City Council and Authorities Concurrent

City of Santa Clara Meeting Agenda Council and Authorities Concurrent Meeting Tuesday, July 9, 2019 6:00 PM City Hall Council Chambers 1500 Warburton Avenue Santa Clara, CA 95050 6:00 PM COUNCIL REGULAR MEETING Call to Order Pledge of Allegiance and Statement of Values Roll Call 1. 19-680 Presentation on the Worker Cooperative Business Model CONTINUANCES/EXCEPTIONS SPECIAL ORDER OF BUSINESS 2. 19-575 Recognition of Outgoing Commissioners/Committee Members for the Cultural, Historical and Landmarks, and Parks & Recreation Commissions and Housing Rehabilitation Loan Committee CONSENT CALENDAR [Items listed on the CONSENT CALENDAR are considered routine and will be adopted by one motion. There will be no separate discussion of the items on the CONSENT CALENDAR unless discussion is requested by a member of the Council, staff, or public. If so requested, that item will be removed from the CONSENT CALENDAR and considered under CONSENT ITEMS PULLED FOR DISCUSSION.] 3.A 19-530 Council and Authorities Concurrent Meeting Minutes of June 4, 2019 Recommendation: Note and file the Council and Authorities Meeting Minutes of June 4, 2019. 3.B 19-766 Governance and Ethics Committee Minutes of April 25, 2019 Recommendation: Approve the Governance and Ethics Committee minutes of April 25, 2019. City of Santa Clara Page 1 of 8 Printed on 6/27/2019 Council and Authorities Concurrent Meeting Agenda July 9, 2019 Meeting 3.C 19-795 Approval of the Economic Development, Communications, and Marketing Committee Meeting Minutes of March 20, 2019 and June 3, 2019 Recommendation: Approve the Economic Development, Communications, and Marketing Committee Meeting Minutes of March 20, 2019 and June 3, 2019. 3.D 19-030 Board, Commissions and Committee Minutes Recommendation: Note and file the Minutes of Parks & Recreation Commission Meeting for May 21, 2019. 3.E 19-284 Action on an Amendment No. 1 to an Agreement with Orchard Commercial, Inc. to Assist in Providing Property Management Services for Maintenance District 183 Recommendation: 1. Approve and authorize the City Manager to execute Amendment No. 1 with Orchard Commercial inc. to Assist in Providing Property Management Services for Maintenance District 183 for a two-year extension in an amount not-to-exceed $170,518, subject to future budget appropriations; and 2. Authorize the City Manager to make minor modifications to Amendment No. 1, if necessary . 3.F 19-291 Action on a Consent to Assignment and Amendment No. 1 to the Agreement for Services with Granicus, LLC to Provide City Website Redesign, Implementation and Support Services Recommendation: Authorize the City Manager to execute the Consent to Assignment and Amendment No. 1 to the Agreement for Services with Granicus, LLC to Provide City Website Redesign, Implementation and Support Services, for a maximum compensation amount not-to-exceed $663,115, subject to budget appropriations. City of Santa Clara Page 2 of 8 Printed on 6/27/2019 Council and Authorities Concurrent Meeting Agenda July 9, 2019 Meeting 3.G 19-350 Action on a Resolution for the Use of City Electric Forces at Various Locations Recommendation: Adopt a Resolution approving the use of City Electric Forces for the installation of facilities at 3505 Kifer Road, 967 Warburton Avenue, 1950 El Camino Real, 90 Kiely Boulevard, 526 Laurelwood Road and 3185 Molinaro Street, 501 Reed Street, and Mission College Boulevard and Wyatt Drive. 3.H 19-472 Action on the 2019 Annual Report Related to the Federal Emergency Management Agency’s National Flood Insurance Program’s Community Rating System Recommendation: Note and File the 2019 Annual Report for the Santa Clara County Multi-Jurisdictional Program for Public Information related to the Federal Emergency Management Agency’s National Flood Insurance Program’s Community Rating System. 3.I 19-553 Action on a Resolution Authorizing an Application for the County of Santa Clara Historic Grant Program for the City-owned Harris-Lass Historic Preserve at 1889 Market Street Recommendation: 1. Adopt a Resolution Authorizing an Application for the County of Santa Clara Historic Grant Program for the City-owned Harris-Lass Historic Preserve at 1889 Market Street; and 2. Authorize the City Manager to negotiate, execute, amend, or terminate any resulting Grant Funding Agreement. City of Santa Clara Page 3 of 8 Printed on 6/27/2019 Council and Authorities Concurrent Meeting Agenda July 9, 2019 Meeting 3.J 19-554 Action on Award of Contract for the Westside Retention Basin Pump Replacement Project Recommendation: 1. Award the Public Works Contract for the Westside Retention Basin Pump Replacement Project (CE17-18-16) to the lowest responsive and responsible bidder, Anderson Pacific Engineering Construction, Inc., in the amount of $798,000 and authorize the City Manager to execute any and all documents associated with, and necessary for the award, completion, and acceptance of this Project; and 2. Authorize the City Manager to execute change orders up to approximately 15 percent of the original contract price, or $119,700, for a total not to exceed amount of $917,700. 3.K 19-562 Action on a Resolution adopting an Internal Audit Charter for the City Auditor’s Office Recommendation: Adopt a Resolution approving the Internal Audit Charter. 3.L 19-576 Action on a Resolution Ordering the Vacation of an Underground Electric Easement at 3075 Olcott Street Recommendation: 1. Adopt a Resolution Ordering the Vacation of the Underground Electric Easement at 3075 Olcott Street [APN 224-46-006 (2018-19); SC 19,168]; and 2. Authorize the recordation of the Resolution. 3.M 19-630 Informational Report on Smoking Ordinance - Training, Policy and Enforcement of Section 8.35.130 “Possession of Tobacco by Persons Under 21 Years of Age” Recommendation: Note and file the Informational Report regarding the Smoking Ordinance. City of Santa Clara Page 4 of 8 Printed on 6/27/2019 Council and Authorities Concurrent Meeting Agenda July 9, 2019 Meeting 3.N 19-675 Action on a Resolution for the Sustainable Communities Grants Restricted Grant Agreement for Fiscal Year 2019/20 with the California Department of Transportation for the Pruneridge Avenue Complete Streets Plan Recommendation: Adopt a Resolution for the Sustainable Communities Grants Restricted Grant Agreement for Fiscal Year 2019/20 with the California Department of Transportation for the Pruneridge Avenue Complete Streets Plan. 3.O 19-681 Action on the Santa Clara Senior Needs Assessment Final Report Recommendation: Note and File the City of Santa Clara Senior Needs Assessment Final Report. 3.P 19-615 Action on an Agreement with CSG Consultants, Inc. for Engineering Design Services for Pavement Maintenance and Rehabilitation Projects Recommendation: 1. Approve and authorize the City Manager to execute an agreement with CSG Consultants, Inc. for Engineering Design Services for Pavement Maintenance and Rehabilitation Projects for an initial two-year term ending March 31, 2021 in the amount not-to-exceed $694,290 for services required for pavement maintenance and rehabilitation contracts to be constructed in 2020; 2. Approve and authorize the City Manager to execute two additional contract extension options to extend the term of the agreement to provide services for future 2021 and 2022 pavement maintenance and rehabilitation contracts in the amount of $643,500 for the first extension option, and $663,300 for the second extension option, subject to the annual appropriation of funds; and 3. Authorize the City Manager to make minor, non-substantive modifications to the agreement, if needed. City of Santa Clara Page 5 of 8 Printed on 6/27/2019 Council and Authorities Concurrent Meeting Agenda July 9, 2019 Meeting 3.Q 19-657 Action on a Resolution Ordering the Vacation of Anchor Easements, Wire Overhang Easement and Public Utility Easement at 3650 Kifer Road Recommendation: 1. Adopt a Resolution Ordering the Vacation of Anchor Easements, Wire Overhang Easement and Public Utility Easement at 3650 Kifer Road [APN 205-38-015 (2018-19); SC 19,169]; and 2. Authorize the recordation of the Resolution. PUBLIC PRESENTATIONS [This item is reserved for persons to address the Council or authorities on any matter not on the agenda that is within the subject matter jurisdiction of the City or Authorities. The law does not permit action on, or extended discussion of, any item not on the agenda except under special circumstances. The governing body, or staff, may briefly respond to statements made or questions posed, and appropriate body may request staff to report back at a subsequent meeting. Although not required, please submit to the City Clerk your name and subject matter on the speaker card available in the Council Chambers.] CONSENT ITEMS PULLED FOR DISCUSSION PUBLIC HEARING/GENERAL BUSINESS 4. 19-781 Action on a Written Petition submitted by Jerry R. Patrignani requesting an Update and Potential Action on Lawn Bowl Clubhouse Project Recommendation: Staff makes no recommendation. 5. 19-745 Action on Referrals from the June 3, 2019 Economic Development, Communications and Marketing Committee Meeting [EDCM Committee referral 6/3/19 - Items 19-689, 19-691, and 19-715] Recommendation: Staff makes no recommendation. 6. 19-072 Consideration of Silicon Valley Power Quarterly Strategic Plan Update Recommendation: Note and file the Silicon Valley Power Quarterly Strategic Plan Update. City of Santa Clara Page 6 of 8 Printed on 6/27/2019 Council and Authorities Concurrent Meeting Agenda July 9, 2019 Meeting 7. 19-763 Public Hearing: Actions on Gateway Crossings project located at 1205 Coleman Avenue including General Plan Amendment to Santa Clara Station Very High Density Residential (51-120 du/ac) with a minimum commercial Floor Area Ratio (FAR) of 0.20, revision to the Climate Action Plan to add Transportation Demand Management (TDM) goals for the new land use designation, creation of a new Very High Density Mixed Use Zoning District and Rezoning to that District, Vesting Tentative Subdivision Map, Development Agreement, Environmental Impact Report (EIR), and Mitigation Monitoring and Reporting Program (MMRP) Recommendation: Alternatives 1, 2, 3, 4 and 5: 1. Adopt a resolution to approve and Certify an Environmental Impact Report (EIR) and adopt CEQA Findings and a Statement of Overriding Considerations (SOC) and the Mitigation Monitoring and Reporting Program (MMRP); 2. Adopt a resolution to approve the General Plan Amendment #87 from Regional Commercial, High Density Residential and Very High Density Residential to Very High Density Residential with a minimum commercial FAR of 0.2; amendment to the General Plan Land Use Map for the Santa Clara Station Focus Area to reflect the General Plan change; and revision to the Climate Action Plan to add TDM goals for the new land use designation; 3. Introduce an ordinance to approve the Rezone from Light Industrial (ML) to Very High Density Mixed Use (VHDMU) to allow phased construction of a mixed use development consisting of 1,565 residential units, 152,000 square foot hotel, 45,000 square feet of supporting retail, park and open space, surface and structured parking facilities, private streets, and site improvements; subject to conditions; 4. Adopt a resolution to approve the Vesting Tentative Subdivision Map for the purpose of developing four mixed use parcels, two commercial parcels, two dedicated park parcels and six common lots for site access/circulation and utility corridors to serve the development; and 5. Introduce an Ordinance to approve the Development Agreement. City of Santa Clara Page 7 of 8 Printed on 6/27/2019 Council and Authorities Concurrent Meeting Agenda July 9, 2019 Meeting 8. 19-813 Charter requirements upon vacancy in the elective office of Chief of Police Recommendation: Note and file this informational report. REPORTS OF MEMBERS AND SPECIAL COMMITTEES CITY MANAGER/EXECUTIVE DIRECTOR REPORT 19-730 Monthly Update on City Council and Stadium Authority Staff Referrals 19-557 Tentative Meeting Agenda Calendar ADJOURNMENT The next regular scheduled meeting is on Tuesday evening, July 16, 2019 in the City Hall Council Chambers. MEETING DISCLOSURES The time limit within which to commence any lawsuit or legal challenge to any quasi-adjudicative decision made by the City is governed by Section 1094.6 of the Code of Civil Procedure, unless a shorter limitation period is specified by any other provision. Under Section 1094.6, any lawsuit or legal challenge to any quasi-adjudicative decision made by the City must be filed no later than the 90th day following the date on which such decision becomes final. Any lawsuit or legal challenge, which is not filed within that 90-day period, will be barred. If a person wishes to challenge the nature of the above section in court, they may be limited to raising only those issues they or someone else raised at the meeting described in this notice, or in written correspondence delivered to the City of Santa Clara, at or prior to the meeting. In addition, judicial challenge may be limited or barred where the interested party has not sought and exhausted all available administrative remedies. AB23 ANNOUNCEMENT: Members of the Santa Clara Stadium Authority, Sports and Open Space Authority and Housing Authority are entitled to receive $30 for each attended meeting. Note: The City Council and its associated Authorities meet as separate agencies but in a concurrent manner. Actions taken should be considered actions of only the identified policy body. LEGEND: City Council (CC); Stadium Authority (SA); Sports and Open Space Authority (SOSA); Housing Authority (HA); Successor Agency to the City of Santa Clara Redevelopment Agency (SARDA) Public contact was made by posting the Council agenda on the City’s official-notice bulletin board outside City Hall Council Chambers. A complete agenda packet is available on the City’s website and in the City Clerk’s Office at least 72 hours prior to a Regular Meeting and 24 hours prior to a Special Meeting. A hard copy of any agenda report may be requested by contacting the City Clerk’s Office at (408) 615-2220, email clerk@santaclaraca.gov <mailto:clerk@santaclaraca.gov> or at the public information desk at any City of Santa Clara public library. If a member of the public submits a speaker card for any agenda items, their name will appear in the Minutes. If no speaker card is submitted, the Minutes will reflect "Public Speaker." City of Santa Clara Page 8 of 8 Printed on 6/27/2019