City Council and Authorities Concurrent

City of Santa Clara Meeting Agenda Council and Authorities Concurrent Meeting Tuesday, May 8, 2018 4:30 PM City Hall Council Chambers 1500 Warburton Avenue Santa Clara, CA 95050 Closed Session - 4:30 PM | Joint Dinner - 5:00 PM | Study Session - 6:00 PM | Regular Meeting - 7:00 PM 4:30 PM CLOSED SESSION Call to Order in the Council Chambers Confirmation of a Quorum Public Comment The public may provide comments regarding the Closed Session item (s) just prior to the Council beginning the Closed Session. Closed Sessions are not open to the public. Convene to Closed Session (Council Conference Room) 18-614 Conference with Legal Counsel-Existing Litigation (CC, SA, SOSA, SARDA) Pursuant to Gov. Code § 54956.9(d)(1) Vinod K. Sharma, et al. v. Successor Agency to the Redevelopment Agency of the City of Santa Clara, et al., Sacramento County Sup e r i o r Court Case No. 34-2013-80001396 18-615 Conference with Real Property Negotiators (CC, SARDA) Pursuant to Gov. Code § 54956.8 Property: 5001-5201 Great America Parkway, Santa Clara (Convention Center property) (APNs 104-55-12, 104-55-13, 104-55-16, 104-55-17) City Negotiator: Deanna J. Santana, City Manager (or designee) Negotiating Parties: Steve Eimer, Related Santa Clara Under Negotiation: Purchase/Sale/Exchange/Lease of Real Property (provisions, price and terms of payment) City of Santa Clara Page 1 of 8 Printed on 5/4/2018 Council and Authorities Concurrent Meeting Agenda May 8, 2018 Meeting 18-625 Conference with Legal Counsel-Existing Litigation Pursuant to Gov. Code § 54956.9(d)(1) Yumori-Kaku v. City of Santa Clara, et al., Santa Clara County Superior Court Case No. 17CV319862 5:00 PM JOINT DINNER Call to Order in the Council Chambers Confirmation of a Quorum 18-186 Informational Joint Dinner Meeting with the Housing Rehabilitation Loan Committee 6:00 PM STUDY SESSION Call to Order in the Council Chambers Confirmation of a Quorum Study Session 18-273 Review of the Proposed FY 2018/19 & FY 2019/20 Biennial Capital Improvement Program Budget Recommendation: Review and provide input on the FY 2018/19 & FY 2019/20 Biennial Capital Improvement Program Budget. 7:00 PM COUNCIL REGULAR MEETING Call to Order Pledge of Allegiance and Statement of Values Roll Call REPORTS OF ACTION TAKEN IN CLOSED SESSION MATTERS SPECIAL ORDER OF BUSINESS 1.A 18-553 Presentation of a Proclamation for Foster Care/Resource Parent Awareness Month 1.B 18-545 Presentation of a Proclamation for Lupus Awareness Month City of Santa Clara Page 2 of 8 Printed on 5/4/2018 Council and Authorities Concurrent Meeting Agenda May 8, 2018 Meeting 1.C 18-552 Update on Mission College Activities 1.D 18-054 Proclamation of Municipal Clerks Week CONSENT CALENDAR [Items listed on the CONSENT CALENDAR are considered routine and will be adopted by one motion. There will be no separate discussion of the items on the CONSENT CALENDAR unless discussion is requested by a member of the Council, staff, or public. If so requested, that item will be removed from the CONSENT CALENDAR and considered under CONSENT ITEMS PULLED FOR DISCUSSION.] 2.A 18-349 Board, Commissions and Committee Minutes Recommendation: Note and file the Minutes of: Youth Commission Minutes - March 13, 2018 Historical and Landmarks Commission Minutes - March 1, 2018 Planning Commission Minutes - March 14, 2018 Cultural Commission Minutes - March 5, 2018 2.B 18-155 Bills & Claims Report (CC and SA) for the period of March 23rd - April 12th Recommendation: Approve the list of Bills and Claims for March 23, 2018 - April 12, 2018. 2.C 18-255 Accept the California Library Literacy Services Grant and Approve the Related Budget Amendment Recommendation: 1. Accept California Library Literacy Services grant award of $47,596 into the Library Adult Literacy Grant Fund; and 2. Approve a budget amendment in the amount of $47,596 to Adult Literacy accounts for As-Needed Salary, Salary Overtime, Contractual Services and Operating Supplies. (Requires five affirmative votes by the City Council) 2.D 18-372 Resolution for the Use of City Electric Forces at Various Locations Recommendation: Adopt a Resolution approving the use of City Electric forces for the installation of facilities at 2720 Sonoma Place and 3770 and 3775 Flora Vista Avenue. City of Santa Clara Page 3 of 8 Printed on 5/4/2018 Council and Authorities Concurrent Meeting Agenda May 8, 2018 Meeting 2.E 18-387 Adopt a Resolution Approving the Use of City Public Works Forces at the Central Park Library Recommendation: Adopt a Resolution approving the use of City Public Works forces for the alteration of facilities at the Central Park Library, 2635 Homestead Road. 2.F 18-163 Action on the 2017 Annual Report Related to the Federal Emergency Management Agency’s National Flood Insurance Program’s Community Rating System Recommendation: Note and File the 2017 Annual Report for the Santa Clara County Multi-Jurisdictional Program for Public Information related to the Federal Emergency Management Agency’s National Flood Insurance Program’s Community Rating System. 2.G 18-201 Action on proposed Contract Streamlining Practice and Provide Direction Regarding Amending City Code Recommendation: 1. Authorization to rescind the requirement for the notarization of the Ethical Standard Exhibits for City contracts. 2. If the Council is interested in having a statement of Ethical Standards in the City Code, provide direction on the types of standards that should be enacted. 2.H 18-510 Action on a Purchase and Sale Agreement with Jamestown Realty Co., LLC and Other Documents as Necessary Related to the Sale of North-South Parking Parcel located at 4911 Great America Parkway (APN: 104-43-051) Recommendation: Council acting as the governing body of the Successor Agency to the Former Redevelopment Agency of the City of Santa Clara adopt a Resolution: 1. Approving the sale and transfer of the North South Parcel property located at 4911 Great America Parkway (APN: 104-43-051) and authorizing the City Manager/Executive Officer to execute a Purchase and Sale Agreement with Jamestown Realty Co., LLC for a purchase of $5,150,000.49. 2. Approving and authorizing the City Manager/Executive Officer to execute minor amendments to the Agreement as necessary in coordination with the City Attorney and all documents necessary to accomplish the transfer. City of Santa Clara Page 4 of 8 Printed on 5/4/2018 Council and Authorities Concurrent Meeting Agenda May 8, 2018 Meeting PUBLIC PRESENTATIONS [This item is reserved for persons to address the Council or authorities on any matter not on the agenda that is within the subject matter jurisdiction of the City or Authorities. The law does not permit action on, or extended discussion of, any item not on the agenda except under special circumstances. The governing body, or staff, may briefly respond to statements made or questions posed, and appropriate body may request staff to report back at a subsequent meeting. Although not required, please submit to the City Clerk your name and subject matter on the speaker card available in the Council Chambers.] CONSENT ITEMS PULLED FOR DISCUSSION PUBLIC HEARING/GENERAL BUSINESS 3. 18-351 Appointment of an Applicant to the Planning Commission Recommendation: Alternative 1: Appointment of an applicant to fill the vacancy on the Planning Commission to serve a partial term ending June 30, 2021. 4. 18-296 Written Petition Submitted by American Legion Santa Clara Post 419: Request to be placed on a future agenda to discuss American Legion Car Show Sponsorship - City Permits Recommendation: There is no staff recommendation for this issue. 5. 18-337 FY 2018-2019 Annual Action Plan for the Use of Federal Housing and Urban Development Funds Recommendation: Alternatives 1 and 2: 1. Approve the 2018-2019 Annual Action Plan for the Use of Federal Community Development Block Grant (CDBG) and Home Investment Partnerships Act (HOME) Entitlement Funds (Attachment 1). 2. Authorize the City Manager, or her designee, to execute the documents for submission to the U.S. Department of Housing and Urban Development (HUD) by May 15, 2018 unless otherwise directed by HUD. City of Santa Clara Page 5 of 8 Printed on 5/4/2018 Council and Authorities Concurrent Meeting Agenda May 8, 2018 Meeting 6. 18-572 Action on the Terms for Assignment and Venue Agreements between Santa Clara Stadium Authority and Forty Niners Stadium Management Company for the College Football Playoff National Championship (Stadium Authority) Recommendation: Alternatives 1 and 3: 1. Approve the terms proposed by the Santa Clara Stadium Authority Executive Director for the Assignment and Venue Agreements for the CFP 2019 National Championship Game Agreement as presented to the Board on April 24, 2018 and summarized in the above report; and 3. Direct the Santa Clara Stadium Authority Executive Director to pursue and enter into a four party agreement to allow contracted public service providers to directly invoice the Bay Area Host Committee for all CFP related expenses. 7. 18-563 Adopt the Fiscal Year 2018-19 Municipal Fee Schedule to Set New Fees, Rates and Charges; Amend Existing Fees; Delete Certain Fees; and Retain Unchanged Fees for Various City Departments Effective July 1, 2018 and July 8, 2018 for Development Impact Fees Recommendation: Alternative 1: Adopt a resolution for the “City of Santa Clara 2018-19 Municipal Fee Schedule” which 1) set new fees, rates, and charges (collectively “fees”), 2) amend existing fees; 3) delete certain fees; and (4) retain unchanged fees for various City departments effective on July 1, 2018 and July 8, 2018 for Development Impact fees. City of Santa Clara Page 6 of 8 Printed on 5/4/2018 Council and Authorities Concurrent Meeting Agenda May 8, 2018 Meeting 8. 18-332 Introduction of an Ordinance Establishing District Boundaries and Sequencing related to Implementing By-District Elections in Santa Clara; Information on Voter Education for Measure A; and, Consideration by the City Council of adopting a resolution to endorse Measure A Recommendation: Alternative 1: 1. Approve introduction of an Ordinance implementing the Ad Hoc Advisory Districting Committee’s Recommendation for the Council District Boundary Map and Designation of Districts 1 and 2. 2. Staff makes no Recommendation regarding the adoption of a Resolution indicating Council’s endorsement of Measure A. 9. 18-591 Direction on the Management Fee for the Santa Clara Chamber of Commerce & Convention-Visitors Bureau for Management of the Santa Clara Convention Center Recommendation: Staff makes no recommendation on any of options for payment of a management fee, as all options presented are feasible; however, staff does make a recommendation that an option be selected so that if there is a desire to continue in this arrangement, there is a legitimate agreement that authorizes the City Manager to issue public funds for this purpose, which is not the case right now. 10. 18-437 Action related to the Elected Police Chief’s Benefit Request Recommendation: The City Manager has no recommendation. However, if the City Council desires to make the Chief of Police’s benefits track Unit 9A benefits, the following should be approved: Alternative #3 - Approve retroactive benefits for the Police Chief equivalent to the Unit 9A 2016-18 MOU for the period December 18, 2016 through May 7, 2018, and moving forward from May 8, 2018, for the duration of the 2016-18 MOU. REPORTS OF MEMBERS AND SPECIAL COMMITTEES CITY MANAGER/EXECUTIVE DIRECTOR REPORT 18-636 Tentative Meeting Agenda Calendar City of Santa Clara Page 7 of 8 Printed on 5/4/2018 Council and Authorities Concurrent Meeting Agenda May 8, 2018 Meeting ADJOURNMENT The next regular scheduled meeting is on Tuesday evening, May 15, 2018 in the City Hall Council Chambers. MEETING DISCLOSURES The time limit within which to commence any lawsuit or legal challenge to any quasi-adjudicative decision made by the City is governed by Section 1094.6 of the Code of Civil Procedure, unless a shorter limitation period is specified by any other provision. Under Section 1094.6, any lawsuit or legal challenge to any quasi-adjudicative decision made by the City must be filed no later than the 90th day following the date on which such decision becomes final. Any lawsuit or legal challenge, which is not filed within that 90-day period, will be barred. If a person wishes to challenge the nature of the above section in court, they may be limited to raising only those issues they or someone else raised at the meeting described in this notice, or in written correspondence delivered to the City of Santa Clara, at or prior to the meeting. In addition, judicial challenge may be limited or barred where the interested party has not sought and exhausted all available administrative remedies. AB23 ANNOUNCEMENT: Members of the Santa Clara Stadium Authority, Sports and Open Space Authority and Housing Authority are entitled to receive $30 for each attended meeting. Note: The City Council and its associated Authorities meet as separate agencies but in a concurrent manner. Actions taken should be considered actions of only the identified policy body. LEGEND: City Council (CC); Stadium Authority (SA); Sports and Open Space Authority (SOSA); Housing Authority (HA); Successor Agency to the City of Santa Clara Redevelopment Agency (SARDA) Public contact was made by posting the Council agenda on the City’s official-notice bulletin board outside City Hall Council Chambers. A complete agenda packet is available on the City’s website and in the City Clerk’s Office at least 72 hours prior to a Regular Meeting and 24 hours prior to a Special Meeting. A hard copy of any agenda report may be requested by contacting the City Clerk’s Office at (408) 615-2220, email clerk@santaclaraca.gov <mailto:clerk@santaclaraca.gov> or at the public information desk at any City of Santa Clara public library. If a member of the public submits a speaker card for any agenda items, their name will appear in the Minutes. If no speaker card is submitted, the Minutes will reflect "Public Speaker." City of Santa Clara Page 8 of 8 Printed on 5/4/2018