City Council and Authorities Concurrent

City of Santa Clara Meeting Agenda Council and Authorities Concurrent Meeting Tuesday, May 29, 2018 6:00 PM City Hall Council Chambers 1500 Warburton Avenue Santa Clara, CA 95050 Closed Session - 6:00 PM | Regular Meeting - 7:00 PM 6:00 PM CLOSED SESSION Call to Order in the Council Chambers Confirmation of a Quorum Public Comment The public may provide comments regarding the Closed Session item (s) just prior to the Council beginning the Closed Session. Closed Sessions are not open to the public. Convene to Closed Session (Council Conference Room) 18-668 Conference with Legal Counsel-Existing Litigation (CC, SA) Pursuant to Gov. Code § 54956.9(d)(1) Nevarez v. City of Santa Clara, et al., U.S. District Court, Northern District of California Case No. 5:16-CV-07013 HRL 18-771 Conference with Legal Counsel-Existing Litigation (CC, SA) Pursuant to Gov. Code § 54956.9(d)(1) Maranon v. City of Santa Clara, et al., U.S. District Court, Northern District of California Case No. 5:15-CV-04709 BLF 7:00 PM COUNCIL REGULAR MEETING Call to Order in the Council Chambers Pledge of Allegiance and Statement of Values Roll Call REPORTS OF ACTION TAKEN IN CLOSED SESSION MATTERS CONTINUANCES/EXCEPTIONS City of Santa Clara Page 1 of 6 Printed on 5/25/2018 Council and Authorities Concurrent Meeting Agenda May 29, 2018 Meeting SPECIAL ORDER OF BUSINESS 1.A 18-289 Accept Santa Clara Women’s League Donation for the Senior Center Health & Wellness Program and Related Budget Amendment Recommendation: Accept donation from the Santa Clara Women’s League, approve a budget amendment in the amount of $15,000 for the Senior Center Health & Wellness Program, and authorize the transmittal of a letter of appreciation signed by the Mayor and City Manager. (FIVE COUNCIL VOTES) 1.B 18-767 Wilcox High School Robotics Team Update 1.C 18-435 Triton Museum of Art Update on the Austen D. Warburton Collection of Native Art and Artifacts CONSENT CALENDAR [Items listed on the CONSENT CALENDAR are considered routine and will be adopted by one motion. There will be no separate discussion of the items on the CONSENT CALENDAR unless discussion is requested by a member of the Council, staff, or public. If so requested, that item will be removed from the CONSENT CALENDAR and considered under CONSENT ITEMS PULLED FOR DISCUSSION.] 2.A 18-353 Council and Authorities Concurrent Meeting Minutes of March 6, 2018 Recommendation: Note and file the Minutes of March 6, 2018. 2.B 18-385 Bills and Claims for the month of April 2018 (Stadium Authority) Recommendation: Approve the list of Bills and Claims for April 2018. 2.C 18-631 Bills and Claims Report (CC, SA, HA) for the period April 27th - May 17th Recommendation: Approve the list of Bills and Claims for April 27 - May 17, 2018. City of Santa Clara Page 2 of 6 Printed on 5/25/2018 Council and Authorities Concurrent Meeting Agenda May 29, 2018 Meeting 2.D 18-228 Action on Services Agreement with SWA Services Group, Inc. for Janitorial Cleaning Services at City Facilities Recommendation: 1. Award an agreement for the Performance of Services, in substantially the same format as Attachment 1 to the report and in the amount of $2,473,164 to SWA Services Group, Inc. for janitorial cleaning services over the three year term of the Agreement, and authorize the City Manager to execute the contract when all the necessary conditions have been met; 2. Approve a 10% contract contingency in the amount of $247,316 for the project; 3. Authorize the City Manager to make minor, non-substantive modifications to the Agreement; and 4. Authorize the City Manager to approve two optional one-year extensions including a 10% contingency pending satisfactory service, for an additional total not-to-exceed $2,084,267. 2.E 18-293 Approve Public Benefits Program of the Electric Utility Through Fiscal Year 2023 Recommendation: Approve the Public Benefit Programs as outlined in the Public Benefits Program Proposal for FY 2018-2019 through 2022-2023 based on 2.85% of annual utility sales subject to annual budget appropriations, and grant the City Manager authority to make programmatic changes as necessary during the program period. 2.F 18-549 Consideration of an Affordable Housing Agreement with Legend SantaClara, LLC Recommendation: Approve and authorize the City Manager to execute the Affordable Housing Agreement (AHA) with Legend SantaClara, LLC, to execute amendments thereto, and to take any other action necessary to implement the requirement for the provision of five (5) Below Market Purchase (BMP) units and payment of the BMP in-lieu fee for a fractional unit within a 56-unit housing project at 1890 El Camino Real. City of Santa Clara Page 3 of 6 Printed on 5/25/2018 Council and Authorities Concurrent Meeting Agenda May 29, 2018 Meeting 2.G 18-434 Action on the Introduction of an Ordinance Amending Section 5.75.210 related to Bingo Regulations Recommendation: Alternative 1: Approve the introduction of an Ordinance amending Section 5.75.210 (“Maximum amount of prizes - Paid receipt required for payout”) of Chapter 5.75 (“Bingo”) of Title 5 (“Business Licenses and Regulations”) of “The Code of the City of Santa Clara.” PUBLIC PRESENTATIONS [This item is reserved for persons to address the Council or authorities on any matter not on the agenda that is within the subject matter jurisdiction of the City or Authorities. The law does not permit action on, or extended discussion of, any item not on the agenda except under special circumstances. The governing body, or staff, may briefly respond to statements made or questions posed, and appropriate body may request staff to report back at a subsequent meeting. Although not required, please submit to the City Clerk your name and subject matter on the speaker card available in the Council Chambers.] CONSENT ITEMS PULLED FOR DISCUSSION PUBLIC HEARING/GENERAL BUSINESS 3.A 18-388 Discussion and Review of Potential General Fund Revenue Opportunities and Budget Amendment Recommendation: 1. Review and Provide direction on the Potential General Fund Revenue Opportunities 2. Authorize the City Manager to enter into contracts to conduct the required community research and outreach. 3. Approve the appropriation of $250,000 from the General Fund Budget Stabilization Reserve to the City’s Clerk’s operating budget 3.B 18-778 Supplemental Information: Summary of Legislation Related to Tax Ballot Measures 3.C 18-418 Report on Work Effort Related to New City Cannabis Regulations: Health & Safety Ordinance; Regulatory Fee and Tax Proposal; and Land Use Ordinance Recommendation: Review and provide feedback on the framework for the establishment of a commercial cannabis policy and a corresponding fee and tax structure. City of Santa Clara Page 4 of 6 Printed on 5/25/2018 Council and Authorities Concurrent Meeting Agenda May 29, 2018 Meeting 3.D 18-287 Review of Various Infrastructure Improvement Needs and Funding Levels for Consideration as Part of a Potential November 2018 Infrastructure Ballot Measure and Approval of a Related Budget Amendment Recommendation: Alternatives 1, 2, & 3: 1. Select a conceptual project option (Option 1, Option 2, or a different Council option) and continue the process of developing a November 2018 Ballot Measure. 2. Approve the appropriation of $300,000 in the Budget Amendment to the International Swim Center, CRC, ISHOF (CIP 3172), and authorize the City Manager to execute Amendment No. 1 in substantially the same form with PFAL in the amount of up to $300,000. 4. 18-432 Public Hearing: Action on 3402 El Camino Real Mixed Use Project The Deck Recommendation: 1. Adopt the Mitigated Negative Declaration and the Mitigation Monitoring and Reporting Program for the 3402 El Camino Real Mixed Use (The Deck) Project; and 2. Approve a rezone from Thoroughfare Commercial (CT) to Planned Development (PD) to allow a mixed-use development of 66 apartment units over 9,900 square feet of commercial space. 5. 18-474 Determination of Eligibility for Historical or Architectural Listing for the properties located at 1411 Lewis & 1444 Madison Street Recommendation: 1. Find that the duplex residence at 1444 Madison Street and the single-family residence at 1411 Lewis Street are not eligible for listing on the Historical Resource Inventory as they are not contributing historical or architectural resources. City of Santa Clara Page 5 of 6 Printed on 5/25/2018 Council and Authorities Concurrent Meeting Agenda May 29, 2018 Meeting JOINT CITY COUNCIL/STADIUM AUTHORITY ITEMS 6. 18-747 Action on a Public Safety Agreement between City and Stadium Authority Recommendation: 1. Approve the Public Safety Agreement, and 2. Authorize the City Manager/Stadium Director to execute the Agreement on behalf of the City and Stadium Authority. REPORTS OF MEMBERS AND SPECIAL COMMITTEES CITY MANAGER/EXECUTIVE DIRECTOR REPORT 18-779 Tentative Meeting Agenda Calendar ADJOURNMENT The next regular scheduled meeting is on Tuesday evening, June 12, 2018 in the City Hall Council Chambers. MEETING DISCLOSURES The time limit within which to commence any lawsuit or legal challenge to any quasi-adjudicative decision made by the City is governed by Section 1094.6 of the Code of Civil Procedure, unless a shorter limitation period is specified by any other provision. Under Section 1094.6, any lawsuit or legal challenge to any quasi-adjudicative decision made by the City must be filed no later than the 90th day following the date on which such decision becomes final. Any lawsuit or legal challenge, which is not filed within that 90-day period, will be barred. If a person wishes to challenge the nature of the above section in court, they may be limited to raising only those issues they or someone else raised at the meeting described in this notice, or in written correspondence delivered to the City of Santa Clara, at or prior to the meeting. In addition, judicial challenge may be limited or barred where the interested party has not sought and exhausted all available administrative remedies. AB23 ANNOUNCEMENT: Members of the Santa Clara Stadium Authority, Sports and Open Space Authority and Housing Authority are entitled to receive $30 for each attended meeting. Note: The City Council and its associated Authorities meet as separate agencies but in a concurrent manner. Actions taken should be considered actions of only the identified policy body. LEGEND: City Council (CC); Stadium Authority (SA); Sports and Open Space Authority (SOSA); Housing Authority (HA); Successor Agency to the City of Santa Clara Redevelopment Agency (SARDA) Public contact was made by posting the Council agenda on the City’s official-notice bulletin board outside City Hall Council Chambers. A complete agenda packet is available on the City’s website and in the City Clerk’s Office at least 72 hours prior to a Regular Meeting and 24 hours prior to a Special Meeting. A hard copy of any agenda report may be requested by contacting the City Clerk’s Office at (408) 615-2220, email clerk@santaclaraca.gov <mailto:clerk@santaclaraca.gov> or at the public information desk at any City of Santa Clara public library. If a member of the public submits a speaker card for any agenda items, their name will appear in the Minutes. If no speaker card is submitted, the Minutes will reflect "Public Speaker." City of Santa Clara Page 6 of 6 Printed on 5/25/2018