City Council and Authorities Concurrent

City of Santa Clara Meeting Agenda Council and Authorities Concurrent Meeting Tuesday, July 11, 2023 5:30 PM Hybrid Meeting City Hall Council Chambers/Virtual 1500 Warburton Avenue Santa Clara, CA 95050 The City of Santa Clara is conducting City Council meetings in a hybrid manner (in-person and continues to have methods for the public to participate remotely). • Via Zoom: o https://santaclaraca.zoom.us/j/99706759306 Meeting ID: 997-0675-9306 o Phone 1(669) 900-6833 How to Submit Written Public Comment Before City Council Meeting: 1. Use the eComment tab located on the City Council Agenda page https://santaclara.legistar.com/Calendar.aspx). eComments are directly sent to the iLegislate application used by City Council and staff, and become part of the public record. eComment closes 15 minutes before the start of a meeting. 2. By email to clerk@santaclaraca.gov by 12 p.m. the day of the meeting. Those emails will be forwarded to the Council and will be uploaded to the City Council Agenda as supplemental meeting material. Emails received after the 12 p.m. cutoff time up through the end of the meeting will form part of the meeting record. Please identify the Agenda Item Number in the subject line of your email. NOTE: Please note eComments and Emails received as public comment will not be read aloud during the meeting. Agendas, Staff Reports and some associated documents for City Council items may be viewed on the Internet at https://santaclara.legistar.com/Calendar.aspx All public records relating to an open session item on this agenda, which are not exempt from disclosure pursuant to the California Public Records Act, that are distributed to a majority of the legislative body will be available for public inspection at the Office of the City Clerk at Sana Clara City Hall, 1500 Warburton Avenue, Santa Clara, CA 95050 at the same time that the public records are distributed or made available to the legislative body. Any draft contracts, ordinances and resolutions posted on the Internet site or distributed in advance of the Council meeting may not be the final documents approved by the City Council. For the final document, you many contact the Office of the City Clerk at (408) 615-2220 or Clerk@santaclaraca.gov.. City of Santa Clara Page 1 of 8 Printed on 7/6/2023 Council and Authorities Concurrent Meeting Agenda July 11, 2023 Meeting Closed Session - 5:30 PM | Regular Meeting - 7:00 PM 5:30 PM CLOSED SESSION Call to Order in the Council Chambers Roll Call 1.A 23-650 Conference with Real Property Negotiators (CC) Pursuant to Gov. Code § 54956.8 Property: 925 Walsh Avenue, Santa Clara, California 95050 (APN: 224-56-001; 224-57-015) City Negotiators: City Manager, City Attorney (or their designee) Negotiating Parties: City of Santa Clara and PSB Northern California Industrial Portfolio LLC Under Negotiation: Purchase/Sale/Exchange/Lease of Real Property (provisions, price and terms of payment) 1.B 23-651 Conference with Legal Counsel-Existing Litigation (CC) Pursuant to Gov. Code § 54956.9(d)(1) City of Santa Clara v. PSB Northern California Industrial Portfolio LLC, Santa Clara County Superior Court Case No. 21CV376062 Public Comment The public may provide comments regarding the Closed Session item (s) just prior to the Council beginning the Closed Session. Closed Sessions are not open to the public. Convene to Closed Session (Council Conference Room) 7:00 PM JOINT COUNCIL/STADIUM AUTHORITY MEETING *Open session will begin at 7:00 PM or shortly thereafter. Call to Order Call to Order in the Council Chambers (Open to the Public) Pledge of Allegiance and Statement of Values REPORTS OF ACTION TAKEN IN CLOSED SESSION MATTERS CONTINUANCES/EXCEPTIONS/RECONSIDERATIONS SPECIAL ORDER OF BUSINESS City of Santa Clara Page 2 of 8 Printed on 7/6/2023 Council and Authorities Concurrent Meeting Agenda July 11, 2023 Meeting 2. 23-839 Proclaim July 2023 as Parks & Recreation Month CONSENT CALENDAR [Items listed on the CONSENT CALENDAR are considered routine and will be adopted by one motion. There will be no separate discussion of the items on the CONSENT CALENDAR unless discussion is requested by a member of the Council, staff, or public. If so requested, that item will be removed from the CONSENT CALENDAR and considered under CONSENT ITEMS PULLED FOR DISCUSSION.] 3.A 23-16 Board, Commissions and Committee Minutes Recommendation: Note and file the Minutes of: Senior Advisory Commission - May 22, 2023 3.B 23-811 Action on Bills and Claims Report (CC, SCSA, HA, SOSA) for the period May 6, 2023 - June 9, 2023 Recommendation: Approve the list of Bills and Claims for May 6, 2023 - June 9, 2023. 3.C 23-108 Action on Award of Purchase Orders to GE Grid Solutions, LLC for Purchase of Additional Equipment and Services for Silicon Valley Power’s GE JungleMux System Recommendation: Authorize the City Manager to execute the attached Terms and Conditions for Sale of Products and Services from GE Grid Solutions, LLC and issue purchase orders on an as-needed basis for a period of five years through June 30, 2028 for a total cumulative amount of $2,000,000 for the purchase of equipment, hardware, and software services for Silicon Valley Power’s GE JungleMux system, subject to the appropriation of funds and review and approval as to form by the City Attorney of the Terms and Conditions and the purchase orders. 3.D 23-826 Action on Agreement with the County of Santa Clara Office of the Sheriff to Govern Access to the California Department of Justice’s Mobile Identification System via Mobile Fingerprint Capture Devices Recommendation: Approve Agreement with the County of Santa Clara Office of the Sheriff to govern access to the California Department of Justice’s Mobile Identification system via Mobile Fingerprint Capture Devices City of Santa Clara Page 3 of 8 Printed on 7/6/2023 Council and Authorities Concurrent Meeting Agenda July 11, 2023 Meeting 3.E 23-812 Approve Amendments to Council Policy 006 - Guidelines for Commissioners for Attendance and Conferences Recommendation: Adopt a Resolution amending Council Policy 006, Guidelines for Commissioners for Attendance and Conferences 3.F 23-796 Informational Report on 2023 Q2 Legislative Updates and Action on Public Safety Legislative Advocacy Position Recommendation: 1. Approve updates to the 2023 Public Safety Legislative Advocacy Position; and 2. Note and file the informational report on 2023 Q2 legislative updates. 3.G 23-805 Delegating Authority to the City Manager for City/Executive Director for Santa Clara Stadium Authority/Contract Administrator for Sports and Open Space Authority/Executive Director for Housing Authority for Council recess from July 19, 2023 through August 21, 2023 Recommendation: That the City Council/Stadium Authority Board/Sports and Open Space Authority/Housing Authority: Adopt a Joint Resolution delegating authority to the City Manager for City/Executive Officer for Santa Clara Stadium Authority/Contract Administrator for Sports and Open Space Authority/Executive Director for Housing Authority to approve project related documents during the period from July 19, 2023 through August 21, 2023 and requiring the City Manager/Executive Director/Contract Administrator to submit a report on actions taken during the Council recess at a City Council/Stadium Authority/Sports and Open Space Authority/Housing Authority meeting in September 2023. City of Santa Clara Page 4 of 8 Printed on 7/6/2023 Council and Authorities Concurrent Meeting Agenda July 11, 2023 Meeting 3.H 23-776 Action on a Resolution Authorizing the Use of City Electric Forces for New Dark Fiber Installations at Various Locations Recommendation: Determine the proposed action is exempt from CEQA pursuant to sections 15302(c) and 15303 (d) of Title 14 of the California Code of Regulations and adopt a Resolution authorizing the use of City Electric Forces for work detailed in this Report to Council located at 1380 Rosalia Avenue and 1095 Dunford Way. SANTA CLARA STADIUM AUTHORITY CONSENT CALENDAR 4. 23-765 Action on the Carryover of FY 2022/23 Stadium Authority Capital Projects and Approve Related Budget Amendments Recommendation: 1. Approve a budget amendment for the Aesthetic Improvements- Premium Areas/Special Event Spaces CapEx project in the FY 2023/24 Budget in the amount of $10,248 from the Stadium Authority Capital Expense Reserve; 2. Approve a budget amendment to include the Bowl Camera Upgrade/Refurbishment CapEx project in the FY 2023/24 Budget in the amount of $100,263 from the Stadium Authority Capital Expense Reserve; 3. Approve a budget amendment to include the Communication Equipment - Console CapEx project in the FY 2023/24 Budget in the amount of $84,000 from the Stadium Authority Capital Expense Reserve. PUBLIC PRESENTATIONS [This item is reserved for persons to address the Council or authorities on any matter not on the agenda that is within the subject matter jurisdiction of the City or Authorities. The law does not permit action on, or extended discussion of, any item not on the agenda except under special circumstances. The governing body, or staff, may briefly respond to statements made or questions posed, and appropriate body may request staff to report back at a subsequent meeting. Although not required, please submit to the City Clerk your name and subject matter on the speaker card available in the Council Chambers.] CONSENT ITEMS PULLED FOR DISCUSSION PUBLIC HEARING/GENERAL BUSINESS City of Santa Clara Page 5 of 8 Printed on 7/6/2023 Council and Authorities Concurrent Meeting Agenda July 11, 2023 Meeting 5. 23-186 Public Hearing: Adoption of a Resolution Confirming the Weed Abatement Report and Ordering the Cost of Abatement to be a Special Assessment on the Respective Properties Described Therein Recommendation: Adopt a Resolution confirming the 2023 Weed Abatement Program Assessment Report and Assessment List pursuant to SCCC 8.15.090. 6. 23-592 Responses to City Council Questions Regarding the Cleanup Campaign Alternatives and Community Survey Results Presentation from the April 18, 2023 City Council Meeting (File# 23-1171) and Action to Authorize the City Manager to Negotiate and Execute an Amendment to the Exclusive Franchise Agreement with Mission Trail Waste Systems to add More Disposal Days at the Mission Trail Transfer Station Recommendation: Alternative 1: Authorize the City Manager to negotiate and execute an Amendment to the exclusive franchise agreement with Mission Trail Waste Systems, in a final form approved by the City Attorney, to add two more disposal days at the Mission Trail Transfer Station per year increasing the drop-off events to four per year, funded by the Solid Waste Fund. 7. 23-841 Approve Updated Process for Mayor and Council Calling a Special Meeting Recommendation: Approve the proposed process and updated form for calling a special meeting. 8. 23-814 Discuss and Consider the Creation of an Independent Ethics Commission Recommendation: Staff has no recommendation. WRITTEN PETITION (COUNCIL POLICY 030) SUBMITTED BY THE PUBLIC/COUNCIL City of Santa Clara Page 6 of 8 Printed on 7/6/2023 Council and Authorities Concurrent Meeting Agenda July 11, 2023 Meeting 9. 23-872 Action on a Written Petition (Council Policy 030) Submitted by Mayor Gillmor and Councilmember Watanabe Requesting to Place an Agenda Item at a Future Council Meeting to Schedule a Special Meeting to Receive a Detailed Report from MANCO, the New Stadium Manager and Staff including the Police Department to Discuss the operations of the Stadium both inside and outside in the Surrounding Community as it Relates to the Soccer Match which took place on July 2, 2023 between Mexico and Qatar Recommendation: Staff makes no recommendation. 10. 23-871 Action on a Written Petition (Council Policy 030) Submitted by Councilmember Jain Requesting to Place an Agenda Item at a Future Council Meeting to Establish a Budget for Support of Public Meetings, Outreach, for the Charter Review Committee, City Webpages, and the Cost of Placing Measures on the Ballot Recommendation: Staff makes no recommendation. REPORTS OF MEMBERS AND SPECIAL COMMITTEES CITY MANAGER/EXECUTIVE DIRECTOR REPORT ADJOURNMENT The next regular scheduled meeting is on Tuesday, July 18, 2023 in the City Hall Council Chambers. MEETING DISCLOSURES City of Santa Clara Page 7 of 8 Printed on 7/6/2023 Council and Authorities Concurrent Meeting Agenda July 11, 2023 Meeting The time limit within which to commence any lawsuit or legal challenge to any quasi-adjudicative decision made by the City is governed by Section 1094.6 of the Code of Civil Procedure, unless a shorter limitation period is specified by any other provision. Under Section 1094.6, any lawsuit or legal challenge to any quasi-adjudicative decision made by the City must be filed no later than the 90th day following the date on which such decision becomes final. Any lawsuit or legal challenge, which is not filed within that 90-day period, will be barred. If a person wishes to challenge the nature of the above section in court, they may be limited to raising only those issues they or someone else raised at the meeting described in this notice, or in written correspondence delivered to the City of Santa Clara, at or prior to the meeting. In addition, judicial challenge may be limited or barred where the interested party has not sought and exhausted all available administrative remedies. STREAMING SERVICES: As always, the public may view the meetings on SantaClaraCA.gov, Santa Clara City Television (Comcast cable channel 15 or AT&T U-verse channel 99), or the livestream on the City’s YouTube channel or Facebook page. Note: The public cannot participate in the meeting through these livestreaming methods; livestreaming capabilities may be disrupted at times, viewers may always view and participate in meetings in-person and via Zoom as noted on the agenda. AB23 ANNOUNCEMENT: Members of the Santa Clara Stadium Authority, Sports and Open Space Authority and Housing Authority are entitled to receive $30 for each attended meeting. Note: The City Council and its associated Authorities meet as separate agencies but in a concurrent manner. Actions taken should be considered actions of only the identified policy body. LEGEND: City Council (CC); Stadium Authority (SA); Sports and Open Space Authority (SOSA); Housing Authority (HA); Successor Agency to the City of Santa Clara Redevelopment Agency (SARDA); Bayshore North Project Enhancement Authority (BNPEA); Public Facilities Financing Corporation (PFFC) Public contact was made by posting the Council agenda on the City’s official-notice bulletin board outside City Hall Council Chambers. A complete agenda packet is available on the City’s website and in the City Clerk’s Office at least 72 hours prior to a Regular Meeting and 24 hours prior to a Special Meeting. A hard copy of any agenda report may be requested by contacting the City Clerk’s Office at (408) 615-2220, email clerk@santaclaraca.gov <mailto:clerk@santaclaraca.gov> or at the public information desk at any City of Santa Clara public library. If a member of the public submits a speaker card for any agenda items, their name will appear in the Minutes. If no speaker card is submitted, the Minutes will reflect "Public Speaker." In accordance with the requirements of Title II of the Americans with Disabilities Act of 1990 ("ADA"), the City of Santa Clara will not discriminate against qualified individuals with disabilities on the basis of disability in its services, programs, or activities, and will ensure that all existing facilities will be made accessible to the maximum extent feasible. The City of Santa Clara will generally, upon request, provide appropriate aids and services leading to effective communication for qualified persons with disabilities including those with speech, hearing, or vision impairments so they can participate equally in the City’s programs, services, and activities. The City of Santa Clara will make all reasonable modifications to policies and programs to ensure that people with disabilities have an equal opportunity to enjoy all of its programs, services, and activities. Agendas and other written materials distributed during a public meeting that are public record will be made available by the City in an appropriate alternative format. Contact the City Clerk’s Office at 1 408-615-2220 with your request for an alternative format copy of the agenda or other written materials. Individuals who require an auxiliary aid or service for effective communication, or any other disability-related modification of policies or procedures, or other accommodation, in order to participate in a program, service, or activity of the City of Santa Clara, should contact the City’s ADA Coordinator at 408-615-3000 as soon as possible but no later than 48 hours before the scheduled event. City of Santa Clara Page 8 of 8 Printed on 7/6/2023