City Council Regular Meeting
Regular MeetingSanger, TX · May 15, 2023
Minutes
CITY COUNCIL 01. '
88
MEETING MINUTES
SANGER
MAY 15, 2023, 7: 00 PM
CITY COUNCIL REGULAR MEETING
HISTORIC CHURCH BUILDING - 403 N 7TH STREET, SANGER, TEXAS
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Mayor Muir called the regular meeting to order at 7: 00 p. m.
COUNCILMEMBERS PRESENT
Mayor Thomas Muir
Mayor Pro Tem, Place 2 Gary Bilyeu
Councilmember, Place 1 Marissa Barrett
Councilmember, Place 3 Dennis Dillon
Councilmember, Place 4 Allen Chick
Councilmember, Place 5 Victor Gann
COUNCILMEMBERS ABSENT
None
STAFF MEMBERS PRESENT:
City Manager John Noblitt, City Secretary Kelly Edwards, City Attorney Hugh Coleman, Finance
Director Clayton Gray, Director of Development Services Ramie Hammonds, Director of Human
Resources and Special Projects Jeriana Staton, Marketing and Civic Engagement Director Donna
Green, and Director of Public Works Jim Bolz,
INVOCATION AND PLEDGE
Councilmember Dillon gave the Invocation. The Pledge of Allegiance was led by Councilmember
Barrett.
CITIZENS COMMENTS
Sherry Knighten, 2311 Autumn Breeze, commented on plans for the Senior Citizen building and
repairs that may be necessary.
City Council Minutes 05- 15- 2023
Page 1 of 5
SPECIAL PRESENTATIONS AND ANNOUNCEMENTS
1. Honoring Mike Prater for his 25 years of service with the City of Sanger.
Mayor Muir stated Mr. Prater was not in attendance this evening.
2. Honoring Jonathan Perkins for his 20 years of service with the City of Sanger.
Mayor Muir read the proclamation honoring Jonathan Perkins for his years of service to
the community.
REPORTS
3. Update on the City's brush program.
Director Bolz provided an overview and update regarding the brush program, providing
the number of collections and budgeted costs.
Discussion ensued about the program, the number of requests for pick-up called in by
residents versus the number of requests placed by staff.
4. Update on the rewrite of the Subdivision, Zoning, and Sign Codes to be presented by
Antero Group.
Director Hammonds introduced Michael Schmitz.
Mr. Schmitz provided a presentation and overview of the group's progress regarding
the rewrite.
Discussion ensued regarding attorney review, stakeholder's meeting, and advisory
committee.
CONSENT AGENDA
5. Consideration and possible action on the minutes from the May 1, 2023, meeting.
6. Consideration and possible action on Ordinance No. 05- 09- 23, amending the budget
for the 2022- 2023 fiscal year and authorizing amended expenditures as provided;
providing for the repeal of all ordinances in conflict, providing a cumulative clause;
providing for a severability clause; and providing a savings clauses an establishing an
effective date.
7. Consideration and possible action on a Master Agreement and Individual Project Order
with Kimley Horn for the update to the Roadway Impact Fee Study, and authorize the
City Manager to execute the agreements.
City Council Minutes 05- 15- 2023
Page 2 of 5
8. Consideration and possible action on authorizing staff to extend the contract for brush
collection and disposal with Republic Services.
Motion to approve made by Councilmember Dillon, Seconded by Councilmember Gann.
Voting Yea: Councilmember Barrett, Councilmember Bilyeu, and Councilmember Chick.
Motion passed unanimously.
ACTION ITEMS
9. Consideration and possible action on Resolution No. 2023- 08, authorizing publication of
notice of intention to issue Certificates of Obligation, Series 2023B and Taxable Series
2023C and authorizing certain other matters relating thereto.
Director Gray provided an overview of the item.
Ted Christensen, Government Capital Securities Corporation, provided an overview of
the process, the par amounts, allowing for flexibility, and the yield and taxable bonds.
Motion to approve made by Councilmember Dillon, Seconded by Councilmember Gann.
Voting Yea: Councilmember Barrett, Councilmember Bilyeu, and Councilmember Chick,
Voting Nay: none
Motion passed unanimously.
10. Consideration and possible action on Resolution No. 2023- 09, declaring the City of
Sanger's official intent to reimburse itself from proceeds of Certificates of Obligation to
be issued for expenditures in the total amount of $17, 000, 000 to purchase real
property.
Director Gray provided an overview of the item.
Motion to approve made by Councilmember Barrett, Seconded by Councilmember
Dillon.
Voting Yea: Councilmember Bilyeu, Councilmember Chick, and Councilmember Gann.
Voting Nay: none
Motion passed unanimously.
11. Consideration and possible action to award RFP- 2023- 03 to First Choice Christmas
Lights LLC DBA First Choice Lights and authorize the City Manager to execute the
agreement.
Director Green provided an overview of the item recommending the option to lease.
Discussion ensued regarding the plans for additional decorations in downtown.
Motion to approve made by Councilmember Barrett, Seconded by Councilmember
Dillon.
Voting Yea: Councilmember Bilyeu, Councilmember Chick, and Councilmember Gann.
Motion passed unanimously.
City Council Minutes 0545-2023
Page 3 of 5
12. Consideration and possible action on authorizing staff to issue a Request for Proposal
RFP- 2023- 06) for Insurance broker services.
Director Staton provided an overview of the item.
Discussion ensued regarding the amount budgeted for the administration of services.
Motion to approve made by Councilmember Barrett, Seconded by Councilmember
Gann.
Voting Yea: Councilmember Bilyeu, Councilmember Chick, and Councilmember Dillon.
Motion passed unanimously.
13. Consideration and possible action on Resolution No. 2023- 06 to adopt guidelines for
Public Improvement Districts ( PIDs).
City Manager Nobiltt provided an overview of the item stating the PID committee had
accepted the guidelines.
Discussion ensued regarding staff utilizing the guidelines as a tool to begin
negotiations.
Motion to approve made by Councilmember Bilyeu, Seconded by Councilmember
Barrett.
Voting Yea: Councilmember Chick, Councilmember Dillon, and Councilmember Gann.
Motion passed unanimously.
FUTURE AGENDA ITEMS
Councilmember Gann would like to learn if there are any exceptions for public events regarding
Chapter 8, Consumption of Alcoholic Beverages on Public Property.
Councilmember Dillon would like staff to provide a list of projects and any impacts from the
recent property purchase.
Councilmember Dillon would like staff to provide an update regarding the budgeted street
rehabilitation projects.
Councilmember Dillon would like staff to provide an update regarding the MaloufF Planned
Development project.
INFORMATIONAL ITEMS
14. Atmos - Rider GCR - Rate Filing under Docket No. 10170 - April 26, 203
15. Financial Statement February 2023
16. Disbursements Report March and April 2023
City Council Minutes 05- 15- 2023
Page4of5
There being no further business, Mayor Muir adjourned the meeting at 8: 02 p. m.
Thomas E. Muir, Mayor
IEdw es,
Kelly City Secretary `'`0 S UV' r} City
Council Minutes 05-
15- 2023 Page5of5
Agenda
CITY COUNCIL
MEETING AGENDA
MAY 15, 2023, 7:00 PM
CITY COUNCIL REGULAR MEETING
HISTORIC CHURCH BUILDING - 403 N 7TH STREET, SANGER, TEXAS
CALL THE REGULAR MEETING TO ORDER AND ESTABLISH A QUORUM
INVOCATION AND PLEDGE
CITIZENS COMMENTS
This is an opportunity for citizens to address the Council on any matter. Comments related to
public hearings will be heard when the specific hearing begins. Citizens are allowed 3 minutes
to speak. Each speaker must complete the Speaker’s Form and include the topic(s) to be
presented. Citizens who wish to address the Council with regard to matters on the agenda will
be received at the time the item is considered. The Council is not allowed to converse,
deliberate or take action on any matter presented during citizen input.
SPECIAL PRESENTATIONS AND ANNOUNCEMENTS
Mayoral proclamations, presentations of awards and certificates, and other acknowledgments of
significant accomplishments or service to the community.
1. Honoring Mike Prater for his 25 years of service with the City of Sanger.
2. Honoring Jonathan Perkins for his 20 years of service with the City of Sanger.
REPORTS
Staff Reports are for discussion only. No action may be taken on items listed under this portion
of the agenda.
3. Update on the City's brush program.
4. Update on the rewrite of the Subdivision, Zoning, and Sign Codes to be presented by
Antero Group.
CONSENT AGENDA
All items on the Consent Agenda will be acted upon by one vote without being discussed
separately unless requested by a Councilmember to remove the item(s) for additional
discussion. Any items removed from the Consent Agenda will be taken up for individual
consideration.
5. Consideration and possible action on the minutes from the May 1, 2023, meeting.
6. Consideration and possible action on Ordinance No. 05-09-23, amending the budget
for the 2022-2023 fiscal year and authorizing amended expenditures as provided;
providing for the repeal of all ordinances in conflict; providing a cumulative clause;
providing for a severability clause; and providing a savings clause; an establishing an
effective date.
7. Consideration and possible action on a Master Agreement and Individual Project Order
with Kimley Horn for the update to the Roadway Impact Fee Study, and authorize the
City Manager to execute the agreements.
8. Consideration and possible action on authorizing staff to extend the contract for brush
collection and disposal with Republic Services.
ACTION ITEMS
9. Consideration and possible action on Resolution No. 2023-08, authorizing publication of
notice of intention to issue Certificates of Obligation, Series 2023B and Taxable Series
2023C and authorizing certain other matters relating thereto
10. Consideration and possible action on Resolution No. 2023-09, declaring the City of
Sanger’s official intent to reimburse itself from proceeds of Certificates of Obligation to
be issued for expenditures in the total amount of $17,000,000 to purchase real
property.
11. Consideration and possible action to award RFP-2023-03 to First Choice Christmas
Lights LLC DBA First Choice Lights and authorize the City Manager to execute the
agreement.
12. Consideration and possible action on authorizing staff to issue a Request for Proposal
(RFP-2023-06) for Insurance broker services.
13. Consideration and possible action on Resolution No. 2023-06 to adopt guidelines for
Public Improvement Districts (PIDs).
FUTURE AGENDA ITEMS
The purpose of this item is to allow the Mayor and Councilmembers to bring forward items they
wish to discuss at a future meeting, A Councilmember may inquire about a subject for which
notice has not been given. A statement of specific factual information or the recitation of
existing policy may be given. Any deliberation shall be limited to a proposal to place the subject
on an agenda for a subsequent meeting. Items may be placed on a future meeting agenda with
a consensus of the Council or at the call of the Mayor.
INFORMATIONAL ITEMS
Information Items are for informational purposes only. No action may be taken on items listed
under this portion of the agenda.
14. Atmos - Rider GCR - Rate Filing under Docket No. 10170 - April 26, 203
15. Financial Statement February 2023
16. Disbursements Report March and April 2023
ADJOURN
NOTE: The City Council reserves the right to adjourn into Executive Session as authorized by
Texas Government Code, Section 551.001, et seq. (The Texas Open Meetings Act) on any item
on its open meeting agenda in accordance with the Texas Open Meetings Act, including,
without limitation Sections 551.071-551.087 of the Texas Open Meetings Act.
CERTIFICATION
I certify that a copy of this meeting notice was posted on the bulletin board at City Hall that is
readily accessible to the general public at all times and was posted on the City of Sanger
website on May 11, 2023, at 10:00 AM.
/s/Kelly Edwards
Kelly Edwards, City Secretary
The Historical Church is wheelchair accessible. Request for additional accommodations or sign
interpretation or other special assistance for disabled attendees must be requested 48 hours
prior to the meeting by contacting the City Secretary’s Office at 940.458.7930.
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