City Council and Authorities Concurrent

City of Santa Clara Call and Notice of Special Meeting Council and Authorities Concurrent Meeting Wednesday, September 4, 2019 4:30 PM Special Meeting - City Hall Council Chambers 1500 Warburton Avenue Santa Clara, CA 95050 NOTICE IS HEREBY GIVEN that, pursuant to the provisions of California Government Code §54956 (“The Brown Act”) and Section 708 of the Santa Clara City Charter, the Mayor calls for a Special Meeting of the City Council of the City of Santa Clara to commence and convene on September 4, 2019, at 4:30 pm for a Special Meeting in the City Hall Council Chambers located in the East Wing of City Hall at 1500 Warburton Avenue, Santa Clara, California, to consider the following matter(s) and to potentially take action with respect to them. Closed Session - 4:30 PM | Study Session - 5:00 PM | Special Meeting - 6:00 PM 4:30 PM CLOSED SESSION Call to Order in the Council Chambers Confirmation of a Quorum Public Comment The public may provide comments regarding the Closed Session item (s) just prior to the Council beginning the Closed Session. Closed Sessions are not open to the public. City of Santa Clara Page 1 of 5 Printed on 8/30/2019 Council and Authorities Concurrent Call and Notice of Special Meeting September 4, 2019 Meeting 19-1026 Conference with Labor Negotiators (CC) Pursuant to Gov. Code § 54957.6 City representative: Deanna J. Santana, City Manager (or designee) Employee Organization(s): Unit #1 - Santa Clara Firefighters Association, IAFF, Local 1171 Unit #2 - Santa Clara Police Officer’s Association Unit #3 - IBEW Local 1245 (International Brotherhood of Electrical Workers) Unit #4 - City of Santa Clara Professional Engineers Units #5, 7 & 8 - City of Santa Clara Employees Association Unit #6 - AFSCME Local 101 (American Federation of State, County and Municipal Employees) Unit #9 - Miscellaneous Unclassified Management Employees Unit #9A - Unclassified Police Management Employees Unit #9B - Unclassified Fire Management Employees Unit #10 - PSNSEA (Public Safety Non-Sworn Employees Association) Convene to Closed Session (Council Conference Room) 5:00 PM STUDY SESSION Call to Order in the Council Chambers Confirmation of a Quorum 19-540 Joint Study Session with Planning Commission on the Zoning Code Comprehensive Update: Safe Parking, Assisted Living, and Continuation of August 20 Study Session Topics 6:00 PM SPECIAL MEETING Call to Order Pledge of Allegiance and Statement of Values Roll Call REPORTS OF ACTION TAKEN IN CLOSED SESSION MATTERS CONTINUANCES/EXCEPTIONS City of Santa Clara Page 2 of 5 Printed on 8/30/2019 Council and Authorities Concurrent Call and Notice of Special Meeting September 4, 2019 Meeting SPECIAL ORDER OF BUSINESS 1. 19-843 Proclamation of September 2019 as Community Preparedness Month CONSENT CALENDAR [Items listed on the CONSENT CALENDAR are considered routine and will be adopted by one motion. There will be no separate discussion of the items on the CONSENT CALENDAR unless discussion is requested by a member of the Council, staff, or public. If so requested, that item will be removed from the CONSENT CALENDAR and considered under CONSENT ITEMS PULLED FOR DISCUSSION.] 2.A 19-887 Action on Amended Council Policy 043 Entitled “Official Travel by Elected Officials” Recommendation: Adopt a Resolution repealing Resolution No. 17-8432 and adopting the amended Council Policy on Official Travel by Elected Officials. 2.B 19-888 Action on Amended Council Policy 035 Entitled “Naming of Facilities” Recommendation: Adopt a Resolution amending Council Policy 043 on Naming of Facilities. 2.C 19-921 Action on Amendment No. 3 to the Agreement with Hulberg and Associates, Inc., DBA Valbridge Property Advisors for consulting services associated with the Related Santa Clara (CityPlace) Development Project Recommendation: Approve and authorize the City Manager to execute Amendment No. 3 to the Agreement with Hulberg and Associates, Inc., DBA Valbridge Property Advisors to increase compensation by $70,000 for a revised not to exceed compensation amount of $169,000 for consulting services related to the CityPlace Santa Clara Development Project. PUBLIC PRESENTATIONS [This item is reserved for persons to address the Council or authorities on any matter not on the agenda that is within the subject matter jurisdiction of the City or Authorities. The law does not permit action on, or extended discussion of, any item not on the agenda except under special circumstances. The governing body, or staff, may briefly respond to statements made or questions posed, and appropriate body may request staff to report back at a subsequent meeting. Although not required, please submit to the City Clerk your name and subject matter on the speaker card available in the Council Chambers.] CONSENT ITEMS PULLED FOR DISCUSSION PUBLIC HEARING/GENERAL BUSINESS City of Santa Clara Page 3 of 5 Printed on 8/30/2019 Council and Authorities Concurrent Call and Notice of Special Meeting September 4, 2019 Meeting 3. 19-981 Action on the City’s Response to the 2018-2019 Santa Clara County Civil Grand Jury Report: “City of Santa Clara Public Records Access: The Paper Chase” Recommendation: It is recommended the City Council approve this response and authorize Mayor Gillmor to submit the City’s Response to the Civil Grand Jury Report to the Honorable Deborah A. Ryan, Presiding Judge, Superior Court of California, County of Santa Clara, 191 North First Street, San José, California 95113, no later than Monday, September 16, 2019. 4. 19-1016 Charter Review Committee Update 5. 19-975 Declaring the Vacancy for the Position of Elected Chief of Police and discussion on process for filling the vacancy by appointment or special election in March 2020 Recommendation: Staff makes no recommendation. REPORTS OF MEMBERS AND SPECIAL COMMITTEES CITY MANAGER/EXECUTIVE DIRECTOR REPORT 6. 19-959 Informational Report on the State of California’s Preferred Alternative for the California High-Speed Rail Project Recommendation: Note and file the Informational Report on the State of California’s Preferred Alternative for the California High-Speed Rail Project and have the City Manager submit a Letter to the California High-Speed Rail Authority in support of the Preferred Alternative. ADJOURNMENT The next regular scheduled meeting is on Tuesday evening, September 17, 2019 in the City Hall Council Chambers. MEETING DISCLOSURES City of Santa Clara Page 4 of 5 Printed on 8/30/2019 Council and Authorities Concurrent Call and Notice of Special Meeting September 4, 2019 Meeting The time limit within which to commence any lawsuit or legal challenge to any quasi-adjudicative decision made by the City is governed by Section 1094.6 of the Code of Civil Procedure, unless a shorter limitation period is specified by any other provision. Under Section 1094.6, any lawsuit or legal challenge to any quasi-adjudicative decision made by the City must be filed no later than the 90th day following the date on which such decision becomes final. Any lawsuit or legal challenge, which is not filed within that 90-day period, will be barred. If a person wishes to challenge the nature of the above section in court, they may be limited to raising only those issues they or someone else raised at the meeting described in this notice, or in written correspondence delivered to the City of Santa Clara, at or prior to the meeting. In addition, judicial challenge may be limited or barred where the interested party has not sought and exhausted all available administrative remedies. AB23 ANNOUNCEMENT: Members of the Santa Clara Stadium Authority, Sports and Open Space Authority and Housing Authority are entitled to receive $30 for each attended meeting. Note: The City Council and its associated Authorities meet as separate agencies but in a concurrent manner. Actions taken should be considered actions of only the identified policy body. LEGEND: City Council (CC); Stadium Authority (SA); Sports and Open Space Authority (SOSA); Housing Authority (HA); Successor Agency to the City of Santa Clara Redevelopment Agency (SARDA) Public contact was made by posting the Council agenda on the City’s official-notice bulletin board outside City Hall Council Chambers. A complete agenda packet is available on the City’s website and in the City Clerk’s Office at least 72 hours prior to a Regular Meeting and 24 hours prior to a Special Meeting. A hard copy of any agenda report may be requested by contacting the City Clerk’s Office at (408) 615-2220, email clerk@santaclaraca.gov <mailto:clerk@santaclaraca.gov> or at the public information desk at any City of Santa Clara public library. If a member of the public submits a speaker card for any agenda items, their name will appear in the Minutes. If no speaker card is submitted, the Minutes will reflect "Public Speaker." City of Santa Clara Page 5 of 5 Printed on 8/30/2019