffic Engineer, gave a presentation on the history of Dimple Dell Road and provided information regarding the current and proposed future infrastructure related to Dimple Dell Road. She shared information regarding the bicycle and pedestrian use, as well as traffic calming programs implemented and the accident rate history. Council questions and comments followed. 2. 20-302 Budget Discussion Week 1 Attachments: Budget Discussion Outline Council Chair Robinson introduced the item and Brian Kelley, Finance Director who discussed the schedule of budget related topics that will be presented to the Council in the upcoming weeks. This week's discussion focused on revenue and expense monitoring. Council questions and comments followed. Council unanimously agreed to take a 5 minute recess. The Council meeting reconvened at 7:10 pm. Voting Items Approval of the Consent Calendar A motion was made by Brooke Christensen, seconded by Monica Zoltanski, to approve the Consent Calendar. The motion carried by a unanimous voice vote. Consent Calendar 3. 20-300 Approval of the August 25, 2020 Minutes Attachments: August 25, 2020 Meeting Minutes Item approved. 4. 20-301 Approval of the September 1, 2020 City Council Minutes Attachments: September 1, 2020 Meeting Minutes Item approved. Sandy City, Utah Page 3 Printed on 9/16/2020 City Council Meeting Minutes September 8, 2020 Council Items 5. 20-303 Discussion and direction on Council legal services contract. A motion was made by Kris Coleman-Nicholl, seconded by Cyndi Sharkey, to direct staff to extend the Council legal contract through the fiscal year end, and to direct the staff to draft a council policy reflecting the practicality of use of the Council legal services. Public Comment on the motion: There were no public comments. Clint Juhl emailed a comment which was read into the record. Mr. Juhl suggested the funds allocated for council legal services could be used elsewhere in the city. Public Comment closed. Council comments, questions and discussion followed public comment. Council further discussed the extension date of the legal services contract, the administration, oversight, and accountability of legal services, and the time needed for the revision and review of the revised policy. There was also discussion regarding the option of a third party review of the revised policy. Mike Applegarth, Executive Director, thought an extension of the legal service contract to the calendar year end would give the staff sufficient time to develop a revised council policy regarding the use of legal services and for the Council to review and provide feedback. Mike Applegarth felt the motion as stated gave the Council staff sufficient latitude to develop a new policy for Council review. Council Member Houseman offered a friendly amendment to change the extension date to calendar year end from the fiscal year end as stated in the original motion. Council Members Nichol and Sharkey agreed to the amendment. A motion was made by Kristin Coleman-Nicholl, seconded by Cyndi Sharkey, to direct staff to extend the Council legal contract through the calendar year end, and to direct the staff to draft a revised policy that is reflective of practice. The motion carried by the following vote: Yes: 7- Alison Stroud Kristin Coleman-Nicholl Zach Robinson Monica Zoltanski Marci Houseman Cyndi Sharkey Brooke Christensen 6. 20-291 Meeting of the Redevelopment Agency of Sandy City. Attachments: 9-8-20 RDA Agenda Sandy City, Utah Page 4 Printed on 9/16/2020 City Council Meeting Minutes September 8, 2020 A motion was made by Monica Zoltanski, seconded by Marci Houseman, to adjourn the meeting of the Sandy City Council and to convene a meeting of the Redevelopment Agency of Sandy City. The motion passed by a unanimous voice vote. A motion was made by Monica Zoltanski, seconded by Marci Houseman to close the meeting for a strategy session to discuss the potential purchase of real property... The motion carried by the following vote: Yes: 7- Alison Stroud Kristin Coleman-Nicholl Zach Robinson Monica Zoltanski Marci Houseman Cyndi Sharkey Brooke Christensen 6:00 Time Certain Items and Public Hearings Citizen Comments Public Comment: Dustin Fratto provided instruction regarding participating in public comment. There were no public comments. There were no written comments. Public Comment closed. Adjournment The Council meeting adjourned at approximately 7:55 pm. Sandy City, Utah Page 5 Printed on 9/16/2020