City Council and Authorities Concurrent

City of Santa Clara Meeting Agenda Council and Authorities Concurrent Meeting Tuesday, August 18, 2020 3:30 PM City Hall Council Chambers 1500 Warburton Avenue Santa Clara, CA 95050 Pursuant to the provisions of California Governor’s Executive Order N-29-20, issued on March 17, 2020, to prevent the spread of COVID-19, the City of Santa Clara has implemented methods for the public to participate remotely: • Via Zoom: o https://santaclaraca.zoom.us/j/99706759306 Meeting ID: 997-0675-9306 or o Phone: 1(669) 900-6833 • Via the City’s eComment (now available during the meeting) • Via email to PublicComment@santaclaraca.gov As always, the public may view the meetings on SantaClaraCA.gov, Santa Clara City Television (Comcast cable channel 15 or AT&T U-verse channel 99), or the livestream on the City’s YouTube channel or Facebook page. For those individuals that do not have the above access, the City Cafeteria has been set up to accommodate up to 10 people at a time and public comment will be given from that location. The meeting set-up is in line with the recommendations of the COVID-19 White House Task Force, which notes no more than 10 people gatherings. The Mayor will be present for the meeting with Councilmembers and department heads participating remotely. A limited number of staff will also be present. 3:30 PM CLOSED SESSION Call to Order in the Council Chambers Roll Call Public Comment The public may provide comments regarding the Closed Session item (s) just prior to the Council beginning the Closed Session. Closed Sessions are not open to the public. City of Santa Clara Page 1 of 10 Printed on 8/13/2020 Council and Authorities Concurrent Meeting Agenda August 18, 2020 Meeting 20-766 Conference with Legal Counsel-Existing Litigation (CC) Pursuant to Gov. Code § 54956.9(d)(1) County Sanitation District 2-3, West Valley Sanitation District, Burbank Sanitary District, Cupertino Sanitary District, and The City of Milpitas v. The City of San Jose, The City of Santa Clara, and Does 1 through 50, Inclusive, Santa Clara Superior Court Case No. 18CV325480 20-767 Conference with Labor Negotiators (CC) Pursuant to Gov. Code § 54957.6 City representative: Deanna J. Santana, City Manager (or designee) Employee Organization(s): Unit #1-Santa Clara Firefighters Association, IAFF, Local 1171 Unit #2-Santa Clara Police Officer’s Association Unit #3-IBEW Local 1245 (International Brotherhood of Electrical Workers) Unit #4-City of Santa Clara Professional Engineers Units #5, 7 & 8-City of Santa Clara Employees Association Unit #6-AFSCME Local 101 (American Federation of State, County and Municipal Employees) Unit #9-Miscellaneous Unclassified Management Employees Unit #9A-Unclassified Police Management Employees Unit #9B-Unclassified Fire Management Employees Unit #10-PSNSEA (Public Safety Non-Sworn Employees Association) Convene to Closed Session (Council Conference Room) 4:45 PM COUNCIL REGULAR MEETING Regular Meeting to Reconvene at 4:45 PM or shortly thereafter. Call to Order Pledge of Allegiance and Statement of Values Roll Call REPORTS OF ACTION TAKEN IN CLOSED SESSION MATTERS CONTINUANCES/EXCEPTIONS City of Santa Clara Page 2 of 10 Printed on 8/13/2020 Council and Authorities Concurrent Meeting Agenda August 18, 2020 Meeting SPECIAL ORDER OF BUSINESS 1. 20-752 Verbal Report from City Manager regarding COVID-19 Pandemic [Council Pillar: Enhance Community Engagement and Transparency] CONSENT CALENDAR [Items listed on the CONSENT CALENDAR are considered routine and will be adopted by one motion. There will be no separate discussion of the items on the CONSENT CALENDAR unless discussion is requested by a member of the Council, staff, or public. If so requested, that item will be removed from the CONSENT CALENDAR and considered under CONSENT ITEMS PULLED FOR DISCUSSION.] 2.A 20-544 Action on Council and Authorities Concurrent and Special City Council Meeting Minutes [Council Pillar: Enhance Community Engagement and Transparency] Recommendation: Approve the Special City Council of June 4, 2020 and Council and Authorities Concurrent of June 9, 2020 Meeting Minutes. 2.B 20-15 Board, Commissions and Committee Minutes [Enhance Community Engagement and Transparency] Recommendation: Note and file the Minutes of: Planning Commission - February 20, 2020 Board of Library Trustees - December 2, 2019 Board of Library Trustees -- February 3, 2020 2.C 20-601 Action on Bills and Claims Report (CC, HA, SA) for the period June 13th, 2020 - July 24th, 2020 [Council Pillars: Enhance Community Engagement and Transparency] Recommendation: Approve the list of Bills and Claims for June 13, 2020 - July 24, 2020. City of Santa Clara Page 3 of 10 Printed on 8/13/2020 Council and Authorities Concurrent Meeting Agenda August 18, 2020 Meeting 2.D 20-563 Action on Amendment No. 2 to the Agreement for Performance of Services with The Permanente Medical Group, Inc. [Council Pillar: Deliver and Enhance High Quality Efficient Services and Infrastructure] Recommendation: 1. Authorize the City Manager to execute Amendment No. 2 to the Agreement with The Permanente Medical Group, Inc. for Professional Medical Services for Public Safety Employees to increase the amount of the agreement by $266,000 and to extend the term of the agreement through August 31, 2025 for a revised not-to-exceed maximum compensation of $600,000; and 2. Authorize the City Manager to execute amendments over the term of the agreement in the event that the demand for services is greater than anticipated, or additional services are required, subject to the same terms and conditions of the Agreement and the appropriation of funds. 2.E 20-545 Action on Amendment No. 1 to the Agreement with Woodard and Curran, Inc. for the Sanitary Sewer Hydraulic Modeling As-Needed Support [Council Pillar: Deliver and Enhance High Quality Efficient Services and Infrastructure] Recommendation: 1. Approve and authorize the City Manager to execute Amendment No. 1 to the Agreement for Design Professional Services with Woodard and Curran, Inc. for Sanitary Sewer Hydraulic Modeling As-Needed Support in the amount of $673,636, and extend the Agreement for one year to June 30, 2022; 2. Authorize the City Manager to exercise the option to extend the Agreement for up to two additional terms of one year each; 3. Authorize the City Manager to make minor modifications to the Agreement, if necessary; and 4. Approve the FY 2020/21 budget amendment in the Sewer Utility Capital Fund to transfer of $41,523 from the Sanitary Sewer Capacity Improvement Project to the Sanitary Sewer Hydraulic Modeling As Needed Support Project. City of Santa Clara Page 4 of 10 Printed on 8/13/2020 Council and Authorities Concurrent Meeting Agenda August 18, 2020 Meeting 2.F 20-749 Adoption of a Resolution extending the Moratorium on Evictions for the Non-payment of Rent and No-Fault Evictions for Tenants with Incomes Affected by the Novel Coronavirus (COVID-19) [Council Pillar: Promote and Enhance Economic, Housing and Transportation Development] Recommendation: Adopt a Resolution extending the moratorium on residential evictions for the nonpayment of rent, as set forth in Chapter 8.65 of Title 8 of the Code of the City of Santa Clara to be in effect through September 30, 2020. 2.G 20-625 Action on Final Map for Tract 10532 at 1205 Coleman Avenue and Addition of Street Names to the City’s Approved Street Names List [Council Pillar: Promote and Enhance Economic, Housing and Transportation Development] Recommendation: 1. Approve Final Map for Tract 10532; 2. Authorize the City Manager to make minor modifications, if necessary, prior to recordation; 3. Authorize the recordation of Final Map for Tract 10532, which subdivides the parcel into 14 lots located at 1205 Coleman Avenue [APN 230-46-069 (2019-20)]; and, 4. Approve the addition of the proposed street names: Champions Way, Wondo Way, Chastain Place, and Rickabaugh Avenue to City’s approved street names list. City of Santa Clara Page 5 of 10 Printed on 8/13/2020 Council and Authorities Concurrent Meeting Agenda August 18, 2020 Meeting 2.H 20-643 Action on Award of Contract for the Citywide Emergency Generator Replacement - Phase 1 Project (CE 17-18-07) [Council Pillar: Deliver and Enhance High Quality Efficient Services and Infrastructure] Recommendation: 1. Award the Public Works Contract for the Citywide Emergency Generator Replacement - Phase 1 Project (CE 17-18-07) to the lowest responsive and responsible bidder, Rosendin Electric, Inc., in the amount of $2,924,791 and authorize the City Manager to execute any and all documents associated with, and necessary for the award, completion, and acceptance of this Project; and 2. Authorize the City Manager to execute change orders up to approximately 15 percent of the original contract price, or $438,719, for a total not-to-exceed amount of $3,363,510. 2.I 20-685 Action to Adopt a Resolution approving the 2825 Lafayette Street Water Supply Assessment [Council Pillar: Deliver and Enhance High Quality Efficient Services and Infrastructure] Recommendation: Adopt a Resolution approving the Water Supply Assessment for 2825 Lafayette Street. 2.J 20-664 Action on Final Map for Tract 10513 at 2780 El Camino Real [Council Pillar: Promote and Enhance Economic, Housing and Transportation Development] Recommendation: 1. Approve Final Map for Tract 10513; 2. Authorize the City Manager to make minor modifications, if necessary, prior to recordation; and, 3. Authorize the recordation of Final Map for Tract 10513, which subdivides the site into twenty lots located at 2780 El Camino Real [APN 290-16-018 (2019-20)]. City of Santa Clara Page 6 of 10 Printed on 8/13/2020 Council and Authorities Concurrent Meeting Agenda August 18, 2020 Meeting 2.K 20-677 Action on Approval of Coronavirus Emergency Supplemental Funding Program Grant Funding and Associated Budget Amendment [Council Pillar - Deliver and Enhance High Quality Efficient Services and Infrastructure] Recommendation: 1. Accept and approve the Coronavirus Emergency Supplemental Funding Program grant; and 2. Approve the FY 2020/21 Budget Amendment in the Police Operating Grant Trust Fund to recognize grant funding in the amount of $39,923 and appropriate it to the Coronavirus Emergency Supplemental Funding Program Grant. 2.L 20-742 Action on the Approval of FY 17 Edward Byrne Memorial Justice Assistance Grant Funding and Related Budget Amendment [Council Pillar - Deliver and Enhance High Quality Efficient Services and Infrastructure] Recommendation: 1. Accept and approve the FY 17 Edward Byrne Memorial Justice Assistance Grant funding of $12,254 to support the Police Department’s efforts to become NIBRS compliant; 2. Approve the related FY 2020/21 budget amendment in the Police Operating Grant Trust Fund to carryover the budgeted revenue estimate of $12,254 and Edward Byrne Memorial Justice Assistance Grant Program 2017 appropriation in the amount of $12,254; 3. Authorize the City Manager to sign grant-related documents; and 4. Authorize the City Manager to execute purchase order(s), subject to the appropriation of funds, to directly support the Police Department’s technical capacity for collecting, processing, analyzing and validating data to become NIBRS compliant. City of Santa Clara Page 7 of 10 Printed on 8/13/2020 Council and Authorities Concurrent Meeting Agenda August 18, 2020 Meeting 2.M 20-680 Action on the Office of Traffic Safety Selective Traffic Enforcement Program Grant and Related Budget Amendment [Council Pillar - Deliver and Enhance High Quality Efficient Services and Infrastructure] Recommendation: 1. Accept and approve the Office of Traffic Safety grant; 2. Approve the FY 2020/21 budget amendment in the Police Operating Grant Trust Fund to recognize grant funding in the amount of $24,900 and appropriate it to the Office of Traffic Safety Grant FY 2020/21; and 3. Authorize the Chief of Police, City Manager and/or Finance Director to sign the required grant-related documents. 2.N 20-733 Action on Amendment No. 1 to the Agreement for Services with HouseKeys Inc. Exercising the First Option to Extend the Term for One Year and Adding $166,000 for Administration of the City’s Affordable Rental Program [Council Pillar: Promote and Enhance Economic, Housing and Transportation Development] Recommendation: Approve and authorize the City Manager to execute Amendment No. 1 to the Agreement for Services with HouseKeys Inc. for Administration of the City’s Affordable Rental Program in an amount not to exceed $166,000 for the Fiscal Year 2020/21, and a total contract amount not to exceed $377,000, and all related documents for the provision of administrative services for the Affordable Rental Program effective August 18, 2020. 2.O 20-735 Action on Adoption of an Ordinance No. 2021 approving the First Amendment to the Development Agreement for the Gateway Crossings Project between the City of Santa Clara and TOD Brokaw, LLC [Council Pillar: Enhance Community Engagement and Transparency] Recommendation: Adopt Ordinance No. 2021 approving the First Amendment to the Development Agreement for the Gateway Crossings Project between the City of Santa Clara and TOD Brokaw, LLC. City of Santa Clara Page 8 of 10 Printed on 8/13/2020 Council and Authorities Concurrent Meeting Agenda August 18, 2020 Meeting PUBLIC PRESENTATIONS [This item is reserved for persons to address the Council or authorities on any matter not on the agenda that is within the subject matter jurisdiction of the City or Authorities. The law does not permit action on, or extended discussion of, any item not on the agenda except under special circumstances. The governing body, or staff, may briefly respond to statements made or questions posed, and appropriate body may request staff to report back at a subsequent meeting. Although not required, please submit to the City Clerk your name and subject matter on the speaker card available in the Council Chambers.] CONSENT ITEMS PULLED FOR DISCUSSION PUBLIC HEARING/GENERAL BUSINESS 3. 20-759 Action on a Written Petition submitted by Dan Ondrasek Requesting to Initiate the Relocation of the County of Santa Clara Courthouse (1095 Homestead Road. Santa Clara, CA) [Council Pillar: Enhance Community Engagement and Transparency] Recommendation: Staff makes no recommendation. 4. 20-741 Action on a Written Petition submitted by Mayor Gillmor requesting to Review and Update the City’s Worker Retention Ordinance for Santa Clara Workers [Council Pillar: Enhance Community Engagement and Transparency] Recommendation: Staff makes no recommendation. 5. 20-565 Public Hearing: Action on Early Consideration of a General Plan Text Amendment to allow a greater Floor Area Ratio than currently allowed in the Regional Commercial General Plan designation for the 3.86-acre property located at 4949 Great America Parkway [Council Pillar: Promote and Enhance Economic, Housing and Transportation Development] Recommendation: City Council direct staff to continue processing the subject General Plan Text Amendment to allow a greater Floor Area Ratio than currently allowed in the Regional Commercial General Plan designation for the 3.86-acre property located at 4949 Great America. REPORTS OF MEMBERS AND SPECIAL COMMITTEES CITY MANAGER/EXECUTIVE DIRECTOR REPORT City of Santa Clara Page 9 of 10 Printed on 8/13/2020 Council and Authorities Concurrent Meeting Agenda August 18, 2020 Meeting 20-718 Update on City Council and Stadium Authority Staff Referrals [Council Pillar: Enhance Community Engagement and Transparency] 20-650 Tentative Meeting Agenda Calendar (TMAC) [Council Pillar: Enhance Community Engagement and Transparency] ADJOURNMENT The next regular scheduled meeting is on Tuesday evening, August 25, 2020 in the City Hall Council Chambers. MEETING DISCLOSURES The time limit within which to commence any lawsuit or legal challenge to any quasi-adjudicative decision made by the City is governed by Section 1094.6 of the Code of Civil Procedure, unless a shorter limitation period is specified by any other provision. Under Section 1094.6, any lawsuit or legal challenge to any quasi-adjudicative decision made by the City must be filed no later than the 90th day following the date on which such decision becomes final. Any lawsuit or legal challenge, which is not filed within that 90-day period, will be barred. If a person wishes to challenge the nature of the above section in court, they may be limited to raising only those issues they or someone else raised at the meeting described in this notice, or in written correspondence delivered to the City of Santa Clara, at or prior to the meeting. In addition, judicial challenge may be limited or barred where the interested party has not sought and exhausted all available administrative remedies. AB23 ANNOUNCEMENT: Members of the Santa Clara Stadium Authority, Sports and Open Space Authority and Housing Authority are entitled to receive $30 for each attended meeting. Note: The City Council and its associated Authorities meet as separate agencies but in a concurrent manner. Actions taken should be considered actions of only the identified policy body. LEGEND: City Council (CC); Stadium Authority (SA); Sports and Open Space Authority (SOSA); Housing Authority (HA); Successor Agency to the City of Santa Clara Redevelopment Agency (SARDA) Public contact was made by posting the Council agenda on the City’s official-notice bulletin board outside City Hall Council Chambers. A complete agenda packet is available on the City’s website and in the City Clerk’s Office at least 72 hours prior to a Regular Meeting and 24 hours prior to a Special Meeting. A hard copy of any agenda report may be requested by contacting the City Clerk’s Office at (408) 615-2220, email clerk@santaclaraca.gov <mailto:clerk@santaclaraca.gov> or at the public information desk at any City of Santa Clara public library. If a member of the public submits a speaker card for any agenda items, their name will appear in the Minutes. If no speaker card is submitted, the Minutes will reflect "Public Speaker." City of Santa Clara Page 10 of 10 Printed on 8/13/2020