City Council Regular Meeting
Regular MeetingSanger, TX · February 21, 2023
Minutes
CITY COUNCIL 7 i
88
S
MEETING MINUTES
SANGER
FEBRUARY 21, 2023, 6: 00 PM
CITY COUNCIL REGULAR MEETING
HISTORIC CHURCH BUILDING - 403 N 7TH STREET, SANGER, TEXAS
CALL THE WORK SESSION TO ORDER AND ESTABLISH A QUORUM
Mayor Muir called the work session to order at 6: 00 p. m.
COUNCILMEMBERS PRESENT
Mayor Thomas Muir
Mayor Pro Tem, Place 2 Gary Bilyeu
Councilmember, Place 1 Marissa Barrett
Councilmember, Place 3 Dennis Dillon
Councilmember, Place 4 Allen Chick
Councilmember, Place 5 Victor Gann
COUNCILMEMBERS ABSENT
None
STAFF MEMBERS PRESENT:
City Manager John Noblitt, Assistant City Manager Alina Ciocan, City Secretary Kelly Edwards,
City Attorney Hugh Coleman, Finance Director Clayton Gray, Parks & Recreation Superintendent
Ryan Nolting, Director of Human Resources and Special Projects Jeriana Staton, Marketing and
Civic Engagement Director Donna Green, and Chief of Police Waylan Rhodes.
EXECUTIVE SESSION
Pursuant to the Open Meetings Act, Chapter 551, the City Council Will Meet in a
Closed Executive Session in Accordance with the Texas Government Code:
Section 551. 072, DELIBERATION REGARDING REAL PROPERTY
For deliberations regarding the purchase, exchange, lease, or value of real property
if deliberation in an open meeting would have a detrimental effect on the position of
the governmental body in negotiations with a third person specifically, Michael Riley, Laura
Riley, and J. Mike Riley Ranch Properties, LLC, ( collectively the " Owner").
Council convened into executive session at 6: 01 p. m.
City Council Minutes 02- 21- 2023
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RECONVENE INTO WORK SESSION
Council reconvened into work session at 7: 09 p. m.
No action taken.
OVERVIEW OF ITEMS ON THE REGULAR AGENDA
No discussion or discussion.
ADJOURN THE WORK SESSION
There being no further business, Mayor Muir adjourned the work session at 7: 10 p. m.
CALL THE REGULAR MEETING TO ORDER AND ESTABLISH A QUORUM
Mayor Muir called the regular meeting to order at 7: 10 p. m.
COUNCILMEMBERS PRESENT
Mayor Thomas Muir
Mayor Pro Tem, Place 2 Gary Bilyeu
Councilmember, Place 1 Marissa Barrett
Councilmember, Place 3 Dennis Dillon
Councilmember, Place 4 Allen Chick
Councilmember, Place 5 Victor Gann
COUNCILMEMBERS ABSENT
None
STAFF MEMBERS PRESENT:
City Manager John Noblitt, Assistant City Manager Alina Ciocan, City Secretary Kelly Edwards,
City Attorney Hugh Coleman, Finance Director Clayton Gray, Director of Development Services
Ramie Hammonds, Parks & Recreation Superintendent Ryan Nolting, Director of Human
Resources and Special Projects Jeriana Staton, Marketing and Civic Engagement Director Donna
Green, Chief of Police Waylan Rhodes, and Director of Public Works Jim Bolz,
INVOCATION AND PLEDGE
Councilmember Dillon gave the invocation, the Pledge of Allegiance was led by Councilmember
Barrett.
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CITIZENS COMMENTS
No one addressed the Council.
REPORTS
1. Construction update from DEC Engineering, DannenbaumI regarding the IH- 35 / FM
455 Expansion Project.
Rodney Prince provided an overview and update regarding the construction.
Discussion ensued regarding the completion of the project, the remaining valve and
fire hydrant pours, repair to the street cuts along FM 455, and clearing the Right-of-
way for the TxDOT project along IH- 35.
2. Presentation and overview of the City Secretary's Office.
City Secretary Edwards provided a presentation and overview of the City Secretary's
Office.
Discussion ensued regarding the volume of Public Information Act requests, the
process for an Attorney General' s records opinion, and back storage for Laserfiche.
CONSENT AGENDA
3. Consideration and possible action on the minutes from the February 3, 2023, meeting.
4. Consideration and possible action on the minutes from the February 4, 2023, meeting.
5. Consideration and possible action on the minutes from the February 6, 2023, meeting.
6. Consideration and possible action on accepting a donation in the amount of $5000. 00
from Sanger Softball Association to upgrade the new scoreboards at Porter Park.
7. Consideration and possible action on Resolution 2023- 01, Appointing Matt Fuller to the
Ray Roberts Planning Commission.
Councilmember Dillon asked for clarification on Item 7 regarding Matt serving on the
Ray Roberts Commission and the City's P& Z Commission.
Councilmember Bilyeu asked about the donation and recognition of Item 6.
Motion to approve made by Councilmember Barrett, Seconded by Councilmember
Bilyeu.
Councilmember Gann.
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ACTION ITEMS
8. Consideration and possible action on ratifying Change Request No. 1 in the amount of
5, 060. 00 with North Rock Construction for the Porter Park Softball Field Renovations.
Director Nolting provided an overview and update on the project, including the
donation in the same amount as the change order.
Motion to approve the ratification made by Councilmember Barrett, Seconded by
Councilmember Gann,
Voting Yea: Councilmember Bilyeu, Councilmember Chick, and Councilmember Dillon.
Motion passed unanimously.
9. Consideration and possible action on ratifying Change Request No. 2 in the amount of
531. 30 with North Rock Construction for the Porter Park Softball Field Renovations.
Motion to approve made by Councilmember Barrett, Seconded by Councilmember
Gann.
Voting Yea: Councilmember Bilyeu, Councilmember Chick, and Councilmember Dillon.
Motion passed unanimously.
10. Consideration and possible action on Change Order No. 9 in the amount of
334, 518. 20 with Quality Excavation, LLC for the FM 455 Project to identify all line
item overruns; and authorize the City Manager to execute said Change Order No. 9.
Director Bolz provided an overview of the item.
Discussion ensued regarding overruns, as -built drawings, and confirming that all City
utilities have been moved for the FM 455 and IH- 35 project.
Motion to approve made by Councilmember Barrett, Seconded by Councilmember
Dillon.
Voting Yea: Councilmember Bilyeu, Councilmember Chick, and Councilmember Gann.
Motion passed unanimously.
FUTURE AGENDA ITEMS
City Manager Noblitt stated that the Council would need to hold a Special meeting on May 16,
2023, to canvass the General Election.
INFORMATIONAL ITEMS
11. Atmos Rider GCR - Rate Filing Docket No 10170 - January 25, 2023
12. Atmos Industrial Sales tariff sheet Schedule I - January 20, 2023
City Council Minutes 02- 21- 2023
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EXECUTIVE SESSION
Pursuant to the Open Meetings Act, Chapter 551, the City Council Will Meet in a
Closed Executive Session in Accordance with the Texas Government Code:
For deliberations regarding the purchase, exchange, lease, or value of real property
if deliberation in an open meeting would have a detrimental effect on the position of
the governmental body in negotiations with a third person specifically, Michael Riley, Laura
Riley, and J. Mike Riley Ranch Properties, LLC, ( collectively the " Owner").
Council did not convene into executive session.
RECONVENE INTO REGULAR SESSION
There being no further business, Mayor Muir adjourned the meeting at 8: 10 p. m.
Thomas E. Muir, Mayor
Kelly dwar City Secretary 0
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ifI
City Council Minutes 02- 21- 2023
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Agenda
CITY COUNCIL
MEETING AGENDA
FEBRUARY 21, 2023, 6:00 PM
CITY COUNCIL REGULAR MEETING
HISTORIC CHURCH BUILDING - 403 N 7TH STREET, SANGER, TEXAS
CALL THE WORK SESSION TO ORDER AND ESTABLISH A QUORUM
EXECUTIVE SESSION
Pursuant to the Open Meetings Act, Chapter 551, the City Council Will Meet in a
Closed Executive Session in Accordance with the Texas Government Code:
Section 551.072. DELIBERATION REGARDING REAL PROPERTY
For deliberations regarding the purchase, exchange, lease, or value of real property
if deliberation in an open meeting would have a detrimental effect on the position of
the governmental body in negotiations with a third person specifically, Michael Riley, Laura
Riley, and J. Mike Riley Ranch Properties, LLC, (collectively the "Owner").
RECONVENE INTO WORK SESSION
Reconvene into Work Session. If any action is necessary, action taken will be taken in regular
session.
OVERVIEW OF ITEMS ON THE REGULAR AGENDA
ADJOURN THE WORK SESSION
The Regular Meeting will begin following the Work Session
but not earlier than 7:00 p.m.
CALL THE REGULAR MEETING TO ORDER AND ESTABLISH A QUORUM
INVOCATION AND PLEDGE
CITIZENS COMMENTS
This is an opportunity for citizens to address the Council on any matter. Comments related to
public hearings will be heard when the specific hearing begins. Citizens are allowed 3 minutes
to speak. Each speaker must complete the Speaker’s Form and include the topic(s) to be
presented. Citizens who wish to address the Council with regard to matters on the agenda will
be received at the time the item is considered. The Council is not allowed to converse,
deliberate or take action on any matter presented during citizen input.
REPORTS
Staff Reports are for discussion only. No action may be taken on items listed under this portion
of the agenda.
1. Construction update from DEC Engineering, Dannenbaum, regarding the IH-35 / FM
455 Expansion Project
2. Presentation and overview of the City Secretary's Office.
CONSENT AGENDA
All items on the Consent Agenda will be acted upon by one vote without being discussed
separately unless requested by a Councilmember to remove the item(s) for additional
discussion. Any items removed from the Consent Agenda will be taken up for individual
consideration.
3. Consideration and possible action on the minutes from the February 3, 2023, meeting.
4. Consideration and possible action on the minutes from the February 4, 2023, meeting.
5. Consideration and possible action on the minutes from the February 6, 2023, meeting.
6. Consideration and possible action on accepting a donation in the amount of $5000.00
from Sanger Softball Association to upgrade the new scoreboards at Porter Park.
7. Consideration and possible action on Resolution 2023-01, Appointing Matt Fuller to the
Ray Roberts Planning Commission.
ACTION ITEMS
8. Consideration and possible action on ratifying Change Request No. 1 in the amount of
$5,060.00 with North Rock Construction for the Porter Park Softball Field Renovations.
9. Consideration and possible action on ratifying Change Request No. 2 in the amount of
$531.30 with North Rock Construction for the Porter Park Softball Field Renovations.
10. Consideration and possible action on Change Order No. 9 in the amount of
$334,518.20 with Quality Excavation, LLC for the FM 455 Project to identify all line
item overruns; and, authorize the City Manager to execute said Change Order No. 9.
FUTURE AGENDA ITEMS
The purpose of this item is to allow the Mayor and Councilmembers to bring forward items they
wish to discuss at a future meeting, A Councilmember may inquire about a subject for which
notice has not been given. A statement of specific factual information or the recitation of
existing policy may be given. Any deliberation shall be limited to a proposal to place the subject
on an agenda for a subsequent meeting. Items may be placed on a future meeting agenda with
a consensus of the Council or at the call of the Mayor.
INFORMATIONAL ITEMS
Information Items are for informational purposes only. No action may be taken on items listed
under this portion of the agenda.
11. Atmos Rider GCR - Rate Filing Docket No 10170 - January 25, 2023
12. Atmos Industrial Sales tariff sheet Schedule I - January 20, 2023
EXECUTIVE SESSION
Pursuant to the Open Meetings Act, Chapter 551, the City Council Will Meet in a
Closed Executive Session in Accordance with the Texas Government Code:
Section 551.072. DELIBERATION REGARDING REAL PROPERTY
For deliberations regarding the purchase, exchange, lease, or value of real property
if deliberation in an open meeting would have a detrimental effect on the position of
the governmental body in negotiations with a third person specifically, Michael Riley, Laura
Riley, and J. Mike Riley Ranch Properties, LLC, (collectively the "Owner").
RECONVENE INTO REGULAR SESSION
Reconvene into Regular Session and take any action deemed necessary as a result of Executive
Session.
ADJOURN
NOTE: The City Council reserves the right to adjourn into Executive Session as authorized by
Texas Government Code, Section 551.001, et seq. (The Texas Open Meetings Act) on any item
on its open meeting agenda in accordance with the Texas Open Meetings Act, including,
without limitation Sections 551.071-551.087 of the Texas Open Meetings Act.
CERTIFICATION
I certify that a copy of this meeting notice was posted on the bulletin board at City Hall that is
readily accessible to the general public at all times and was posted on the City of Sanger
website on February 15, 2023, at 4:00 PM.
/s/Kelly Edwards
Kelly Edwards, City Secretary
The Historical Church is wheelchair accessible. Request for additional accommodations or sign
interpretation or other special assistance for disabled attendees must be requested 48 hours
prior to the meeting by contacting the City Secretary’s Office at 940.458.7930.
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