City Council and Authorities Concurrent

City of Santa Clara Meeting Agenda Council and Authorities Concurrent Meeting Tuesday, August 21, 2018 3:30 PM City Hall Council Chambers 1500 Warburton Avenue Santa Clara, CA 95050 Closed Session - 3:30 PM | Celebration - 4:30 PM | Study Session - 5:00 PM | Interviews - 6:00 PM | Regular Meeting - 7:00 PM 3:30 PM CLOSED SESSION Call to Order Confirmation of a Quorum Public Comment The public may provide comments regarding the Closed Session item (s) just prior to the Council beginning the Closed Session. Closed Sessions are not open to the public. 18-1150 Conference with Legal Counsel-Anticipated Litigation (CC) Pursuant to Gov. Code § 54956.9(e)(2)-Exposure to litigation Number of potential cases: 1 (Facts and Circumstances) City as potential defendant: Extension of Tolling Agreement with Santa Clara Firefighters Association, IAFF, Local 1171 18-1151 Conference with Legal Counsel-Existing Litigation (CC) Pursuant to Gov. Code § 54956.9(d)(1) Yumori-Kaku v. City of Santa Clara, et al., Santa Clara County Superior Court Case No. 17CV319862 18-1153 Conference with Legal Counsel-Existing Litigation (SA) Pursuant to Gov. Code § 54956.9(d)(1) Forty Niners Stadium Company v. Santa Clara Stadium Authority, in arbitration (JAMS) Convene to Closed Session (Council Conference Room) 4:30 PM CELEBRATION (Grass area outside Council Chambers) Recognition of the Santa Clara Fire Department Accreditation City of Santa Clara Page 1 of 11 Printed on 8/17/2018 Council and Authorities Concurrent Meeting Agenda August 21, 2018 Meeting Recognition of Santa Clara First Responders 5:00 PM STUDY SESSION Call to Order Confirmation of a Quorum 18-854 Quarterly Silicon Valley Power Update 6:00 PM INTERVIEWS 18-344 Interviews and Appointments to Historical and Landmarks Commission Recommendation: Staff recommends conducting interviews and appointing two (2) candidates to allow for a full Commission, with both terms ending June 30, 2022. 7:00 PM REGULAR MEETING Call to Order Pledge of Allegiance and Statement of Values Roll Call REPORTS OF ACTION TAKEN IN CLOSED SESSION MATTERS CONTINUANCES/EXCEPTIONS SPECIAL ORDER OF BUSINESS 1.A 18-1035 Recognition of Santa Clara Sparks 10U and 12U Softball Teams 1.B 18-540 Report from 2018 Izumo, Japan Student-Exchange Trip 1.C 18-774 Recognition of Fire Department on Achieving International Accreditation Status Awarded by the Commission for Fire Accreditation International CONSENT CALENDAR [Items listed on the CONSENT CALENDAR are considered routine and will be adopted by one motion. There will be no separate discussion of the items on the CONSENT CALENDAR unless discussion is requested by a member of the Council, staff, or public. If so requested, that item will be removed from the CONSENT CALENDAR and considered under CONSENT ITEMS PULLED FOR DISCUSSION.] City of Santa Clara Page 2 of 11 Printed on 8/17/2018 Council and Authorities Concurrent Meeting Agenda August 21, 2018 Meeting 2.A 18-357 Action of the Council and Authorities Concurrent and Stadium Authority Meeting Minutes Recommendation: 1. Note and File the Council and Authorities Meeting Minutes of: March 20, 2018, March 22, 2018, March 27, 2018, March 29, 2018, April 3, 2018, April 10, 2018 and April 18, 2018. 2. Note and File the Stadium Authority Meeting Minutes of: March 13, 2018 and March 27, 2018. 2.B 18-358 Action on Board, Commissions and Committee Minutes Recommendation: Note and file the Minutes of: Historical and Landmarks Commission - April 5, 2018 Historical and Landmarks Commission - May 3, 2018 Board of Library Trustees - May 7, 2018 Board of Library Trustees - June 4, 2018 Senior Advisory Commission - June 25, 2018 2.C 18-648 Action on Bills and Claims Report (CC, SA, HA) for the period June 22nd - July 26th Recommendation: Approve the list of Bills and Claims for June 22 - July 26, 2018. 2.D 18-1033 Action on Acceptance of Senior Advisory Commissioner Resignation and Declare Vacancy Recommendation: 1. Accept the resignation of Senior Advisory Commissioner Samuel Orme. 2. Declare a partial term vacancy ending June 30, 2021. 2. Set September 14, 2018 at 5:00 P.M. as the deadline to receive applications in the City Clerk’s Office. City of Santa Clara Page 3 of 11 Printed on 8/17/2018 Council and Authorities Concurrent Meeting Agenda August 21, 2018 Meeting 2.E 18-821 Action on Appointing a City of Santa Clara Bicycle Pedestrian Advisory Committee Member to Serve as the City’s Representative on the Santa Clara Valley Transportation Authority Bicycle Pedestrian Advisory Committee Recommendation: As recommended by the Santa Clara Bicycle and Pedestrian Advisory Committee appoint the City of Santa Clara Bicycle Pedestrian Advisory Committee member Rafael Rius to serve as the City’s representative on the Santa Clara Valley Transportation Authority Bicycle Pedestrian Advisory Committee for a term ending June 30, 2020. 2.F 18-395 Action on a Resolution Revising the Council and Authorities Regular Meetings Dates for the 2018 Calendar Year Recommendation: Adopt a Resolution revising the Council and Authorities regular meeting dates for the 2018 calendar year to reflect the cancelation of the September 25 and October 23, 2018 meetings and to set September 11 and October 30, 2018 as Council and Authorities regular meetings. 2.G 18-992 Action on a Resolution for the Use of City Water Forces at Two Park Locations Recommendation: Adopt a Resolution approving the use of City Water Forces for the upgrade of existing water services and installation of new water services at Machado Park and Bowers Park. 2.H 18-803 Action on Resolutions Ordering the Vacation of Underground Electric Easements for Various Properties Recommendation: 1. Adopt four (4) Resolutions Ordering the Vacation of the Underground Electric Easements at 3535 Garrett Drive [APN 216-31-093 (2017-18); SC 19,051], 3315/3325 Scott Boulevard [APN 216-31 -090 (2017-18); SC 19,052], 3000/3100 Tannery Way [APN 216-31-094 (2017-18); SC 19,053], and 2910 Tannery Way [APN 216-31-Common Area (2017-18); SC 19,054]; and 2. Authorize the recordation of the Resolutions. City of Santa Clara Page 4 of 11 Printed on 8/17/2018 Council and Authorities Concurrent Meeting Agenda August 21, 2018 Meeting 2.I 18-805 Action on Resolution Ordering the Vacation of an Underground Electric Easement at 3740 El Camino Real Recommendation: 1. Adopt a Resolution ordering the vacation of the underground electric easement at 3740 El Camino Real [APN 313-06-003 (2017-18); SC 19,043]; and 2. Authorize the recordation of the Resolution. 2.J 18-115 Action on Agreement with TruePoint Solutions, LLC for a Citywide Permit System Upgrade Software Implementation Recommendation: Approve an Agreement for the Performance of Services with TruePoint Solutions, LLC to provide software implementation services to upgrade the City’s permit system in an amount not-to-exceed $885,082 over a two-and-a-half-year term. 2.K 18-118 Action on Agreement with Accela, Inc. for a Citywide Permit System Upgrade Software Subscription Recommendation: Approve an Agreement for the Performance of Services with Accela, Inc. to provide software subscription services to upgrade the City’s permit system, in an amount not to exceed $84,115 in the first year, with a total not-to-exceed amount of $1,218,660 over a five-year term. 2.L 18-260 Action on a Resolution Adopting a Complete Streets Policy to Receive Measure B Funds Recommendation: Adopt a Resolution adopting a Complete Streets Policy containing the nine Complete Streets elements as outlined by the Metropolitan Transportation Commission to receive Measure B funds . 2.M 18-272 Action on an Agreement with Pipe and Plant Solutions, Inc. for Sanitary Sewer Main Assessment Phase II Recommendation: 1. Approve and authorize the City Manager to execute the Agreement for Services with Pipe and Plant Solutions, Inc. for the Sanitary Sewer Main Assessment Phase II project for an amount not to exceed $650,000; and 2. Authorize the City Manager to make minor, non-substantive modifications if needed. City of Santa Clara Page 5 of 11 Printed on 8/17/2018 Council and Authorities Concurrent Meeting Agenda August 21, 2018 Meeting 2.N 18-606 Action on a Resolution Setting the Small Cell Attachment Rate to City Owned Electric Utility Poles by Third Party Communications Service Providers Recommendation: Adopt a Resolution setting the small cell attachment rate to City owned electric utility poles by third party communications service providers. 2.O 18-822 Public Hearing: Action on Eligibility for Historic Resource Inventory Listing of the property located at 1493 El Camino Real Recommendation: Alternatives 1 & 4: 1. Find that the single-family residence at 1493 El Camino Real is not eligible for listing on the Historical Resource Inventory; 4. Allow relocation of the existing main structure until such time as a development plan is approved. 2.P 18-777 Action on a Design Professional Services Agreement with Alta Planning + Design for the Pedestrian Master Plan Project and Related Budget Amendment Recommendation: 1. Approve and authorize the City Manager to execute the Agreement for Design Professional Services with Alta Planning + Design for the Pedestrian Master Plan project in the amount not-to-exceed $307,135; 2. Approve the related budget amendment transferring $27,921 from the Pedestrian and Bicycle Enhancement Facilities project (CIP 533-1220) to the Pedestrian Master Plan project (CIP 533-1233); and 3. Authorize the City Manager to make minor modifications to the Agreement, if necessary. 2.Q 18-891 Action on an Agreement with M T Tire Service Recommendation: 1. Approve and authorize the City Manager to execute an Agreement for tire services with M T Tire Service for an amount not-to-exceed $120,000 over a three-year term subject to annual appropriations; and 2. Authorize the City Manager to make minor modifications to the Agreement, if necessary. City of Santa Clara Page 6 of 11 Printed on 8/17/2018 Council and Authorities Concurrent Meeting Agenda August 21, 2018 Meeting 2.R 18-892 Action on an Agreement and Covenant Running with the Land to Allow Private Improvements within the Public Right-of-Way at 3515 Monroe Street Recommendation: 1. Approve and authorize the City Manager to execute the Agreement and Covenant Running With the Land with 3515-3585 Monroe Street LLC to install and maintain private landscaping and irrigation system improvements within the public right-of-way at 3515 Monroe Street [APN 216-25-006 (2017-18); SC 19,028]; and 2. Authorize the recordation thereof. 2.S 18-893 Action on Final Map for Tract No. 10453 at 967 Warburton Avenue Recommendation: 1. Approve the Final Map for Tract No. 10453; 2. Authorize the City Manager to make minor modifications, if necessary, prior to recordation; and 3. Authorize the recordation of the Final Map for Tract No. 10453, which divides one parcel into six lots located at 967 Warburton Avenue [APN 224-27-048 (2017-18)]. City of Santa Clara Page 7 of 11 Printed on 8/17/2018 Council and Authorities Concurrent Meeting Agenda August 21, 2018 Meeting 2.T 18-913 Action on Award of Contract for the Pruneridge Avenue and Cronin Drive Traffic Signal Installation Project and Related Budget Amendments Recommendation: 1. Award the Public Works Contract for the Pruneridge Avenue and Cronin Drive Traffic Signal Installation Project (CE 17-18-06) to the lowest and responsive bidder, Tennyson Electric Inc. in the amount of $553,512 and authorize the City Manager to execute any and all documents associated with and necessary for the award, completion, and acceptance of the Project; 2. Authorize the City Manager to execute change orders up to 10% of the original contract price, or $55,351, for a total not-to-exceed amount of $608,863; 3. Approve the increase in the Traffic Signal Installation - Pruneridge Ave/Cronin Dr Intersection carryforward of $7,857, as a result of the reconciliation between the estimated and actual carryforward; and 4. Approve the related budget amendment transferring $80,859 from the Traffic Signal Enhancements project to the Pruneridge Avenue/Cronin Drive Traffic Signal Installation project. 2.U 18-931 Action on an Agreement with Valley Power Systems North, Inc. for Generator Services Recommendation: 1. Approve and authorize the City Manager to execute the Agreement for Generator Services with Valley Power Systems North, Inc. for an amount not-to-exceed $725,000 over the three-year term subject to annual appropriation of funds; and 2. Authorize the City Manager to make minor modifications of the Agreement, if necessary. City of Santa Clara Page 8 of 11 Printed on 8/17/2018 Council and Authorities Concurrent Meeting Agenda August 21, 2018 Meeting 2.V 18-1048 Action on Adoption of Ordinance No. 1984 Amending Title 18 of “The Code of the City of Santa Clara, California” to Add Parking Ratios for Data Centers and Self-Storage Facilities Recommendation: Adopt Ordinance No. 1984 Amending Title 18 of “The Code of the City of Santa Clara, California” to Add Parking Ratios for Data Centers and Self-Storage Facilities to Chapter 18.74, Parking Regulations. 2.W 18-1049 Action on Adoption of Ordinance No. 1985 Approving a Development Agreement between the City of Santa Clara and Benton and El Camino, LP for the Property located at 575 Benton Street, Santa Clara Recommendation: Adopt Ordinance No. 1985 Approving a Development Agreement between the City of Santa Clara and Benton and El Camino, LP for the Property located at 575 Benton Street, Santa Clara. 2.X 18-1051 Action on Adoption of Ordinance No. 1986 Making Corresponding Revisions to Santa Clara City Code Section 17.15.330 Related to Traffic Impact Fees Recommendation: Adopt Ordinance No. 1986 Making Corresponding Revisions to Santa Clara City Code Section 17.15.330 Related to Traffic Impact Fees. 2.Y 18-1126 Action on Designating a Voting Delegate for League of California Cities 2018 Annual Business Meeting Recommendation: Designate Council Member Teresa O’Neill to serve as the voting delegate and Chief Operating Officer Walter C. Rossmann as the alternate voting delegate, to represent the City of Santa Clara at the League of California Cities 2018 Annual Business Meeting. 2.Z 18-1130 Direction related to Elected Police Chief salary setting by Salary Setting Commission Recommendation: Direct staff to bring forward an ordinance that will include the Elected Police Chief as part of the Salary Setting Commission’s regular review and setting of City elected officials’ compensation beginning in 2019. City of Santa Clara Page 9 of 11 Printed on 8/17/2018 Council and Authorities Concurrent Meeting Agenda August 21, 2018 Meeting PUBLIC PRESENTATIONS [This item is reserved for persons to address the Council or authorities on any matter not on the agenda that is within the subject matter jurisdiction of the City or Authorities. The law does not permit action on, or extended discussion of, any item not on the agenda except under special circumstances. The governing body, or staff, may briefly respond to statements made or questions posed, and appropriate body may request staff to report back at a subsequent meeting. Although not required, please submit to the City Clerk your name and subject matter on the speaker card available in the Council Chambers.] CONSENT ITEMS PULLED FOR DISCUSSION PUBLIC HEARING/GENERAL BUSINESS 3. 18-1068 Action on Admonition of Council Members Kolstad and Mahan Recommendation: Staff has no recommendation for this item. STADIUM AUTHORITY ITEMS 4. 18-1135 Informational Report on the Release of the Interim and Final Arbitration Awards in the Stadium Lease Arbitration Recommendation: Note and File Report REPORTS OF MEMBERS AND SPECIAL COMMITTEES CITY MANAGER/EXECUTIVE DIRECTOR REPORT 18-1145 Informational Report on the Convention-Visitors Bureau Agreement and Convention Center Management Agreement with the Santa Clara Chamber of Commerce 18-220 Tentative Meeting Agenda Calendar ADJOURNMENT The next regular scheduled meeting is on Tuesday evening, August 28, 2018 in the City Hall Council Chambers. MEETING DISCLOSURES City of Santa Clara Page 10 of 11 Printed on 8/17/2018 Council and Authorities Concurrent Meeting Agenda August 21, 2018 Meeting The time limit within which to commence any lawsuit or legal challenge to any quasi-adjudicative decision made by the City is governed by Section 1094.6 of the Code of Civil Procedure, unless a shorter limitation period is specified by any other provision. Under Section 1094.6, any lawsuit or legal challenge to any quasi-adjudicative decision made by the City must be filed no later than the 90th day following the date on which such decision becomes final. Any lawsuit or legal challenge, which is not filed within that 90-day period, will be barred. If a person wishes to challenge the nature of the above section in court, they may be limited to raising only those issues they or someone else raised at the meeting described in this notice, or in written correspondence delivered to the City of Santa Clara, at or prior to the meeting. In addition, judicial challenge may be limited or barred where the interested party has not sought and exhausted all available administrative remedies. AB23 ANNOUNCEMENT: Members of the Santa Clara Stadium Authority, Sports and Open Space Authority and Housing Authority are entitled to receive $30 for each attended meeting. Note: The City Council and its associated Authorities meet as separate agencies but in a concurrent manner. Actions taken should be considered actions of only the identified policy body. LEGEND: City Council (CC); Stadium Authority (SA); Sports and Open Space Authority (SOSA); Housing Authority (HA); Successor Agency to the City of Santa Clara Redevelopment Agency (SARDA) Public contact was made by posting the Council agenda on the City’s official-notice bulletin board outside City Hall Council Chambers. A complete agenda packet is available on the City’s website and in the City Clerk’s Office at least 72 hours prior to a Regular Meeting and 24 hours prior to a Special Meeting. A hard copy of any agenda report may be requested by contacting the City Clerk’s Office at (408) 615-2220, email clerk@santaclaraca.gov <mailto:clerk@santaclaraca.gov> or at the public information desk at any City of Santa Clara public library. If a member of the public submits a speaker card for any agenda items, their name will appear in the Minutes. If no speaker card is submitted, the Minutes will reflect "Public Speaker." City of Santa Clara Page 11 of 11 Printed on 8/17/2018