Board of Library Trustees

Final City of Santa Clara Meeting Minutes Board of Library Trustees 12/07/2020 6:00 PM Virtual Meeting Pursuant to the provisions of California Governor’s Executive Order N-29-20, issued on March 17, 2020, to prevent the spread of COVID-19, the City of Santa Clara has implemented methods for the public to participate remotely: Via Zoom: • https://santaclaraca.zoom.us/j/91850194151 Meeting ID: 918 5019 4151 or • Phone: 1(669) 900-6833 PUBLIC PARTICIPATION IN ZOOM WEBINAR: Please follow the guidelines below when participating in a Zoom Webinar: - The meeting will be recorded so you must choose 'continue' to accept and stay in the meeting. - If there is an option to change the phone number to your name when you enter the meeting, please do so as your name will be visible online and will be used to notify you that it is your turn to speak. - Mute all other audio before speaking. Using multiple devices can cause an audio feedback. - Use the raise your hand feature in Zoom when you would like to speak on an item and lower when finished speaking. Press *9 to raise your hand if you are calling in by phone only. - Identify yourself by name before speaking on an item. - Unmute when called on to speak and mute when done speaking. If there is background noise coming from a participant, they will be muted by the host. Press *6 if you are participating by phone to unmute. - If you no longer wish to stay in the meeting once your item has been heard, please exit the meeting. CALL TO ORDER AND ROLL CALL Chair Ricossa called the meeting to order at 6:05 PM. Present 4 - Member Leonne Broughman, Member Debbie Tryforos, Vice Chair Jan Hintermeister, and Chair Stephen Ricossa City of Santa Clara Page 1 Printed on 03/15/2021 Board of Library Trustees Meeting Minutes 12/07/2020 Absent 1 - Member Joshua Briefman CONSENT CALENDAR 1. 20-846 Board of Library Trustees Minutes of November 2, 2020 Recommendation: Approve November 2, 2020 meeting minutes. Trustee Broughman requested the Board of Library Trustees recommendation to re-instate the job qualifications for City Librarian to include the requirement of a Masters Degree in Library Information Science or equivalent be highlighted in the minutes and sent to Council for consideration. Acting City Librarian Bojorquez noted that recommendations from the Board of Library Trustees on the job qualifications and attributes for the next City Librarian will sent to the City Manager for the review and consideration. A motion was made by Trustee Broughman, seconded by Vice Chair Hintermeister, to approve staff recommendation. Aye: 4 - Member Broughman, Member Tryforos, Vice Chair Hintermeister, and Chair Ricossa Absent: 1 - Member Briefman PUBLIC PRESENTATIONS JoAnn Davis, Executive Director (Library Foundation and Friends) gave an update on Foundation activities. GENERAL BUSINESS 2. 20-1177 Action to Recommend to Council the FY 2020/21 California Library Literacy Services Grant Award and Related Budget Amendment Recommendation: Recommend to City Council to accept the total California Library Literacy Services grant award of $78,924 for Read Santa Clara and approve a FY 2020/21 budget amendment in the Library Operating Grant Trust Fund to recognize grant revenue in the amount of $38,924 and increase the FY 2020/21 Adult Literacy Program appropriation by $38,924. Acting City Librarian Bojorquez gave a brief overview of grant appropriation and addressed Board of Library Trustees questions. A motion was made by Trustee Broughman, seconded by Vice Chair Hintermeister to approve staff recommendation. Aye: 4 - Member Broughman, Member Tryforos, Vice Chair Hintermeister, and Chair Ricossa City of Santa Clara Page 2 Printed on 03/15/2021 Board of Library Trustees Meeting Minutes 12/07/2020 Absent: 1 - Member Briefman City of Santa Clara Page 3 Printed on 03/15/2021 Board of Library Trustees Meeting Minutes 12/07/2020 3. 20-1275 Discussion and Recommendation on Desired Attributes and Community Priorities for the Next City Librarian Recommendation: Review and discuss additional attributes and desired characteristics of the next City Librarian for recommendation to the City Manager. The Board of Library Trustees continued the discussion from previous meetings regarding the Desired Attributes and Community Priorities for the new City Librarian: President of the Santa Clara County Historical and Genealogical Society, Linda Sanders requested the new City Librarian show an interest in and support for genealogy and local history. The Board agreed to add this to the list of desired attributes. The Board of Library Trustee's (The Board) requested the new City Librarian provide the same level of library services for the City's growing population and new developments, serve the needs of the City's diverse community. The Board requested the new City Librarian be a mentor to new employees, recognizing and encouraging staff innovation. The Board requested to be provided a draft of the City Librarian job classification. They also request a Board Member be allowed to be a part of the City Librarian selection committee and to be allowed to interview the recommended selection. The Board requested that the City Council be informed of its recommendation to restore the requirement of a Master’s degree in Library and Information Science, or its equivalent, to the City Librarian classification. Acting City Librarian Bojorquez noted that the following Board of Library Trustee's desired attributes and Community Priorities will be compiled and provided to the City Manager for review and consideration: - Masters Degree in Library Information Science or equivalent be restored to job qualifications - Experience managing multi-branch Libraries - Work with staff to push Innovative Programs - Strategic thinking and long-term planning experience - Mentor to new Library staff, recognize and encourage staff innovation - Interest and support for Genealogy and Local History A motion was made by Trustee Broughman, seconded by Trustee Tryforos to forward the compiled list of attributes and desired City of Santa Clara Page 4 Printed on 03/15/2021 Board of Library Trustees Meeting Minutes 12/07/2020 characteristics as recommended by the Board of the Library Trustees to the City Manager. Aye: 4 - Member Broughman, Member Tryforos, Vice Chair Hintermeister, and Chair Ricossa Absent: 1 - Member Briefman STAFF REPORT 4. Verbal Report from the City Librarian regarding Library Activities Acting City Librarian Bojorquez gave an update on Library activities and programs including the Library closure due to COVID-19. Trustee Broughman requested staff to return at the February Board of Library Trustees meeting with information on the budget and staffing levels. TRUSTEES REPORT Public Speaker(s): Linda Sanders The Board of Library Trustee's invited Linda Sanders, President of the Santa Clara County Historical and Genealogical Society to speak at the next Board Meeting. The Board would like to note the third consecutive unexcused absence of Trustee Briefman and requested the City Council be notified of his unexcused absences. ADJOURNMENT The meeting was adjourned at 7:15 PM. A motion was made by Trustee Broughman, seconded by Vice Chair Hintermeister, to adjourn the meeting. Aye: 4 - Member Broughman, Member Tryforos, Vice Chair Hintermeister, and Chair Ricossa Absent: 1 - Member Briefman City of Santa Clara Page 5 Printed on 03/15/2021