City Council Special Meeting

cI I Y coUNCI S 1 88 MEETING MINUTES BANGER MARCH 12, 2024, 5: 00 PM CITY COUNCIL SPECIAL MEETING HISTORIC CHURCH BUILDING - 403 N 7TH STREET, SANGER, TEXAS The City Council intends to and will have a quorum physically present at the meeting location noted above. One or more individual city council members may attend the meeting by video conference call as allowed by and in accordance with Texas state law. CALL THE REGULAR MEETING TO ORDER AND ESTABLISH A QUORUM Mayor Muir called the meeting to order at 5: 01 p. m. COUNCILMEMBERS PRESENT Mayor Thomas Muir Mayor Pro Tem, Place 2 Gary Bilyeu Councilmember, Place 1 Marissa Barrett Councilmember, Place 3 Dennis Dillon ( by video conference call) Councilmember, Place 4 Allen Chick Councilmember, Place 5 Victor Gann COUNCILMEMBERS ABSENT None STAFF MEMBERS PRESENT: City Manager John Noblitt, City Secretary Kelly Edwards, City Attorney Hugh Coleman, and Director of Human Resources and Special Projects Jeriana Staton- Hemb. EXECUTIVE SESSION Pursuant to the Open Meetings Act, Chapter 551, the City Council Will Meet in a Closed Executive Session in Accordance with the Texas Government Code: Section 551. 074. PERSONNEL MATTERS For deliberations regarding the appointment, employment, evaluation, reassignment, duties, discipline or dismissal of a public officer or employee, to wit: City Attorney Council convened into executive session at 5: 02 p. m. City Council Minutes 03- 12- 2024 Page 1 of 3 RECONVENE INTO REGULAR Council reconvened into open session at 6: 38 p. m. Motion as a result of the complaint and resulting independent investigation establishing policy violations, that the Council adopt the report and its findings of sustained policy violations and further move for the termination of City Attorney, Hugh Coleman, effective 30 days from this date pursuant to his employment agreement Section 4 and request the Personnel Director take all necessary action to accomplish such termination and he shall remain on administrative leave during the period prior to final termination date, made by Councilmember Barrett, Seconded by Councilmember Bilyeu. Ayes: Barrett and Bilyeu Nays: Chick, Dillon, and Gann Motion failed 3- 2- 0. Motion as a result of the complaint and resulting independent investigation establishing policy violations, that the following actions be taken: 1) That the Council adopt the report and its findings of sustained policy violations, 2) That a copy of the investigative report be placed in Mr. Coleman' s personnel file; 3) That the City Attorney, at his own expense, be required to attend an anger management course approved by the Mayor, as recommended by the independent investigator in the case and to submit proof of satisfactory completion of such course to the Mayor not later than August 30, 2024, and 3) that this motion, as recorded in the Council' s minutes be considered a written reprimand with regard to the sustained policy violations stated in the investigative report and placed in Mr. Coleman' s personnel file, putting the City Attorney on notice of the seriousness with which Council takes the sustained items outlined in the investigative report made by Councilmember Chick, Seconded by Councilmember Gann. Councilmember Barrett asked if the motion could be amended to add that the Council perform an interim personnel review no later than September Jul 2024. Councilmember Chick stated that he did not accept the amendment to the motion. Mayor Muir called for a vote on the motion made by Councilmember Chick. Ayes: Chick, Dillon, and Gann Nays: Barrett and Bilyeu Motion passed 3- 2- 0 Motion that Council perform an interim personnel review no later than September 30, 2024, to assess completion of the prior motion's requirements and assess improvement, or lack thereof, in the areas of concern sustained in the investigative report made by Councilmember Bilyeu, Seconded by Councilmember Barrett, Ayes: Barrett, Bilyeu, and Dillon Nays: Chick and Gann Motion passed 3- 2- 0 City Council Minutes 03- 12- 2024 Page 2 of 3 ADJOURN There being no further business, Mayor Muir adjourned the meeting at Q. JO p. m. diz- Thomas E. Muir, Mayor Kelly Edwc4ds, City Secretary .` A y OF SANc'% C) . City Council Minutes 03- 12- 2024 Page 3 of 3