City Council Regular Meeting

Name: City Council Regular Meeting — Sanger, TX
Start: 2024-02-20T18:00:00
End: 2024-02-20T20:00:00
Location: Sanger, TX

Regular Meeting

Sanger, TX · February 20, 2024

Agenda Packet Minutes

Minutes

CITY COUNCIL 88 MEETING MINUTES SANGER FEBRUARY 20, 2024, 6: 00 PM CITY COUNCIL REGULAR MEETING HISTORIC CHURCH BUILDING - 403 N 7TH STREET, SANGER, TEXAS CALL THE WORK SESSION TO ORDER AND ESTABLISH A QUORUM Mayor Muir called the work session to order at 6 01 p m COUNCILMEMBERS PRESENT Mayor Thomas Muir Mayor Pro Tern, Place 2 Gary Bilyeu Councilmember, Place 1 Marissa Barrett Councilmember, Place 3 Dennis Dillon Councilmember, Place 4 Allen Chick Councilmember, Place 5 Victor Gann COUNCILMEMBERS ABSENT None STAFF MEMBERS PRESENT: City Manager John Noblitt, Assistant City Manager Alina Ciocan, City Secretary Kelly Edwards, Finance Director Clayton Gray, Parks & Recreation Director Ryan Nolting, Director of Human Resources and Special Projects Jeriana Staton, Director of Economic Development Shani Bradshaw, Fire Chief David Pennington, Assistant Fire Chief Casey Welborn, and Police Lieutenant Justin Lewis DISCUSSION ITEMS 1 Presentation and overview of the Annual Financial Report and related audit by BrooksWatson & Co for the fiscal year ending September 30, 2023 Director Gray introduced John Watson, who provided a presentation and overview of the audit Discussion ensued regarding pension liability, TMRS contributions, percentage of COLA for retirees, bond fund expenditures, deposits from Developers, audit adjustments, internal control measures, and policy recommendations City Council Minutes 02- 20- 2024 Page 1 of 5 2 Discussion on a contract with Half Associates, Inc for the conceptual design of the proposed Porter Sports Park Phase II in an amount not to exceed $ 80, 500 Director Bradshaw provided an overview of the item, including the scope of services and funding the 4B Development Board will provide Discussion ensued regarding the timeframe for meeting with citizens and stakeholders, the length of the project, connecting both sides of Porter Park, and the existing park acreage OVERVIEW OF ITEMS ON THE REGULAR AGENDA No additional discussion ADJOURN THE WORK SESSION There being no further business, Mayor Muir adjourned the work session at 6 50 p m CALL THE REGULAR MEETING TO ORDER AND ESTABLISH A QUORUM Mayor Muir called the regular meeting to order at 7 00 p m COUNCILMEMBERS PRESENT Mayor Thomas Muir Mayor Pro Tem, Place 2 Gary Bilyeu Councilmember, Place 1 Marissa Barrett Councilmember, Place 3 Dennis Dillon Councilmember, Place 4 Allen Chick Councilmember, Place 5 Victor Gann COUNCILMEMBERS ABSENT None STAFF MEMBERS PRESENT: City Manager John Noblitt, Assistant City Manager Alina Ciocan, City Secretary Kelly Edwards, Finance Director Clayton Gray, Controller Danielle Stanford, Parks & Recreation Director Ryan Nolting, Director of Human Resources and Special Projects Jeriana Staton, Director of Economic Development Shani Bradshaw, Director of Public Works Jim Bolz, Fire Chief David Pennington, Assistant Fire Chief Casey Welborn, and Police Lieutenant Justin Lewis, and Municipal Court City Council Minutes 02- 20- 2024 Page 2 of 5 Administrator Christy Dyer INVOCATION AND PLEDGE Councilmember Dillon gave the Invocation The Pledge of Allegiance was led by Councilmember Gann CITIZENS COMMENTS No one addressed the Council REPORTS 3 Presentation of Fire Services, including but not limited to an overview of the operations, staff, and needs Fire Chief Pennington provided a presentation and overview of Fire & EMS services Discussion ensued regarding the rolling stock, the new Medic that was purchased, a future station, and the new ladder truck, which should be delivered in November CONSENT AGENDA 4 Consideration and possible action on the minutes from the February 2, 2024, meeting 5 Consideration and possible action on the minutes from the February 3, 2024, meeting 6 Consideration and possible action on the minutes from the February 5, 2024, meeting 7 Consideration and possible action on a contract with Half Associates, Inc for the conceptual designs of the proposed Porter Sports Park Phase II in an amount not to exceed $ 80, 500, and authorize the City Manager to execute the contract 8 Consideration and possible action on a Revised Interlocal Cooperation Contract ( ICC) with the Texas Department of Public Safety for the FTA Program 9 Consideration, acknowledgement, and acceptance of the annual financial report and related audit by BrooksWatson & Co for the fiscal year ending September 30, 2023 10 Consideration and possible action on the TXShare Interlocal Cooperation Agreement between the North Central Texas Council of Governments and the City of Sanger and authorize the City Manager to execute the agreement Motion to approve made by Councilmember Bilyeu, Seconded by Councilmember Barrett City Council Minutes 02- 20- 2024 Page 3 of 5 Voting Yea Councilmember Chick, Councilmember Dillon, and Councilmember Gann Motion passed unanimously ACTION ITEMS 11 Consideration and possible action on authorizing staff to issue a Request for Application ( RFA) for a Bank Depository Director Gray provided an overview of the item Discussion ensued regarding depositories, investments with other financial institutions, and publication of the RFA Motion to approve made by Councilmember Barrett, Seconded by Councilmember Dillon Voting Yea Councilmember Bilyeu, Councilmember Chick, and Councilmember Gann Motion passed unanimously 12 Consideration and possible action on the purchase of 117 water meters and radio transmitters ranging in size from 1" to 4" as part of the implementation of the city- wide AMI/ meter replacement project, and authorize the City Manager to execute said agreement Director Bolz provided an overview of the item Discussion ensued regarding the meters used by residential and commercial customers, the number of meters that will be replaced, and the installation performed by a third party Motion to approve made by Councilmember Barrett, Seconded by Councilmember Bilyeu Voting Yea Councilmember Chick, Councilmember Dillon, and Councilmember Gann Motion passed unanimously 13 Consideration and possible action on authorizing the City Manager to execute a contract with Ana Site Construction for relocation of water and sewer utilities and associated betterments for the I- 35 Expansion Project Director Bolz provided an overview of the item and the company Discussion ensued regarding the bid breakdown, the project timeframe, betterments, TxDOT reimbursement, and moving and relocating the utilities Motion to approve made by Councilmember Bilyeu, Seconded by Councilmember Gann Voting Yea Councilmember Barrett, Councilmember Chick, and Councilmember Dillon Motion passed unanimously City Council Minutes 02- 20- 2024 Page 4 of 5 111 FUTURE AGENDA ITEMS No additional requests. INFORMATIONAL ITEMS 14. Financial Statements November 2023 and December 2023 15. Disbursement Report December 2023 and January 2024 ADJOURN There being no further business, Mayor Muir adjourned the meeting at 8: 00 p. m. of SAN //,, Thomas E. Muir, Mayor IA/ Kell , Edwa , City Secreta&, •. rE x P\\,\\ City Council Minutes 02- 20- 2024 Page 5 of 5

Agenda

CITY COUNCIL MEETING AGENDA FEBRUARY 20, 2024, 6:00 PM CITY COUNCIL REGULAR MEETING HISTORIC CHURCH BUILDING - 403 N 7TH STREET, SANGER, TEXAS CALL THE WORK SESSION TO ORDER AND ESTABLISH A QUORUM DISCUSSION ITEMS 1. Presentation and overview of the Annual Financial Report and related audit by BrooksWatson & Co. for the fiscal year ending September 30, 2023. 2. Discussion on a contract with Halff Associates, Inc for the conceptual design of the proposed Porter Sports Park Phase II in an amount not to exceed $80,500. OVERVIEW OF ITEMS ON THE REGULAR AGENDA ADJOURN THE WORK SESSION The Regular Meeting will begin following the Work Session but not earlier than 7:00 p.m. CALL THE REGULAR MEETING TO ORDER AND ESTABLISH A QUORUM INVOCATION AND PLEDGE CITIZENS COMMENTS This is an opportunity for citizens to address the Council on any matter. Comments related to public hearings will be heard when the specific hearing begins. Citizens are allowed 3 minutes to speak. Each speaker must complete the Speaker’s Form and include the topic(s) to be presented. Citizens who wish to address the Council with regard to matters on the agenda will be received at the time the item is considered. The Council is not allowed to converse, deliberate or take action on any matter presented during citizen input. REPORTS Staff Reports are for discussion only. No action may be taken on items listed under this portion of the agenda. 3. Presentation of Fire Services, including but not limited to an overview of the operations, staff, and needs. CONSENT AGENDA All items on the Consent Agenda will be acted upon by one vote without being discussed separately unless requested by a Councilmember to remove the item(s) for additional discussion. Any items removed from the Consent Agenda will be taken up for individual consideration. 4. Consideration and possible action on the minutes from the February 2, 2024, meeting. 5. Consideration and possible action on the minutes from the February 3, 2024, meeting. 6. Consideration and possible action on the minutes from the February 5, 2024, meeting. 7. Consideration and possible action on a contract with Halff Associates, Inc for the conceptual designs of the proposed Porter Sports Park Phase II in an amount not to exceed $80,500, and authorize the City Manager to execute the contract. 8. Consideration and possible action on a Revised Interlocal Cooperation Contract (ICC) with the Texas Department of Public Safety for the FTA Program. 9. Consideration, acknowledgement, and acceptance of the annual financial report and related audit by BrooksWatson & Co. for the fiscal year ending September 30, 2023. 10. Consideration and possible action on the TXShare Interlocal Cooperation Agreement between the North Central Texas Council of Governments and the City of Sanger and authorize the City Manager to execute the agreement. ACTION ITEMS 11. Consideration and possible action on authorizing staff to issue a Request for Application (RFA) for a Bank Depository. 12. Consideration and possible action on the purchase of 117 water meters and radio transmitters ranging in size from 1” to 4” as part of the implementation of the city- wide AMI/meter replacement project; and, authorize the City Manager to execute said agreement. 13. Consideration and possible action on authorizing the City Manager to execute a contract with Ana Site Construction for relocation of water and sewer utilities and associated betterments for the I-35 Expansion Project. FUTURE AGENDA ITEMS The purpose of this item is to allow the Mayor and Councilmembers to bring forward items they wish to discuss at a future meeting, A Councilmember may inquire about a subject for which notice has not been given. A statement of specific factual information or the recitation of existing policy may be given. Any deliberation shall be limited to a proposal to place the subject on an agenda for a subsequent meeting. Items may be placed on a future meeting agenda with a consensus of the Council or at the call of the Mayor. INFORMATIONAL ITEMS Information Items are for informational purposes only. No action may be taken on items listed under this portion of the agenda. 14. Financial Statements November 2023 and December 2023 15. Disbursement Report December 2023 and January 2024 ADJOURN NOTE: The City Council reserves the right to adjourn into Executive Session as authorized by Texas Government Code, Section 551.001, et seq. (The Texas Open Meetings Act) on any item on its open meeting agenda in accordance with the Texas Open Meetings Act, including, without limitation Sections 551.071-551.087 of the Texas Open Meetings Act. CERTIFICATION I certify that a copy of this meeting notice was posted on the bulletin board at City Hall that is readily accessible to the general public at all times and was posted on the City of Sanger website on February 15, 2024, at 10:00 AM. /s/Kelly Edwards Kelly Edwards, City Secretary The Historical Church is wheelchair accessible. Request for additional accommodations or sign interpretation or other special assistance for disabled attendees must be requested 48 hours prior to the meeting by contacting the City Secretary’s Office at 940.458.7930.

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