City Council Regular Meeting

Name: City Council Regular Meeting — Sanger, TX
Start: 2023-07-03T18:00:00
End: 2023-07-03T20:00:00
Location: Sanger, TX

Regular Meeting

Sanger, TX · July 3, 2023

Agenda Packet Minutes

Minutes

CITY COUNCIL MEETING MINUTES SANGER DULY 03, 2023, 6: 00 PM CITY COUNCIL REGULAR MEETING HISTORIC CHURCH BUILDING - 403 N 7TH STREET, SANGER, TEXAS CALL THE WORK SESSION TO ORDER AND ESTABLISH A QUORUM Mayor Muir called the work session to order at 6: 00 p. m. COUNCILMEMBERS PRESENT Mayor Thomas Muir Mayor Pro Tem, Place 2 Gary Bilyeu Councilmember, Place 1 Marissa Barrett Councilmember, Place 3 Dennis Dillon Councilmember, Place 4 Allen Chick COUNCILMEMBERS ABSENT Councilmember, Place 5 Victor Gann STAFF MEMBERS PRESENT: City Manager John Noblitt, Assistant City Manager Alina Ciocan, City Secretary Kelly Edwards, City Attorney Hugh Coleman, Finance Director Clayton Gray, Director J % Development Services Ramie Hammonds, Parks & Recreation Superintendent Ryan Nolting, Municipal Court Administrator Christy Dyer, Assistant Fire Chief Casey Welborn, Interim Electric Director Ronnie Grace, Director of Public Works Jim Bolz, Library Director Laura Klenke, and Police Lieutenant Justin Lewis. DISCUSSION ITEMS 1. Presentation and discussion regarding the City of Sanger's 2023- 2024 Annual Budget. Director Gray provided a presentation and overview of the proposed budget for the General Revenues Fund and General Fund Expenditures. Discussion ensued regarding the timeline and organization of the budget, public hearing meeting dates, Truth and Taxation language, legislative action regarding property taxes, grants to increase the number of Fire personnel, and future debt. City Council Minutes 07- 03- 2023 Page 1 of 6 OVERVIEW OF ITEMS ON THE REGULAR AGENDA No discussion. ADJOURN THE WORK SESSION There being no further business, Mayor Muir adjourned the work session at 6: 57 p. m. CALL THE REGULAR MEETING TO ORDER AND ESTABLISH A QUORUM Mayor Muir called the regular meeting to order at 7: 06 p. m. COUNCILMEMBERS PRESENT Mayor Thomas Muir Mayor Pro Tem, Place 2 Gary Bilyeu Councilmember, Place 1 Marissa Barrett Councilmember, Place 3 Dennis Dillon Councilmember, Place 4 Allen Chick COUNCILMEMBERS ABSENT Councilmember, Place 5 Victor Gann STAFF MEMBERS PRESENT: City Manager John Noblitt, Assistant City Manager Alina Ciocan, City Secretary Kelly Edwards, City Attorney Hugh Coleman, Finance Director Clayton Gray, Director of Development Services Ramie Hammonds, Parks & Recreation Superintendent Ryan Nolting, Assistant Fire Chief Casey Welborn, Interim Electric Director Ronnie Grace, Director of Public Works Jim Bolz, and Police Lieutenant Justin Lewis. INVOCATION AND PLEDGE Councilmember Bilyeu gave the Invocation. The Pledge of Al egiance was led by Councilmember Chick. CITIZENS COMMENTS No one addressed the Council. City Council Minutes 07- 03- 2023 Page 2 of 6 REPORTS 2. Construction update from DEC Engineering ( Dannenbaum) regarding the IH- 35 / FM 455 Expansion Project, Rodney Prince stated that all the utilities had been moved for the project, that TxDOT Webber) has not shared any construction timeline details with DEC, and that they are collecting all the necessary documents to submit to TxDOT for reimbursement. 3. Report on the street rehabilitation program. Director Bolz provided a presentation and overview of the program providing a schedule of streets to be repaired through Fiscal Year 2028. Discussion ensued regarding combining projects to control mobilization costs and a proposed Street Utility Maintenance Program ( SUMP) for future repairs. CONSENT AGENDA 4. Consideration and possible action on the minutes from the June 20, 2023, meeting. 5. Consideration and possible action on Ordinance No. 07- 12- 23, amending the budget for the 2022- 2023 fiscal year and authorizing amended expenditures as provided; providing for the repeal of all ordinances in conflict; providing a cumulative clause; providing for a severability clause; and providing a savings clause; an establishing an effective date. 6. Consideration and possible action on a contract with Antero Group to conduct the housing study and authorize the City Manager to execute said contract. 7. Consideration and possible action on a Standard Utility Agreement with TXDOT for the relocation of Electric utilities for the I-35 Expansion project, including the reimbursing expenses spent and authorizing the City Manager to execute the agreement and all necessary documents. Motion to approve made by Councilmember Barrett, Seconded by Councilmember Dillon. Voting Yea: Councilmember Bilyeu and Councilmember Chick. Motion passed unanimously. ACTION ITEMS 8. Consideration and possible action on Resolution 2023- 10, Appointing and Reappointing members to the 4A Industrial Development Corporation; 4B Development Corporation; Board of Adjustment; Library Boards and the Planning and Zoning Commission. City Council Minutes 07- 03- 2023 Page 3 of 6 Mayor Muir provided an overview of the item. Discussion ensued regarding the number of applications received. Motion to approve made by Councilmember Barrett, Seconded by Councilmember Dillon. Voting Yea: Councilmember Bilyeu and Councilmember Chick. Motion passed unanimously. 9. Consideration and possible action on Change Order No. 1 in the amount of $31, 574. 00 with Spartan for Ladder Truck and authorize the City Manager to execute said Change Order No. 1. Assistant Fire Chief Welborn provided an overview of the item. Discussion ensued regarding the change order customizing the truck for the City's needs. Motion to approve made by Councilmember Bilyeu, Seconded by Councilmember Chick. Voting Yea: Councilmember Barrett and Councilmember Dillon. Motion passed unanimously. 10. Consideration and possible action on a contract with Reynolds Asphalt & Construction Co. to perform pavement resurfacing services in an amount not to exceed 466, 788. 00, and authorize the Mayor or City Manager to execute said contract. Director Bolz provided an overview of the item. Motion to approve made by Councilmember Dillon, Seconded by Councilmember Bilyeu. Voting Yea: Councilmember Barrett and Councilmember Chick. Motion passed unanimously. 11. Consideration and possible action on the purchase and installation of backup generators at critical facilities in the amount of $717, 351. 00 from Clifford Power Systems. Director Bolz provided an overview of the item. Discussion ensued regarding the natural gas and diesel selections being based on the location and that the cost is the total cost, including the labor for installation. Motion to approve made by Councilmember Chick, Seconded by Councilmember Dillon. Voting Yea: Councilmember Barrett and Councilmember Bilyeu. Motion passed unanimously. City Council Minutes 07- 03- 2023 Page 4 of 6 12. Consideration and possible action to reject the bid response for broadband expansion RFP- 2023- 04). Assistant City Manager Ciocan provided an overview of the item. Discussion ensued regarding the reallocation of the ARP funds for other qualifying projects. Motion to reject the bid made by Councilmember Bilyeu, Seconded by Councilmember Barrett. Voting Yea: Councilmember Chick and Councilmember Dillon. Motion passed unanimously. FUTURE AGENDA ITEMS Councilmember Chick requested a future discussion regarding staffing levels and turnover. Councilmember Bilyeu requested an update on the City's electrical needs and long- term capital expenditures. Councilmember Dillon requested a list of capital projects and development projects that have been approved and the status of those projects. INFORMATIONAL ITEMS 13. Disbursements Report May 2023 14. Financial Statements March 2023 and April 2023 EXECUTIVE SESSION Pursuant to the Open Meetings Act, Chapter 551, the City Council Will Meet in a Closed Executive Session in Accordance with the Texas Government Code: Section 551. 071. CONSULTATION WITH ATTORNEY For deliberations regarding legal ( A) pending or contemplated litigation; or ( B) a settlement offer; or ( 2) on a matter in which the duty of the attorney to the governmental body under the Texas Disciplinary Rules of Professional Conduct of the State Bar of Texas clearly conflicts with this chapter. Municipal Utility District No. 12 ( MUD 12) Council convened into executive session at 8: 28 p. m. City Council Minutes 07- 03- 2023 Page 5 of 6 RECONVENE INTO REGULAR Council reconvened into open session at 9: 40 p. m. Motion made by Councilmember Bilyeu, Seconded by Councilmember Chick, authorizing the City Manager and City Attorney to take any necessary action as discussed in Executive Session, Voting Yea: Councilmember Barrett and Councilmember Dillon. Motion passed unanimously. ADJOURN There being no further business, Mayor Muir adjourned the meeting at 9: 40 p. m. Thomas E. Muir, Mayor Kelly Edwdr s, City Secretary 1rrrTEX \ City Council Minutes 07- 03- 2023 Page 6 of 6

Agenda

CITY COUNCIL MEETING AGENDA JULY 03, 2023, 6:00 PM CITY COUNCIL REGULAR MEETING HISTORIC CHURCH BUILDING - 403 N 7TH STREET, SANGER, TEXAS CALL THE WORK SESSION TO ORDER AND ESTABLISH A QUORUM DISCUSSION ITEMS 1. Presentation and discussion regarding the City of Sanger's 2023-2024 Annual Budget. OVERVIEW OF ITEMS ON THE REGULAR AGENDA ADJOURN THE WORK SESSION The Regular Meeting will begin following the Work Session but not earlier than 7:00 p.m. CALL THE REGULAR MEETING TO ORDER AND ESTABLISH A QUORUM INVOCATION AND PLEDGE CITIZENS COMMENTS This is an opportunity for citizens to address the Council on any matter. Comments related to public hearings will be heard when the specific hearing begins. Citizens are allowed 3 minutes to speak. Each speaker must complete the Speaker’s Form and include the topic(s) to be presented. Citizens who wish to address the Council with regard to matters on the agenda will be received at the time the item is considered. The Council is not allowed to converse, deliberate or take action on any matter presented during citizen input. REPORTS Staff Reports are for discussion only. No action may be taken on items listed under this portion of the agenda. 2. Construction update from DEC Engineering (Dannenbaum) regarding the IH-35 / FM 455 Expansion Project. 3. Report on street rehabilitation program. CONSENT AGENDA All items on the Consent Agenda will be acted upon by one vote without being discussed separately unless requested by a Councilmember to remove the item(s) for additional discussion. Any items removed from the Consent Agenda will be taken up for individual consideration. 4. Consideration and possible action on the minutes from the June 20, 2023, meeting. 5. Consideration and possible action on Ordinance No. 07-12-23, amending the budget for the 2022-2023 fiscal year and authorizing amended expenditures as provided; providing for the repeal of all ordinances in conflict; providing a cumulative clause; providing for a severability clause; and providing a savings clause; an establishing an effective date. 6. Consideration and possible action on a contract with Antero Group to conduct the housing study and authorize the City Manager to execute said contract. 7. Consideration and possible action on a Standard Utility Agreement with TXDOT for the relocation of Electric utilities for the I-35 Expansion project, including the reimbursing expenses spent and authorizing the City Manager to execute the agreement and all necessary documents. ACTION ITEMS 8. Consideration and possible action on Resolution 2023-10, Appointing and Reappointing members to the 4A Industrial Development Corporation; 4B Development Corporation; Board of Adjustment; Library Board; and the Planning and Zoning Commission. 9. Consideration and possible action on Change Order No. 1 in the amount of $31,574.00 with Spartan for Ladder Truck and authorize the City Manager to execute said Change Order No. 1. 10. Consideration and possible action on a contract with Reynolds Asphalt & Construction Co. to perform pavement resurfacing services in an amount not to exceed $466,788.00, and authorize the Mayor or City Manager to execute said contract. 11. Consideration and possible action on the purchase and installation of backup generators at critical facilities in the amount of $717,351.00 from Clifford Power Systems. 12. Consideration and possible action to reject the bid response for broadband expansion (RFP-2023-04). FUTURE AGENDA ITEMS The purpose of this item is to allow the Mayor and Councilmembers to bring forward items they wish to discuss at a future meeting, A Councilmember may inquire about a subject for which notice has not been given. A statement of specific factual information or the recitation of existing policy may be given. Any deliberation shall be limited to a proposal to place the subject on an agenda for a subsequent meeting. Items may be placed on a future meeting agenda with a consensus of the Council or at the call of the Mayor. INFORMATIONAL ITEMS Information Items are for informational purposes only. No action may be taken on items listed under this portion of the agenda. 13. Disbursements Report May 2023 14. Financial Statements March 2023 and April 2023 EXECUTIVE SESSION Pursuant to the Open Meetings Act, Chapter 551, the City Council Will Meet in a Closed Executive Session in Accordance with the Texas Government Code: Section 551.071. CONSULTATION WITH ATTORNEY For deliberations regarding legal (A) pending or contemplated litigation; or (B) a settlement offer; or (2) on a matter in which the duty of the attorney to the governmental body under the Texas Disciplinary Rules of Professional Conduct of the State Bar of Texas clearly conflicts with this chapter. - Municipal Utility District No. 12 (MUD 12) RECONVENE INTO REGULAR SESSION Reconvene into Regular Session and take any action deemed necessary as a result of Executive Session. ADJOURN NOTE: The City Council reserves the right to adjourn into Executive Session as authorized by Texas Government Code, Section 551.001, et seq. (The Texas Open Meetings Act) on any item on its open meeting agenda in accordance with the Texas Open Meetings Act, including, without limitation Sections 551.071-551.087 of the Texas Open Meetings Act. CERTIFICATION I certify that a copy of this meeting notice was posted on the bulletin board at City Hall that is readily accessible to the general public at all times and was posted on the City of Sanger website on June 28, 2023, at 3:00 PM. /s/Kelly Edwards Kelly Edwards, City Secretary The Historical Church is wheelchair accessible. Request for additional accommodations or sign interpretation or other special assistance for disabled attendees must be requested 48 hours prior to the meeting by contacting the City Secretary’s Office at 940.458.7930.

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