City Council Regular Meeting

CITY COUNCIL 51 188 MEETING MINUTES BANGER DECEMBER 16, 2024, 7: 00 PM CITY COUNCIL REGULAR MEETING HISTORIC CHURCH BUILDING - 403 N 7TH STREET, SANGER, TEXAS CALL THE REGULAR MEETING TO ORDER AND ESTABLISH A QUORUM Mayor Muir called the regular meeting to order at 7 00 p m COUNCILMEMBERS PRESENT Mayor Thomas Muir Mayor Pro Tem, Place 2 Gary Bilyeu Councilmember, Place 3 Dennis Dillon Councilmember, Place 4 Allen Chick Councilmember, Place 5 Victor Gann COUNCILMEMBERS ABSENT Councilmember, Place 1 Marissa Barrett STAFF MEMBERS PRESENT: City Manager John Noblitt, City Secretary Kelly Edwards, City Attorney Hugh Coleman, Chief Financial Officer Clayton Gray, Parks & Recreation Director Ryan Notting, Director of Human Resources and Special Projects Jeriana Staton- Hemb, Assistant Fire Chief Casey Welborn, Electric Director Ronnie Grace, Police Lt Justin Lewis, and Police Chief Tyson Cheek INVOCATION AND PLEDGE Councilmember Dillon gave the Invocation The Pledge of Allegiance was led by Councilmember Gann Mayor Muir moved to Special Presentations CITIZENS COMMENTS No one addressed the Council Mayor Muir moved to Reports City Council Minutes 12- 16- 2024 Page 1 of 4 SPECIAL PRESENTATIONS AND ANNOUNCEMENTS 1 Special Presentation by Charli Davis on behalf of Girl Scout Troop # 7847 Director Notting introduced the item Miss Charli Davis provided a presentation and overview of her Gold Award project to place flag donation bins at the Veterans Memorial and Fire Station to properly collect and dispose of US flags Mayor Muir moved back to Citizen Comments REPORTS 2 Report from Cheryl Brock with Republic Services regarding the City's solid waste program Cheryl provided a presentation and overview of waste collection services Discussion ensued regarding recycling tonnage, providing collection education for residents at community events, residential recycling participation, and she offered a tour of their recycling center 3 Update from Mayor Muir regarding the Sullivan Senior Center Mayor Muir provided an update regarding his conversations with the Sullivan family He stated the proposal is being reviewed by the family's attorney He read his response to an email received regarding the Seniors and said he may have additional information regarding the Senior Center in January CONSENT AGENDA 4 Consideration and possible action on the minutes from the November 20, 2024, meeting 5 Consideration and possible action on the minutes from the December 2, 2024, meeting 6 Consideration and possible action on the purchase of 2024 Dodge 4500 Chassis for the remount of Medic 671 not to exceed $ 71, 000 00 7 Consideration and possible action on Resolution No 2024- 18 to provide donation bins at the Veterans Memorial in the Downtown Park and Fire Station in the City of Sanger to collect worn and tattered flags for proper disposal by Girl Scout Troop # 7847 I City Council Minutes 12- 16- 2024 Page 2 of 4 8 Consideration and possible action on Ordinance 12- 23- 24, amending the budget for the 2024-2025 fiscal year and authorizing amended expenditures as provided, providing for the repeal of all ordinances in conflict, providing a cumulative clause, providing for a severability clause, and providing a savings clause, an establishing an effective date 9 Consideration and possible action on Ordinance 12- 24- 24, amending the budget for the 2024- 2025 fiscal year and authorizing amended expenditures as provided, providing for the repeal of all ordinances in conflict, providing a cumulative clause, providing for a severability clause, and providing a savings clause, an establishing an effective date Mayor Muir requested Items 4 and 9 be removed for additional discussion Councilmember Bilyeu requested Item 8 be removed for additional discussion Motion to approve Items 5, 6, and 7 made by Councilmember Bilyeu, Seconded by Councilmember Gann Ayes Bilyeu, Chick, Dillon, and Gann Nays None Motion passed unanimously Item 4 - Mayor Muir requested the City Secretary listen to the recording and include any language he may have said before taking no action out of executive session No action taken Item 8 — Discussion ensued regarding the estimated Legal fees based on an average of the past four fiscal years Motion to approve made by Councilmember Chic, Seconded by Councilmember Dillon Ayes Bilyeu, Chick, Dillon, and Gann Nays None Motion passed unanimously Item 9 — Discussion ensued regarding the reason for this item, the recommendation by the third- party attorney, the recommendation from the City's CFO based on discussions with the auditing firm, and not binding future Council with encumbered debt Motion to not approve Ordinance 12- 24- 24 made by Councilmember Chick, Seconded by Councilmember Gann Ayes Bilyeu, Chick, Dillon, and Gann Nays None Motion passed unanimously City Council Minutes 12- 16- 2024 Page 3 of 4 ACTION ITEMS 10. Consideration and possible action on purchasing four ( 4) 60-foot Concrete Poles from Techline Inc. for the Belz Road Retail Addition - Double Circuit Reroute and authorizing the City Manager to execute the agreement and all necessary documents. Director Grace provided an overview of the item. Discussion ensued regarding the cost being reimbursable under the development agreement and the lead time of 18- 20 weeks. Motion to approve made by Councilmember Bilyeu, Seconded by Councilmember Dillon. Ayes: Bilyeu, Chick, Dillon, and Gann. Nays: None Motion passed unanimously. FUTURE AGENDA ITEMS No additional items. INFORMATIONAL ITEMS 11. Financial Statement October 31, 2024 12. Disbursements Report October and November 2024 ADJOURN There being no further business, Mayor Muir adjourned the meeting at 8: 24 p. m. l l l.E'Gvc k' Thomas E. Muir, Mayor 41S--( 1-1UXUChr— OL 11101/ Kelly Edward , City Secretary00, y pF S 1 k i, TE X AS,, 0\\ 1111 City Council Minutes 12- 16- 2024 Page 4 of 4