City Council and Authorities Concurrent

City of Santa Clara Call and Notice of Special Meeting Council and Authorities Concurrent Meeting Tuesday, December 3, 2019 5:00 PM Stadium Authority & Special Meeting City Council - City Hall Council Chambers 1500 Warburton Avenue Santa Clara, CA 95050 NOTICE IS HEREBY GIVEN that, pursuant to the provisions of California Government Code §54956 (“The Brown Act”) and Section 708 of the Santa Clara City Charter, the Mayor calls for a Special Meeting of the City Council of the City of Santa Clara to commence and convene on December 3, 2019, at 5:00 pm for a Special Meeting in the City Hall Council Chambers located in the East Wing of City Hall at 1500 Warburton Avenue, Santa Clara, California, to consider the following matter(s) and to potentially take action with respect to them. 5:00 PM CLOSED SESSION Call to Order in the Council Chambers Confirmation of a Quorum Public Comment The public may provide comments regarding the Closed Session item (s) just prior to the Council beginning the Closed Session. Closed Sessions are not open to the public. City of Santa Clara Page 1 of 6 Printed on 11/21/2019 Council and Authorities Concurrent Call and Notice of Special Meeting December 3, 2019 Meeting 19-1380 Conference with Labor Negotiators (CC) Pursuant to Gov. Code § 54957.6 City representative: Deanna J. Santana, City Manager (or designee) Employee Organization(s): Unit #1-Santa Clara Firefighters Association, IAFF, Local 1171 Unit #2-Santa Clara Police Officer’s Association Unit #3-IBEW Local 1245 (International Brotherhood of Electrical Workers) Unit #4-City of Santa Clara Professional Engineers Units #5, 7 & 8-City of Santa Clara Employees Association Unit #6-AFSCME Local 101 (American Federation of State, County and Municipal Employees) Unit #9-Miscellaneous Unclassified Management Employees Unit #9A-Unclassified Police Management Employees Unit #9B-Unclassified Fire Management Employees Unit #10-PSNSEA (Public Safety Non-Sworn Employees Association) Convene to Closed Session (Council Conference Room) 6:00 PM STADIUM AUTHORITY & SPECIAL MEETING Call to Order Pledge of Allegiance and Statement of Values Roll Call REPORTS OF ACTION TAKEN IN CLOSED SESSION MATTERS CONTINUANCES/EXCEPTIONS SPECIAL ORDER OF BUSINESS 1. 19-1342 Recognition of Santa Clara University Students’ Downtown Plan Scroll Concept CONSENT CALENDAR [Items listed on the CONSENT CALENDAR are considered routine and will be adopted by one motion. There will be no separate discussion of the items on the CONSENT CALENDAR unless discussion is requested by a member of the Council, staff, or public. If so requested, that item will be removed from the CONSENT CALENDAR and considered under CONSENT ITEMS PULLED FOR DISCUSSION.] City of Santa Clara Page 2 of 6 Printed on 11/21/2019 Council and Authorities Concurrent Call and Notice of Special Meeting December 3, 2019 Meeting 2.A 19-1205 Action on Bills and Claims for the month of September 2019 Recommendation: Approve the list of Bills and Claims for September 2019. 2.B 19-934 Action on an Agreement with HSQ Technology for the Upgrade of an Existing MISER Supervisory Control and Data Acquisition (SCADA) Core System Recommendation: Authorize the City Manager or designee to negotiate and execute an agreement with HSQ Technology to upgrade the SCADA system used to monitor and control Water, Sewer, and Storm Infrastructure for a not-to-exceed amount of $452,353 plus an additional 10% of the final negotiated not-to-exceed amount as contingency to cover any unanticipated costs that may result due to changes in final configuration or issues encountered during the implementation phase. 2.C 19-1217 Action on an Affordable Housing Agreement with LS-Santa Clara, LLC for Project located at 1433-1493 El Camino Real Recommendation: 1. Approve and authorize the City Manager to execute the Affordable Housing Agreement with LS-Santa Clara, LLC (Attachment 1), to execute amendments thereto, and to take any other action necessary to implement the requirement for the provision of four (4) Below Market Purchase homes within a 39-unit townhome project at 1433-1493 El Camino Real; and 2. Authorize the recordation thereof. 2.D 19-1264 Action on Appointment of Members to the Bicycle and Pedestrian Advisory Committee Recommendation: Appoint Betsy Megas, Diane Harrison, and Yury Perzov to serve three-year terms on the Bicycle and Pedestrian Advisory Committee, expiring on December 31, 2022. City of Santa Clara Page 3 of 6 Printed on 11/21/2019 Council and Authorities Concurrent Call and Notice of Special Meeting December 3, 2019 Meeting 2.E 19-1296 Action on Confirmation 0144 under NCPA Support Services Agreement for Efficiency Services Group, LLC to Provide the Commercial Refrigeration Direct Install Program Recommendation: Authorize the City Manager to execute Confirmation Number 0144 under the NCPA Support Services Agreement Efficiency Services Group, LLC to provide the Commercial Refrigeration Direct Install Program until June 30, 2021 in an amount not-to exceed $815,000, subject to annual appropriation of funds. PUBLIC PRESENTATIONS [This item is reserved for persons to address the Council or authorities on any matter not on the agenda that is within the subject matter jurisdiction of the City or Authorities. The law does not permit action on, or extended discussion of, any item not on the agenda except under special circumstances. The governing body, or staff, may briefly respond to statements made or questions posed, and appropriate body may request staff to report back at a subsequent meeting. Although not required, please submit to the City Clerk your name and subject matter on the speaker card available in the Council Chambers.] CONSENT ITEMS PULLED FOR DISCUSSION PUBLIC HEARING/GENERAL BUSINESS 3. 19-1382 Action on Councilmember Watanabe’s Request Related to Airport Noise Monitoring Recommendation: Staff makes no recommendation. 4. 19-806 Public Hearing: Action on a Successor Agreement with Recology South Bay, dba Recology Santa Clara for Residential Curbside Recycling Services and Related Budget Amendment Recommendation: 1. Approve and authorize the City Manager to execute a successor agreement with Recology South Bay, dba Recology Santa Clara for residential curbside recycling services; 2. Authorize the City Manager to make minor modifications to the proposed agreement, if necessary; and 3. Approve the Related FY 2020/21 Budget Amendment increasing the Solid Waste Fund appropriations and revenues in the amount of $199,860. City of Santa Clara Page 4 of 6 Printed on 11/21/2019 Council and Authorities Concurrent Call and Notice of Special Meeting December 3, 2019 Meeting 5. 19-1355 Action on Substation Service Agreement with Related Santa Clara, LLC for Esperanca Substation Recommendation: 1. Approve the Substation Service Agreement with Related Santa Clara, LLC to allow the City to design, procure equipment, and construct Esperanca Substation to provide permanent electric service to City Place; and 2. Delegate authority to the City Manager to approve long lead time material procurement agreements and purchase orders. 6. 19-074 Consideration of Silicon Valley Power Quarterly Strategic Plan Update Recommendation: Note and file the SVP Quarterly Strategic Plan Update. 7. 19-1383 Discussion and Possible Action on Report from City Attorney on Taking Action by Council Consensus Recommendation: Note and file the report. REPORTS OF MEMBERS AND SPECIAL COMMITTEES CITY MANAGER/EXECUTIVE DIRECTOR REPORT 19-1315 Update on City Council and Stadium Authority Staff Referrals 19-320 Tentative Meeting Agenda Calendar (TMAC) ADJOURNMENT The next regular Council and Authorities Concurrent meeting is scheduled on Tuesday evening, December 10, 2019 in the City Hall Council Chambers. MEETING DISCLOSURES City of Santa Clara Page 5 of 6 Printed on 11/21/2019 Council and Authorities Concurrent Call and Notice of Special Meeting December 3, 2019 Meeting The time limit within which to commence any lawsuit or legal challenge to any quasi-adjudicative decision made by the City is governed by Section 1094.6 of the Code of Civil Procedure, unless a shorter limitation period is specified by any other provision. Under Section 1094.6, any lawsuit or legal challenge to any quasi-adjudicative decision made by the City must be filed no later than the 90th day following the date on which such decision becomes final. Any lawsuit or legal challenge, which is not filed within that 90-day period, will be barred. If a person wishes to challenge the nature of the above section in court, they may be limited to raising only those issues they or someone else raised at the meeting described in this notice, or in written correspondence delivered to the City of Santa Clara, at or prior to the meeting. In addition, judicial challenge may be limited or barred where the interested party has not sought and exhausted all available administrative remedies. AB23 ANNOUNCEMENT: Members of the Santa Clara Stadium Authority, Sports and Open Space Authority and Housing Authority are entitled to receive $30 for each attended meeting. Note: The City Council and its associated Authorities meet as separate agencies but in a concurrent manner. Actions taken should be considered actions of only the identified policy body. LEGEND: City Council (CC); Stadium Authority (SA); Sports and Open Space Authority (SOSA); Housing Authority (HA); Successor Agency to the City of Santa Clara Redevelopment Agency (SARDA) Public contact was made by posting the Council agenda on the City’s official-notice bulletin board outside City Hall Council Chambers. A complete agenda packet is available on the City’s website and in the City Clerk’s Office at least 72 hours prior to a Regular Meeting and 24 hours prior to a Special Meeting. A hard copy of any agenda report may be requested by contacting the City Clerk’s Office at (408) 615-2220, email clerk@santaclaraca.gov <mailto:clerk@santaclaraca.gov> or at the public information desk at any City of Santa Clara public library. If a member of the public submits a speaker card for any agenda items, their name will appear in the Minutes. If no speaker card is submitted, the Minutes will reflect "Public Speaker." City of Santa Clara Page 6 of 6 Printed on 11/21/2019