City Council and Authorities Concurrent

City of Santa Clara Meeting Agenda Council and Authorities Concurrent Meeting Tuesday, May 10, 2022 4:00 PM Hybrid Meeting Council Chambers/Virtually 1500 Warburton Avenue Santa Clara, CA 95050 **Revisions** - Added Items 22-680 and 22-681 -Updated Agenda to Reflect Recommendation Inadvertently Left off for Item 22-627 The City of Santa Clara will be conducting City Council meetings in a hybrid manner (in-person and continues to have methods for the public to participate remotely). Pursuant to Government Code Section 54953(e) and City of Santa Clara Resolution 22-9067, Councilmembers may teleconference from remote locations and the City continues to provide methods for the public to participate remotely: • Via Zoom: o https://santaclaraca.zoom.us/j/99706759306 Meeting ID: 997-0675-9306 or o Phone: 1(669) 900-6833 • Via the City’s eComment (now available during the meeting) • Via email to PublicComment@santaclaraca.gov As always, the public may view the meetings on SantaClaraCA.gov, Santa Clara City Television (Comcast cable channel 15 or AT&T U-verse channel 99), or the livestream on the City’s YouTube channel or Facebook page. NOTICE IS HEREBY GIVEN that, pursuant to the provisions of California Government Code §54956 (“The Brown Act”) and Section 708 of the Santa Clara City Charter, the Chair calls for a Special Meeting of the Governing Board of the Stadium Authority, to commence and convene on May 10, 2022, at 4:00 p.m. for a Special Meeting to be held virtually, to consider the following matter(s) and to potentially take action with respect to them. Closed Session - 4:00 PM | Study Session - 6:00 PM | Regular Meeting - 7:00 PM 4:00 PM CLOSED SESSION Call to Order in the Council Chambers Roll Call City of Santa Clara Page 1 of 23 Printed on 5/6/2022 Council and Authorities Concurrent Meeting Agenda May 10, 2022 Meeting 1.A 22-658 Conference with Labor Negotiators (CC) Pursuant to Gov. Code § 54957.6 City representative: City Manager’s designee Employee Organization(s): Unit #1-Santa Clara Firefighters Association, IAFF, Local 1171 Unit #2-Santa Clara Police Officer’s Association Unit #3-IBEW Local 1245 (International Brotherhood of Electrical Workers) Unit #4-City of Santa Clara Professional Engineers Units #5, 7 & 8-City of Santa Clara Employees Association Unit #6-AFSCME Local 101 (American Federation of State, County and Municipal Employees) Unit #9-Miscellaneous Unclassified Management Employees Unit #9A-Unclassified Police Management Employees Unit #9B-Unclassified Fire Management Employees Unit #10-PSNSEA (Public Safety Non-Sworn Employees Association) 1.B 22-644 Conference with Legal Counsel-Existing Litigation (SA) Pursuant to Gov. Code § 54956.9(d)(1) Jesse Scott, on behalf of himself and all others similarly situated v. Santa Clara Stadium Authority, Santa Clara County Superior Court Case No. 21CV386790 1.C 22-645 Conference with Legal Counsel-Existing Litigation (CC, SARDA) Pursuant to Gov. Code § 54956.9(d)(1) County of Santa Clara, et al., v. City of San Jose, et al. Santa Clara County Superior Court Master Case Number (consolidated) 105CV046005 1.D 22-657 Public Employment Appointment (Government Code §§ 54957, 54954.5, subd. (e)) Title: City Manager Public Comment The public may provide comments regarding the Closed Session item (s) just prior to the Council beginning the Closed Session. Closed Sessions are not open to the public. Convene to Closed Session (Council Conference Room) City of Santa Clara Page 2 of 23 Printed on 5/6/2022 Council and Authorities Concurrent Meeting Agenda May 10, 2022 Meeting 6:00 PM STUDY SESSION Call to Order in the Council Chambers 2. 22-149 Study Session - Santa Clara Valley Transportation Authority Presentation on the Architecture and Site Layout of the Proposed Santa Clara BART Station Recommendation: There is no staff recommendation. 7:00 PM COUNCIL REGULAR/SPECIAL STADIUM MEETING *Open Session to begin at 7:00 PM or shortly thereafter Call to Order Call to Order in the Council Chambers (Open to the Public) Pledge of Allegiance and Statement of Values REPORTS OF ACTION TAKEN IN CLOSED SESSION MATTERS CONTINUANCES/EXCEPTIONS/RECONSIDERATIONS SPECIAL ORDER OF BUSINESS 3.A 22-339 Proclamation of National Public Works Week 2022 3.B 22-544 Recognition of Outgoing Youth Commission Members FY2021/22 3.C 22-545 Action on Appointment of Youth Commissioners for the FY2022/23 Term Recommendation: That Council take the following actions related to the FY2022/23 Youth Commission: a) reappoint Aarva Gupta, Jasmine Kelly-Tanti, Khadeejah Khan, Malia Martin, Hiranya Parekh, Rajvi Khanjan Shroff, Samarth Suresh and Sarah Zuo as Youth Commissioners; b) appoint Simren Garg, Fatimah Ismail, Ryan Kim, Kira Liang, Keith Maben, Samaria Mehta and Sudeepthi Ravipati as Youth Commissioners; and , c) appoint Namita Gaidhani and Maryam Ismail as alternates to the Youth Commission . 3.D 22-563 Presentation by Senior Advisory Commission on the Upcoming “Be Strong, Live Long” 2022 Health & Wellness Fair City of Santa Clara Page 3 of 23 Printed on 5/6/2022 Council and Authorities Concurrent Meeting Agenda May 10, 2022 Meeting COUNCIL/STADIUM AUTHORITY CONSENT ITEMS DEFERRED FROM APRIL 19, 2022 PULLED FOR DISCUSSION 4.A 22-590 Action on 2022 Legislative Advocacy Positions (Deferred from April 19, 2022) Recommendation: Alternative 1: Adopt the 2022 Legislative Advocacy Positions on Broadband, Cable Services, and Wireless Telecommunications Facilities; COVID-19 Legislation; Energy Legislation, Regulations and Issues; Housing; Human Resources and Public Sector Employment; Public Safety; Regional Issues and Collaboration; Sustainability and Environmental Protection; Transportation Issues; and Water Supply and Conservation. 4.B Action on Request Submitted by Stadium Manager to Execute Second Amendment to Agreement with Bear Electrical Solutions Inc., for Levi’s Naming Rights Existing Signage Lighting and Driver Repair CapEx Project and Agreements with HY Floor and Gameline Painting, Inc. for Club Space Flooring CapEx Project and Bear Insulation, Inc. for Stadium Insulation CapEx Project and Approve Related Budget Amendment 1. 22-596 Request from Stadium Manager to Execute Second Amendment to Agreement with Bear Electrical Solutions Inc., for Levi’s Naming Rights Existing Signage Lighting and Driver Repair CapEx Project and Agreements with HY Floor and Gameline Painting, Inc. for Club Space Flooring CapEx Project and Bear Insulation, Inc. for Stadium Insulation CapEx Project and Approve Related Budget Amendment City of Santa Clara Page 4 of 23 Printed on 5/6/2022 Council and Authorities Concurrent Meeting Agenda May 10, 2022 Meeting 2. 22-597 Report from the Stadium Authority for Action Regarding Stadium Manager’s Request to Execute Second Amendment to Agreement with Bear Electrical Solutions, Inc. for Levi’s Naming Rights Existing Signage Lighting and Driver Repair CapEx Project and Agreements with HY Floor and Gameline Painting, Inc. for Club Space Flooring CapEx Project and Bear Insulation, Inc. for Stadium Insulation CapEx Project and Approve Related Budget Amendment Recommendation: 1. Approve the Stadium Manager’s request to execute an Amendment No. 2 to the agreement with Bear Electrical Solutions, Inc. to increase the not to exceed amount from $250,000 to $670,000 for the second year of the agreement term to cover the cost of the interim repairs (for a total not to exceed amount of $1.42 million over the initial three-year term), subject to budget appropriations for every contract year, and authorize the Executive Director to approve and process the reimbursement of such costs upon receiving final invoices and supporting documentation from the Stadium Manager; 2. Approve the Stadium Manager’s request to execute a one-time agreement with HY Floor and Gameline Painting, Inc. for refinishing engineered hardwood flooring surfaces in both BNY Mellon East Club and BNY West Club at Levi’s Stadium (Club Space Flooring CapEx Project) in the amount of $48,300; authorize the Executive Director to approve the execution of any and all documents associated with, and necessary for the award, completion, and acceptance of the project; authorize the Executive Director to approve the execution of change orders up to approximately 10% of the contract cost, or $4,830, for a total not to exceed amount of $53,130; and authorize the Executive Director to approve and process the reimbursement of such costs upon receiving final invoices and supporting documentation from the Stadium Manager; 3. Approve a budget amendment to include the Stadium Insulation CapEx Project in the Stadium Authority FY 2022/23 CapEx Budget in the amount of $517,500 from Stadium Authority Capital Expense Reserve; and City of Santa Clara Page 5 of 23 Printed on 5/6/2022 Council and Authorities Concurrent Meeting Agenda May 10, 2022 Meeting 4. Approve the Stadium Manager’s request to execute a one-time agreement with Bear Insulation, Inc. to furnish and install new insulation sheeting at Levi’s Stadium (Stadium Insulation CapEx Project) in the amount of $505,023; authorize the Executive Director to approve the execution of any and all documents associated with, and necessary for the award, completion, and acceptance of the project; authorize the Executive Director to approve the execution of change orders up to $12,477, for a total not to exceed amount of $517,500; and authorize the Executive Director to approve and process the reimbursement of such costs upon receiving final invoices and supporting documentation from the Stadium Manager. CONSENT CALENDAR [Items listed on the CONSENT CALENDAR are considered routine and will be adopted by one motion. There will be no separate discussion of the items on the CONSENT CALENDAR unless discussion is requested by a member of the Council, staff, or public. If so requested, that item will be removed from the CONSENT CALENDAR and considered under CONSENT ITEMS PULLED FOR DISCUSSION.] 5.A 22-668 Action on February 15, 2022 Special Joint City Council and Santa Clara Valley Water District Meeting Minutes Recommendation: Approve the meeting minutes of February 15, 2022 Special Joint City Council and Santa Clara Valley Water District. 5.B 22-18 Board, Commissions and Committee Minutes Recommendation: Note and file the Minutes of: Parks & Recreation Commission - March 15, 2022 Cultural Commission - April 4, 2022 Board of Library Trustees - April 4, 2022 Board of Library Trustees - April 21, 2022 5.C 22-440 Action on Bills and Claims Report (CC, SCSA) for the period March 5, 2022 - April 1, 2022 Recommendation: Approve the list of Bills and Claims for March 5, 2022 - April 1, 2022. City of Santa Clara Page 6 of 23 Printed on 5/6/2022 Council and Authorities Concurrent Meeting Agenda May 10, 2022 Meeting 5.D 22-474 Action on an Agreement with Freedom Circle Venture Regarding Easements Related to the Great America Sign Located Immediately North of HWY 101, Between the San Tomas Expressway and Great America Parkway Exits Recommendation: 1. Approve and authorize the City Manager to execute the Freedom Circle Venture Agreement Regarding Easements; and 2. Authorize the recordation of the Agreement. 5.E 22-567 Update on a Potential Agreement for the Performance of Services with Wilson, Ihrig & Associates for Noise Monitoring Services at Vantage CA2 Data Center and Owens Corning Facility Recommendation: Note and file this report. City of Santa Clara Page 7 of 23 Printed on 5/6/2022 Council and Authorities Concurrent Meeting Agenda May 10, 2022 Meeting 5.F 22-187 Action on Award of Contract for the Santa Clara School Access Improvements Project (CE 20-21-01) to Guerra Construction Group and Related Budget Amendment Recommendation: 1. Award the Public Works Contract for the Santa Clara School Access Improvements Project (CE 20-21-01) to the lowest responsive and responsible bidder, Guerra Construction Group, in the amount of $2,025,116, and authorize the City Manager to execute any and all documents associated with, and necessary for the award, completion, and acceptance of this Project; 2. Authorize the City Manager to execute change orders up to approximately 10 percent of the original contract price, or $202,512, for a total not to exceed amount of $2,227,628; and 3. Consistent with City Charter Section 1305, “ At any meeting after the adoption of the budget, the City Council may amend or supplement the budget by motion adopted by the affirmative votes of at least five members so as to authorize the transfer of unused balances appropriated for one purpose to another purpose, or to appropriate available revenue not included in the budget,” approve the FY 2021/22 budget amendment in the Streets and Highways Capital Fund to decrease the Pedestrian and Bicycle Enhancement Facilities project by $71,000 and increase the Santa Clara School Access Improvements project by the same amount (majority affirmative Council votes required). City of Santa Clara Page 8 of 23 Printed on 5/6/2022 Council and Authorities Concurrent Meeting Agenda May 10, 2022 Meeting 5.G 22-190 Action on Award of Contract for the 2022 Annual Street Maintenance and Rehabilitation Project (CE 21-22-02) to O’Grady Paving, Inc. and Related Budget Amendment Recommendation: 1. Award the Public Works Contract for the 2022 Annual Street Maintenance and Rehabilitation Project (CE 21-22-02), to the lowest responsive and responsible bidder, O’Grady Paving, Inc., in the amount of $5,908,453 and authorize the City Manager to execute any and all documents associated with, and necessary for the award, completion, and acceptance of this Project; 2. Authorize the City Manager to execute change orders up to approximately 10 percent of the original contract price, or $590,845, for a total project budget not to exceed amount of $6,499,298; and 3. Consistent with City Charter Section 1305, “ At any meeting after the adoption of the budget, the City Council may amend or supplement the budget by motion adopted by the affirmative votes of at least five members so as to authorize the transfer of unused balances appropriated for one purpose to another purpose, or to appropriate available revenue not included in the budget,” approve the following FY 2021/22 budget amendments: A. In the Streets and Highways Capital Fund, recognize transfers of $108,130 from the Water Utility Fund and $62,840 from the Sewer Utility Fund, increase the estimate for Other Agencies Revenue in the amount of $874,347 for VTA Measure B, and increase the Annual Street Maintenance and Rehabilitation Program project by $1,045,317 (five affirmative Council votes required to appropriate additional revenue); B. In the Water Utility Fund, increase the transfer to the Streets and Highways Capital Fund and reduce the unrestricted ending fund balance by $108,130 ( five affirmative Council votes required for the use of unused balances); and C. In the Sewer Utility Fund, increase the transfer to the Streets and Highways City of Santa Clara Page 9 of 23 Printed on 5/6/2022 Council and Authorities Concurrent Meeting Agenda May 10, 2022 Meeting Capital Fund and reduce the unrestricted ending fund balance by $62,840. ( five affirmative Council votes required for the use of unused balances). 5.H 22-555 Action on Amendment No. 1 to the Agreement for Design Professional Services with AECOM Technical Services, Inc. to Provide Program Management Services for Silicon Valley Power’s System Capacity Expansion Program Recommendation: 1. Authorize the City Manager to execute Amendment No.1 to the Agreement for Design Professional Services with AECOM Technical Services, Inc. to provide Program Management Services for Silicon Valley Power’s System Capacity Expansion Program and increase the maximum compensation by $8,000,000, for a new not-to-exceed amount of $11,000,000, and extend the term of agreement through December 31, 2028, with up to three one-year options to renew; 2. Authorize the City Manager to make minor changes to the proposed Amendment No.1 subject to approval by City Attorney as to Form. and 3. Authorize the City Manager to negotiate and execute amendments to increase maximum compensation during the term of the agreement if the demand for services exceeds maximum compensation, subject to the appropriation of funds. 5.I 22-192 Action on a Resolution Authorizing the Filing of an Application with the Metropolitan Transportation Commission for Allocation of Transportation Development Act Article 3, Pedestrian and Bicycle Project Funding for Fiscal Year 2022/23 Recommendation: Adopt a Resolution Authorizing the Filing of an Application with the Metropolitan Transportation Commission for Allocation of Transportation Development Act Article 3, Pedestrian and Bicycle Project Funding for Fiscal Year 2022/23. City of Santa Clara Page 10 of 23 Printed on 5/6/2022 Council and Authorities Concurrent Meeting Agenda May 10, 2022 Meeting 5.J 22-315 Action on Award of Purchase Orders for Citywide As-Needed Heating, Ventilation, and Air Conditioning Repairs, Maintenance, and Replacement Services Recommendation: 1. Authorize the City Manager to execute Purchase Orders with A&B Mechanical, Inc., Accel Air Systems, Inc., Thermal Mechanical, Inc. and Environmental Systems, Inc. for HVAC repair, maintenance, and replacement services for an initial one-year term, with maximum compensation not-to-exceed an aggregate amount of $134,000, subject to the appropriation of funds; and 2. Authorize the City Manager to exercise up to four one-year options to extend the term of the Purchase Orders, subject to the appropriation of funds. 5.K 22-451 Action on Award of Purchase Order to Johnson Controls Fire Protection LP for Citywide Fire Alarm Maintenance, Inspection, Testing, and Repair Services Recommendation: 1.Authorize the City Manager to execute a purchase order with Johnson Controls Fire Protection LP for citywide fire alarm maintenance, inspection, testing, and repair services for an initial one-year term with maximum compensation not-to-exceed $115,408; 2. Authorize the City Manager to execute change orders for a not-to-exceed contingency amount of $23,000 in the event actual repairs exceeds the forecasted amount, subject to the appropriation of funds; 3. Authorize the City Manager to execute change orders or issue additional purchase order(s) with Johnson Controls fire Protection LP for additional sites that may be required, subject to the same terms and conditions and appropriation of funds; and 4. Authorize the City Manager to execute up to four one-year options to extend the purchase order after the initial term, subject to the appropriation of funds. City of Santa Clara Page 11 of 23 Printed on 5/6/2022 Council and Authorities Concurrent Meeting Agenda May 10, 2022 Meeting 5.L 22-154 Action on a Resolution Authorizing the Use of City Electric Forces for New Dark Fiber Installations Recommendation: Adopt a Resolution authorizing the use of City Electric Forces at 1889 Lawrence Expressway to 3411 Monroe Street, various locations throughout the City for the South Loop Reconfiguration Project, 6280 America Center Drive to 1350 Duane Avenue, and 545 Oakmead Parkway to 3050 Bowers Avenue. 5.M 22-598 Action on a Resolution Extending AB 361 Implementation to Allow City Legislative Bodies to Hold Public Meetings Solely by Teleconference or Otherwise Electronically During the Governor’s Proclaimed COVID State of Emergency Recommendation: Adopt a Resolution finding the existence of the need to extend AB 361 implementation to allow the City’s legislative bodies to hold public meetings solely by teleconference or otherwise electronically pursuant to AB 361. 5.N 22-574 Action on Resolution to Oppose Initiative 21-0042A1 “The Taxpayer Protection and Government Accountability Act” Recommendation: Adopt a Resolution opposing Initiative 21-0042A1 “The Taxpayer Protection and Government Accountability Act.” 5.O 22-595 Action on a Resolution Authorizing the Use of City Electric Forces Along Magellan Avenue (Deferred from April 19, 2022) Recommendation: Adopt a Resolution authorizing the use of City Electric Forces at various pole locations along Magellan Avenue. SANTA CLARA STADIUM AUTHORITY CONSENT CALENDAR 6.A Action on Request Submitted by the Stadium Manager for Reimbursement for Costs Related to Emergency Recycled Water Line Repairs 1. 22-573 Request from the Stadium Manager for Reimbursement for Costs Related to Emergency Recycled Water Line Repairs City of Santa Clara Page 12 of 23 Printed on 5/6/2022 Council and Authorities Concurrent Meeting Agenda May 10, 2022 Meeting 2. 22-486 Report from the Stadium Authority for Action on the Stadium Manager’s Request for Reimbursement for Costs Related to Emergency Recycled Water Line Repairs and Approve Related Budget Amendment Recommendation: 1. Approve a budget amendment to include the Emergency Recycled Water Line Repair Project in the Stadium Authority FY 2022/23 CapEx Budget in the amount of $217,004 from the Stadium Authority Capital Expense Reserve; and 2. Approve the Stadium Manager’s request for reimbursement of costs, in the amount of $217,004, for the recycled water line repairs that were completed in 2020. 6.B Action on Request Submitted by the Stadium Manager to Utilize Cooperative Agreements to Leverage Discounted Pricing through Amazon.com LLC and B&H Foto and Electronics dba B&H and Award Purchase Orders to Advance Stores Company, Inc., AutoZone Parts, Inc, CDW Government LLC, Cintas Corporation, Fastenal Company, Grainger Industrial Supply, Home Depot U.S.A., Inc, and Midwest Motor Supply Company dba Kimball Midwest Operational Goods at Levi's Stadium 1. 22-624 Request from the Stadium Manager to Utilize Cooperative Agreements to Leverage Discounted Pricing through Amazon.com LLC and B&H Foto and Electronics dba B&H and Award Purchase Orders to Advance Stores Company, Inc., AutoZone Parts, Inc, CDW Government LLC, Cintas Corporation, Fastenal Company, Grainger Industrial Supply, Home Depot U.S.A., Inc, and Midwest Motor Supply Company dba Kimball Midwest for Operational Needs at Levi's Stadium City of Santa Clara Page 13 of 23 Printed on 5/6/2022 Council and Authorities Concurrent Meeting Agenda May 10, 2022 Meeting 2. 22-627 Report from the Stadium Authority for Action on Stadium Manager’s Request to Utilize Cooperative Agreements to Leverage Discounted Pricing through Amazon.com LLC and B&H Foto and Electronics dba B&H and Award Purchase Orders to Advance Stores Company, Inc., AutoZone Parts, Inc., CDW Government LLC, Cintas Corporation, Fastenal Company, Grainger Industrial Supply, Home Depot U.S.A., Inc., and Midwest Motor Supply Company dba Kimball Midwest for Operational Needs at Levi’s Stadium Recommendation: 1. Approve the Stadium Manager’s request to utilize referenced cooperative agreement to award a purchase order to Advance Stores to procure automotive parts, accessories and related supplies from May 1, 2022 through March 31, 2023 in an amount not to exceed $25,000, and authorize the Executive Director to approve and process the reimbursement of such costs upon receiving final invoices and supporting documentation from the Stadium Manager; 2. Approve the Stadium Manager’s request to utilize referenced cooperative agreements to leverage discounted pricing on Amazon’s online marketplace to procure supplies, equipment and goods from May 1, 2022 through March 31, 2023 in an amount not to exceed $250,000, and authorize the Executive Director to approve and process the reimbursement of such costs upon receiving final invoices and supporting documentation from the Stadium Manager; 3. Approve the Stadium Manager’s request to utilize referenced cooperative agreement to award a purchase order to with AutoZone to procure automotive parts and related supplies from May 1, 2022 through March 31, 2023 in an amount not to exceed $10,000, and authorize the Executive Director to approve and process the reimbursement of such costs upon receiving final invoices and supporting documentation from the Stadium Manager; 4. Approve the Stadium Manager’s request to utilize referenced cooperative agreements to leverage discounted pricing on B&H’s online marketplace to City of Santa Clara Page 14 of 23 Printed on 5/6/2022 Council and Authorities Concurrent Meeting Agenda May 10, 2022 Meeting procure audio visual products and accessories from May 1, 2022 through March 31, 2023 in an amount not to exceed $50,000, and authorize the Executive Director to approve and process the reimbursement of such costs upon receiving final invoices and supporting documentation from the Stadium Manager; 5. Approve the Stadium Manager’s request to utilize referenced cooperative agreement to award a purchase order to CDW Government LLC for information technology solutions related to hardware, software, computer equipment, peripherals and accessories from May 1, 2022 through February 28, 2023 in an amount not to exceed $100,000, and authorize the Executive Director to approve and process the reimbursement of such costs upon receiving final invoices and supporting documentation from the Stadium Manager; 6. Approve the Stadium Manager’s request to utilize referenced cooperative agreement to award a purchase order to Cintas Corporation for purchase of uniforms, brand name apparel, safety footwear, promotional products, facility products, and first aid and supplies from May 1, 2022 through March 31, 2023 in an amount not to exceed $250,000, and authorize the Executive Director to approve and process the reimbursement of such costs upon receiving final invoices and supporting documentation from the Stadium Manager; 7. Approve the Stadium Manager’s Request to utilize referenced cooperative agreement to award a purchase order to Fastenal Company for MRO supplies, industrial supplies and related products from May 1, 2022 through March 31, 2023 in an amount not to exceed $50,000, and authorize the Executive Director to approve and process the reimbursement of such costs upon receiving final invoices and supporting documentation from the Stadium Manager; 8. Approve the Stadium Manager’s request to utilize referenced cooperative agreement to award a purchase order to Grainger Industrial Supply for MRO supplies, industrial supplies and related City of Santa Clara Page 15 of 23 Printed on 5/6/2022 Council and Authorities Concurrent Meeting Agenda May 10, 2022 Meeting products from May 1, 2022 through March 31, 2023 in an amount not to exceed $200,000, and authorize the Executive Director to approve and process the reimbursement of such costs upon receiving final invoices and supporting documentation from the Stadium Manager; 9. Approve the Stadium Manager’s request to utilize referenced cooperative agreement to award a purchase order to Home Depot U.S.A., Inc. for MRO supplies, industrial supplies and related products from May 1, 2022 through March 31, 2023 in an amount not to exceed $50,000, and authorize the Executive Director to approve and process the reimbursement of such costs upon receiving final invoices and supporting documentation from the Stadium Manager; and 10. Approve the Stadium Manager’s request to utilize referenced cooperative agreement to award a purchase order to Kimball Midwest for MRO supplies, industrial supplies and related products and services from May 1, 2022 through March 31, 2023 in an amount not to exceed $50,000, and authorize the Executive Director to approve and process the reimbursement of such costs upon receiving final invoices and supporting documentation from the Stadium Manager. 6.C Action on Request from the Stadium Manager to Award Purchase Orders to Hands Helping Hearts for CPR and First Aid Training and Valley Transportation Authority (VTA) for Construction Access Permit and Related Training; and Authorize Purchases from Pixit for Lost and Found Claims Management Software Subscriptions, IPROVIT for Background Checks Related to VTA Permit, and National Center for Spectator Sports Safety and Security for Annual Membership Renewal 1. 22-628 Request from the Stadium Manager to Award Purchase Orders to Hands Helping Hearts for CPR and First Aid Training and Valley Transportation Authority (VTA) for Construction Access Permit and Related Training; and Authorize Purchases from Pixit for Lost and Found Claims Management Software Subscriptions, IPROVIT for Background Checks Related to VTA Permit, and National Center for Spectator Sports Safety and Security for Annual Membership Renewal City of Santa Clara Page 16 of 23 Printed on 5/6/2022 Council and Authorities Concurrent Meeting Agenda May 10, 2022 Meeting 2. 22-629 Report from the Stadium Authority for Action on Stadium Manager’s Request to Award Purchase Orders to Hands Helping Hearts for CPR and First Aid Training and Valley Transportation Authority (VTA) for Construction Access Permit and Related Training; and Approve Purchases from Pixit for Lost and Found Claims Management Software Subscriptions, IPROVIT for Background Checks Related to VTA Permit, and National Center for Spectator Sports Safety and Security for Annual Membership Renewal Recommendation: 1. Approve the Stadium Manager’s request to award a purchase order to Hands Helping Hearts for CPR and first aid training for a three-year term and in the amount of $5,408, subject to future budget appropriations, and authorize the Executive Director to approve and process the reimbursement of such costs upon receiving final invoices and supporting documentation from the Stadium Manager; 2. Approve the Stadium Manager’s request to purchase an annual lost and found claims management software subscription for three users from Pixit in the amount of $684, and authorize the Executive Director to approve and process the reimbursement of such costs upon receiving final invoices and supporting documentation from the Stadium Manager; 3. Approve the Stadium Manager’s request to award a purchase order to VTA for a Construction Access Permit and related training for Stadium Manager staff in the amount of $4,750, and authorize the Executive Director to approve and process the reimbursement of such costs upon receiving final invoices and supporting documentation from the Stadium Manager; 4. Approve the Stadium Manager’s request to purchase background screening for the VTA Construction Access Permit and shipping for badges from IPROVIT in the amount of $1,000, and authorize the Executive Director to approve and process the reimbursement of such costs upon receiving final invoices and supporting documentation from the Stadium Manager; and City of Santa Clara Page 17 of 23 Printed on 5/6/2022 Council and Authorities Concurrent Meeting Agenda May 10, 2022 Meeting 5. Approve the Stadium Manager’s request to purchase an annual membership renewal from the National Center for Spectator Sports Safety and Security in the amount of $595, and authorize the Executive Director to approve and process the reimbursement of such costs upon receiving final invoices and supporting documentation from the Stadium Manager. 6.D Action on Request Submitted by the Stadium Manager to Authorize Service Award Purchases for Annual Employee Recognition Event, the Jim Wyatt Award Ceremony 1. 22-642 Request from the Stadium Manager to Authorize Service Award Purchases for Annual Employee Recognition Event, the Jim Wyatt Award Ceremony 2. 22-648 Report from the Stadium Authority for Action on Stadium Manager’s Request to Authorize Service Award Purchases for Annual Employee Recognition Event, the Jim Wyatt Awards Ceremony Recommendation: 1. Approve the Stadium Manager’s request to purchase described service award items in an amount not to exceed $13,500 for the Jim Wyatt Awards Ceremony to recognize Levi’s Stadium Playmakers who staff NFL and Non-Event events, and authorize the Executive Director to approve and process the reimbursement of such costs upon receiving final invoices and supporting documentation from the Stadium Manager. 6.E Action on Request Submitted by the Stadium Manager to Incur Charges for the May 24-26, 2022 Innovative Institute for Fan Experience Conference in Las Vegas, NV, June 8-10, 2022 InfoComm Conference in Las Vegas, NV, June 28-30, 2022 National Center for Spectator Sports Safety and Security Conference in Orlando, FL, February 2023 National Center for Spectator Sports Safety and Security Forum, and May 10-13, 2022 National Football League Guest Services and Facility Operations Workshop and Security Conference in Washington, D.C. City of Santa Clara Page 18 of 23 Printed on 5/6/2022 Council and Authorities Concurrent Meeting Agenda May 10, 2022 Meeting 1. 22-680 Request from the Stadium Manager to Incur Charges for the May 24-26, 2022 Innovative Institute for Fan Experience Conference in Las Vegas, NV, June 8-10, 2022 InfoComm Conference in Las Vegas, NV, June 28-30, 2022 National Center for Spectator Sports Safety and Security Conference in Orlando, FL, February 2023 National Center for Spectator Sports Safety and Security Forum (Location to be Determined), and May 10-13, 2022 National Football League Guest Services and Facility Operations Workshop and Security Conference in Washington, D.C. City of Santa Clara Page 19 of 23 Printed on 5/6/2022 Council and Authorities Concurrent Meeting Agenda May 10, 2022 Meeting 2. 22-681 Report from the Stadium Authority for Action on Request from Stadium Manager to Incur Charges for the May 24-26, 2022 Innovative Institute for Fan Experience Conference in Las Vegas, NV, June 8-10, 2022 InfoComm Conference in Las Vegas, NV, June 28-30, 2022 National Center for Spectator Sports Safety and Security Conference in Orlando, FL, February 2023 National Center for Spectator Sports Safety and Security Forum (Location to be Determined), and May 10-13, 2022 National Football League Guest Services and Facility Operations Workshop and Security Conference in Washington, D.C. Recommendation: 1. Approve the Stadium Manager’s request to incur charges up to $13,400 for the May 24-26, 2022 IIFX Conference in Las Vegas, NV to cover registration fees and travel costs, not including any potential alcohol expenses, for up to four Stadium Manager employees, and authorize the Executive Director to approve and process the reimbursement of such costs upon receiving final invoices and supporting documentation from the Stadium Manager; 2. Approve the Stadium Manager’s request to incur charges up to $9,800 for the June 8-10, 2022 InfoComm Conference in Las Vegas, NV to cover travel costs, not including any potential alcohol expenses, for up to four Stadium Manager employees, and authorize the Executive Director to approve and process the reimbursement of such costs upon receiving final invoices and supporting documentation from the Stadium Manager; 3. Approve the Stadium Manager’s request to incur charges up to $11,600 for the June 28-30, 2022 National Center for Spectator Sports Safety and Security Conference in Orlando, FL to cover registration fees and travel costs, not including any potential alcohol expenses, for up to four Stadium Manager employees, and authorize the Executive Director to approve and process the reimbursement of such costs upon receiving final invoices and supporting documentation from the Stadium Manager; 4. Approve the Stadium Manager’s request to incur City of Santa Clara Page 20 of 23 Printed on 5/6/2022 Council and Authorities Concurrent Meeting Agenda May 10, 2022 Meeting charges up to $10,600 for the February 2023 National Center for Spectator Sports Safety and Security Forum (location to be determined) to cover travel costs, not including any potential alcohol expenses, for up to four Stadium Manager employees, and authorize the Executive Director to approve and process the reimbursement of such costs upon receiving final invoices and supporting documentation from the Stadium Manager; and 5. Approve the Stadium Manager’s request to incur charges up to $13,650 for the May 10-13, 2022 NFL Guest Services and Facility Operations Workshop and Security Conference in Washington, D.C. to cover travel costs, not including any potential alcohol expenses, for up to six Stadium Manager employees, and authorize the Executive Director to approve and process the reimbursement of such costs upon receiving final invoices and supporting documentation from the Stadium Manager. PUBLIC PRESENTATIONS [This item is reserved for persons to address the Council or authorities on any matter not on the agenda that is within the subject matter jurisdiction of the City or Authorities. The law does not permit action on, or extended discussion of, any item not on the agenda except under special circumstances. The governing body, or staff, may briefly respond to statements made or questions posed, and appropriate body may request staff to report back at a subsequent meeting. Although not required, please submit to the City Clerk your name and subject matter on the speaker card available in the Council Chambers.] CONSENT ITEMS PULLED FOR DISCUSSION PUBLIC HEARING/GENERAL BUSINESS 7. 22-383 Public Hearing: FY22/23 Annual Action Plan (FINAL) for the Use of Federal Housing and Urban Development Grant Funds Recommendation: Approve the 2022-2023 Annual Action Plan, and direct staff to incorporate all public comment prior to submission to HUD. City of Santa Clara Page 21 of 23 Printed on 5/6/2022 Council and Authorities Concurrent Meeting Agenda May 10, 2022 Meeting 8. 22-411 Action on a Vesting Tentative Subdivision Map for 1530-1540 Pomeroy Avenue Recommendation: Adopt a resolution to approve the Vesting Tentative Subdivision Map to subdivide the two residential parcels into eight condominium lots and a common parcel at the property located at 1530 and 1540 Pomeroy Avenue. 9. 22-550 Action on Amendment to Covenants, Conditions, and Restrictions for Casa del Rey Homeowner Association Located at 1303 Karmen Court Recommendation: 1. Inform the Casa del Rey Homeowner Association that revisions consistent with the CAO’s direction will be required before the Council will consider the approval of the revised CC&Rs, consistent with established practice. WRITTEN PETITION (COUNCIL POLICY 030) REQUESTS SUBMITTED BY THE PUBLIC/COUNCIL 10. 22-569 Action on a Council Written Request (Council Policy 030) Submitted by Vice Mayor Jain Requesting to Place an Agenda Item at a Future Council Meeting to Discuss Whether SBL Contracts Should be Sold on Extra Field Seats Recommendation: Staff makes no recommendation. REPORTS OF MEMBERS AND SPECIAL COMMITTEES CITY MANAGER/EXECUTIVE DIRECTOR REPORT ADJOURNMENT 22-675 Update on City Council and Stadium Authority Staff Referrals 22-673 Tentative Meeting Agenda Calendar (TMAC) The next special scheduled meeting is on Monday, May 16, 2022 in the City Hall Council Chambers. MEETING DISCLOSURES City of Santa Clara Page 22 of 23 Printed on 5/6/2022 Council and Authorities Concurrent Meeting Agenda May 10, 2022 Meeting The time limit within which to commence any lawsuit or legal challenge to any quasi-adjudicative decision made by the City is governed by Section 1094.6 of the Code of Civil Procedure, unless a shorter limitation period is specified by any other provision. Under Section 1094.6, any lawsuit or legal challenge to any quasi-adjudicative decision made by the City must be filed no later than the 90th day following the date on which such decision becomes final. Any lawsuit or legal challenge, which is not filed within that 90-day period, will be barred. If a person wishes to challenge the nature of the above section in court, they may be limited to raising only those issues they or someone else raised at the meeting described in this notice, or in written correspondence delivered to the City of Santa Clara, at or prior to the meeting. In addition, judicial challenge may be limited or barred where the interested party has not sought and exhausted all available administrative remedies. AB23 ANNOUNCEMENT: Members of the Santa Clara Stadium Authority, Sports and Open Space Authority and Housing Authority are entitled to receive $30 for each attended meeting. Note: The City Council and its associated Authorities meet as separate agencies but in a concurrent manner. Actions taken should be considered actions of only the identified policy body. LEGEND: City Council (CC); Stadium Authority (SA); Sports and Open Space Authority (SOSA); Housing Authority (HA); Successor Agency to the City of Santa Clara Redevelopment Agency (SARDA); Bayshore North Project Enhancement Authority (BNPEA); Public Facilities Financing Corporation (PFFC) Public contact was made by posting the Council agenda on the City’s official-notice bulletin board outside City Hall Council Chambers. A complete agenda packet is available on the City’s website and in the City Clerk’s Office at least 72 hours prior to a Regular Meeting and 24 hours prior to a Special Meeting. A hard copy of any agenda report may be requested by contacting the City Clerk’s Office at (408) 615-2220, email clerk@santaclaraca.gov <mailto:clerk@santaclaraca.gov> or at the public information desk at any City of Santa Clara public library. If a member of the public submits a speaker card for any agenda items, their name will appear in the Minutes. If no speaker card is submitted, the Minutes will reflect "Public Speaker." In accordance with the requirements of Title II of the Americans with Disabilities Act of 1990 ("ADA"), the City of Santa Clara will not discriminate against qualified individuals with disabilities on the basis of disability in its services, programs, or activities, and will ensure that all existing facilities will be made accessible to the maximum extent feasible. The City of Santa Clara will generally, upon request, provide appropriate aids and services leading to effective communication for qualified persons with disabilities including those with speech, hearing, or vision impairments so they can participate equally in the City’s programs, services, and activities. The City of Santa Clara will make all reasonable modifications to policies and programs to ensure that people with disabilities have an equal opportunity to enjoy all of its programs, services, and activities. Agendas and other written materials distributed during a public meeting that are public record will be made available by the City in an appropriate alternative format. Contact the City Clerk’s Office at 1 408-615-2220 with your request for an alternative format copy of the agenda or other written materials. Individuals who require an auxiliary aid or service for effective communication, or any other disability-related modification of policies or procedures, or other accommodation, in order to participate in a program, service, or activity of the City of Santa Clara, should contact the City’s ADA Coordinator at 408-615-3000 as soon as possible but no later than 48 hours before the scheduled event. City of Santa Clara Page 23 of 23 Printed on 5/6/2022