City Council

10000 Centennial Parkway Sandy City, Utah Sandy, UT 84070 Phone: 801-568-7141 Meeting Minutes City Council Brooke Christensen, District 1 Alison Stroud, District 2 Kristin Coleman-Nicholl, District 3 Monica Zoltanski, District 4 Marci Houseman, At-large Zach Robinson, At-large Cyndi Sharkey, At-large Tuesday, October 27, 2020 5:15 PM Online Meeting 5:15 Council Meeting Council Chair Zach Robinson welcomed those in attendance. Chair Robinson read a statement regarding the continuation of virtual city council meetings without an anchor location Roll Call Present: 7- Council Member Alison Stroud Council Member Kristin Coleman-Nicholl Council Member Zach Robinson Council Member Monica Zoltanski Council Member Marci Houseman Council Member Cyndi Sharkey Council Member Brooke Christensen Sandy City, Utah Page 1 Printed on 11/11/2020 City Council Meeting Minutes October 27, 2020 Council Staff: Mike Applegarth, Executive Director Dustin Fratto, Assistant Director Liz Theriault, Communications & Policy Analyst Tracy Cowdell, Council Attorney Christine Edwards, Council Clerk Administration: Mayor Kurt Bradburn Matt Huish, CAO Evelyn Everton, Deputy Mayor Kim Bell, Deputy CAO Bob Thompson, City Attorney Jeff Robinson, Senior Civil Attorney Brian Kelley, Finance Director Scott Earl, Parks and Recreation Director James Sorenson, Community Development Director Nick Duerksen, Economic Development Director Mike Gladbach, Public Works Director Greg Severson, Police Chief Tom Ward, Public Utilities Director Ryan McConaghie, Deputy Fire Chief Brian McCuiston, Planning Director Brett Neumann, Budget Services Director Prayer / Pledge of Allegiance Mike Applegarth offered the prayer. Council Member Zoltanski led the pledge. Non-voting Items Agenda Planning Calendar Review & Council Office Director's Report Mike Applegarth, Executive Director mentioned that the budget presentation was rescheduled to next week. He reviewed upcoming agenda items with the Council. He also reminded the Council members to take the required annual employee handbook and sexual harassment training. Agenda planning will be at 10:30 am tomorrow morning. Sandy City, Utah Page 2 Printed on 11/11/2020 City Council Meeting Minutes October 27, 2020 Council Member Business Council Member Houseman expressed her appreciation to all those who have helped to make voting so easy and safe this year. She also thanked the department heads for their weekly briefs and she spoke about the Active Transportation Plan and thanked those involved with this collaborative effort. Council Member Robinson also thanked those helping at voting centers. Mayor's Report Mayor Bradburn had no report. CAO Report Matt Huish, CAO, spoke about Domestic Violence Awareness month which is recognized during the month of October. Jennifer Hamilton spoke about Domestic Awareness month and reviewed the city's outreach to make the public aware of domestic violence. She shared statistics relating to domestic violence incidents that occurred in the last year. Information Items 1. 20-375 Bulk Waste Program: Ordinance and Financing Review Attachments: Bulk Waste Presentation_Legal Bulk Waste Presentation_Finance Jeff Robinson, Senior Civil Attorney, presented on this item and gave a legal overview of the Sandy City bulk-waste ordinance. He reviewed Title 19, 13, and 9 of the Sandy City Code and provided a summary to the Council of the legal aspects related to the City's bulk-waste clean-up program. He also addressed Council Member questions and concerns related to the bulk waste program, that were brought up at prior City Council meetings and provided clarification. Council comments and questions followed. Mayor Bradburn mentioned to the Council that the city staff has proposed and presented to the Council some bulk-waste program options and is looking to the Council to provide direction to the staff. Council moved to Time Certain Items and heard Citizen Comments before continuing with the financial presentation of the bulk waste program. Sandy City, Utah Page 3 Printed on 11/11/2020 City Council Meeting Minutes October 27, 2020 Following Citizen Comments, the financial presentation on Item 1 continued. Brian Kelley provided information on the financial aspect of the bulk-waste program. His presentation included an overview of the revenue sources and costs associated with the program. He also spoke about the indirect costs of the program which is subsidized through the General Fund. Council questions and comments followed. Voting Items After 6:00 Time Certain Items and Public Hearings Citizen Comments Dustin Fratto provided instruction regarding how to participate in Citizen Comments. Mr. Sid Lanham spoke about the bulk waste program and suggested that there were many assumptions made regarding potential storm water contamination and suggested that Sandy City think about building a water treatment plant. There were no written comments. Citizen Comments closed. Special Recognition 2. 20-374 A proclamation of the Mayor and City Council declaring November 1, 2020 as "Extra Mile Day" in Sandy City. Attachments: Extra Mile Day Proclamation 2020.doc Extra Mile Day Proclamation 2020_Executed Council Member Robinson read a proclamation of the Mayor and City Council declaring November 1, 2020 "Extra Mile Day" in Sandy City acknowledging all those who are inspirational in their efforts and commitment to make their organizations, families, community, country, or world a better place. A motion was made by Zach Robinson, seconded by Kristin Coleman-Nicholl, to adopt a Proclamation of the Mayor and City Council of Sandy City declaring November 1, 2020 as "Extra Mile Day" in Sandy City, Utah. The motion carried by a unanimous voice vote. Public Hearing(s) Sandy City, Utah Page 4 Printed on 11/11/2020 City Council Meeting Minutes October 27, 2020 3. ANEX-09-20- Robidoux Road Annexation 5912(CC) (R-1-10) Zone 2411-2533 East Robidoux Road and 8252-8337 South Escalante Drive [Community #18] Attachments: Staff report and map.pdf ROBIDOUX ANNEXATION-2020-09-15.pdf ABBREVIATED DESCRIPTION OF THE ROBIDOUX ANNEXATION.pdf Robidoux Annexation Owner consents.pdf 20-37c ANNEXATION RESOLUTION- Robodoux Road PC Minutes 10.15.2020 (DRAFT) (002).pdf 20-14 Annexation Ord-Robidoux Rd Ordinance_20-14_Executed Brian McCuiston, Planning Director, presented on the Robidoux Road Annexation. The Planning Commission reviewed and forwarded a positive recommendation. Public Comment: There were no public comments. There were no ecomments. Public Comment closed. A motion was made by Kristin Coleman-Nicholl, seconded by Monica Zoltanski, to approve Ordinance 20-14 annexing territory located at approximately 2411-2533 East Robidoux Road and 8252-8337 South Escalante Drive, in Salt Lake County, comprising approximately 10.29 acres into the municipality of Sandy City; establishing zoning for the annexed property; also providing a severance and effective date for the annexation. The Planning Commission reviewed this request on October 15, 2020 and is forwarding a positive recommendation to the City Council that the Robidoux Road Annexation be approved and zoned R-1-10 based upon the following findings: 1. The area is contiguous to the Sandy City boundary (south and east sides). 2. The properties are located within an area designated in the Sandy City General Plan for incorporation. 3. The City can provide a high level of municipal services to these properties. 4. The R-1-10 is appropriate for these parcels based upon current land use and lot sizes... The motion carried by the following vote: Yes: 7- Alison Stroud Kristin Coleman-Nicholl Zach Robinson Monica Zoltanski Marci Houseman Cyndi Sharkey Brooke Christensen Sandy City, Utah Page 5 Printed on 11/11/2020 City Council Meeting Minutes October 27, 2020 4. ANEX-09-20- Sublette Circle Annexation 5913(CC) (R-1-10) Zone 8360-8391 South Sublette Circle, 2311-2356 East Sublette Place, 8432-8504 South Treasure Mountain Drive and 2330-2343 East Germania Circle [Community #18] Attachments: Staff report and map.pdf SUBLETTE CIRCLE ANNEXATION_2020-09-15.pdf ABBREVIATED SUBLETTE CIRCLE ANNEXATION DESCRIPTION Sublette Circle Annexation Owner consents.pdf 20-38c ANNEXATION RESOLUTION- Sublette Circle (BM) PC Minutes 10.15.2020 (DRAFT) (002).pdf 20-13 Annexation Ord-Sublette Cir Ordinance_20-13_Executed Brian McCuiston, Planning Director, presented on the Sublette Circle Annexation. The Planning Commission reviewed and forwarded a positive recommendation. Public Comment: There were no public comments. There were no ecomments. Public Comment closed. Council unanimously agreed to recess at 7:19 pm. Council reconvened at 7:25 pm and moved to Item 5 on the Agenda. A motion was made by Kristin Coleman-Nicholl, seconded by Marci Houseman, to approve Ordinance 20-13 annexing territory located at approximately 2311-2356 East Sublette Place, 8432-8506 South Treasure Mountain Drive and 2330-2343 East Germania Circle, in Salt Lake County, comprising approximately 8.6 acres into the municipality of Sandy City; establishing zoning for the annexed property; also providing a severance and effective date for the annexation. The Planning Commission reviewed this item on October 15, 2020 and is forwarding a positive recommendation to the City Council that the Sublette Circle Annexation be approved and zoned R-1-10 based upon the following findings: 1. The area is contiguous to the Sandy City boundary (south and west sides). 2. The properties are located within an area designated in the Sandy City General Plan for incorporation. 3. The City can provide a high level of municipal services to these properties. 4. The R-1-10 is appropriate for these parcels based upon current land use and lot sizes... The motion carried by the following vote: Sandy City, Utah Page 6 Printed on 11/11/2020 City Council Meeting Minutes October 27, 2020 Yes: 7- Alison Stroud Kristin Coleman-Nicholl Zach Robinson Monica Zoltanski Marci Houseman Cyndi Sharkey Brooke Christensen 5. 20-379 The Administrative Services Department is recommending the adoption of four resolutions as part of Fiscal Year 2021 Budget Carryover Attachments: 20-39C Equipment Management 20-40C Capital Project Carryover 20-41C Special Revenue Funds Carryover 20-42C Proprietary Funds Carryover Brian Kelley, Finance Director, presented on the Fiscal Year 2021 Budget Carryover and provided detailed financial information related to each of the four resolutions listed on this evening's agenda. He summarized the fiscal year savings and gave an overview of the general fund revenues and expenditures. He showed how the funds received from the Cares Act were reflected in the summary report. Mr. Kelley summarized how the city has planned to utilize the unspent funds and provided a detailed summary by department, of how these funds would be appropriated. Council comments and questions were addressed to Brian Kelley throughout the presentation. There was a lengthy Council discussion regarding the allocation of funds, the Cares Act funding received and the process for approving the carryover funds. The Council also discussed the timeline for approving the carryover. Public Comment: Mr. Steve VanMaren inquired about the status of the hiring freeze and the use of the savings associated with the hiring freeze. He also expressed support of funding the Central Wasatch Commission. Public Comment Closed. Council discussion on the motion. The City Attorney responded to a Council question. A motion was made by Monica Zoltanski, seconded by Alison Stroud, to continue this discussion for a future date set by the Chair, to review, consider and deliberate on the proposal... The motion carried by the following vote: Yes: 7- Brooke Christensen Alison Stroud Kristin Coleman-Nicholl Zach Robinson Monica Zoltanski Marci Houseman Cyndi Sharkey Sandy City, Utah Page 7 Printed on 11/11/2020 City Council Meeting Minutes October 27, 2020 6. 20-378 Recess of the City Council meeting and convene a meeting of the Redevelopment Agency of Sandy City Attachments: RDA Agenda Packet 10.27.2020 RD_20-04_Executed A motion was made by Zach Robinson, seconded by Kris Nicholl, to adjourn the City Council meeting and convene a meeting of the RDA. The motion carried by a unanimous voice vote. Adjournment The Council meeting adjourned at approximately 9:18 pm Sandy City, Utah Page 8 Printed on 11/11/2020