City Council and Authorities Concurrent

City of Santa Clara Meeting Agenda Council and Authorities Concurrent Meeting Tuesday, January 9, 2024 7:00 PM Hybrid Meeting City Hall Council Chambers/Virtual 1500 Warburton Avenue Santa Clara, CA 95050 The City of Santa Clara is conducting City Council meetings in a hybrid manner (in-person and continues to have methods for the public to participate remotely). • Via Zoom: o https://santaclaraca.zoom.us/j/99706759306 Meeting ID: 997-0675-9306 o Phone 1(669) 900-6833 How to Submit Written Public Comment Before City Council Meeting: 1. Use the eComment tab located on the City Council Agenda page https://santaclara.legistar.com/Calendar.aspx). eComments are directly sent to the iLegislate application used by City Council and staff, and become part of the public record. eComment closes 15 minutes before the start of a meeting. 2. By email to clerk@santaclaraca.gov by 12 p.m. the day of the meeting. Those emails will be forwarded to the Council and will be uploaded to the City Council Agenda as supplemental meeting material. Emails received after the 12 p.m. cutoff time up through the end of the meeting will form part of the meeting record. Please identify the Agenda Item Number in the subject line of your email. NOTE: Please note eComments and Emails received as public comment will not be read aloud during the meeting. Agendas, Staff Reports and some associated documents for City Council items may be viewed on the Internet at https://santaclara.legistar.com/Calendar.aspx All public records relating to an open session item on this agenda, which are not exempt from disclosure pursuant to the California Public Records Act, that are distributed to a majority of the legislative body will be available for public inspection at the Office of the City Clerk at Sana Clara City Hall, 1500 Warburton Avenue, Santa Clara, CA 95050 at the same time that the public records are distributed or made available to the legislative body. Any draft contracts, ordinances and resolutions posted on the Internet site or distributed in advance of the Council meeting may not be the final documents approved by the City Council. For the final document, you many contact the Office of the City Clerk at (408) 615-2220 or Clerk@santaclaraca.gov. City of Santa Clara Page 1 of 7 Printed on 1/4/2024 Council and Authorities Concurrent Meeting Agenda January 9, 2024 Meeting 7:00 PM JOINT CITY COUNCIL/STADIUM AUTHORITY BOARD MEETING Call to Order in the Council Chambers Pledge of Allegiance and Statement of Values Roll Call CONTINUANCES/EXCEPTIONS/RECONSIDERATIONS CONSENT CALENDAR [Items listed on the CONSENT CALENDAR are considered routine and will be adopted by one motion. There will be no separate discussion of the items on the CONSENT CALENDAR unless discussion is requested by a member of the Council, staff, or public. If so requested, that item will be removed from the CONSENT CALENDAR and considered under CONSENT ITEMS PULLED FOR DISCUSSION.] 1.A 24-1631 Board, Commissions and Committee Minutes Recommendation: Note and file the Minutes of: Planning Commission Special Meeting - November 15, 2023 1.B 24-1512 Action on City Bills and Claims Report for the period November 11, 2023 - December 1, 2023 Recommendation: Approve the list of Bills and Claims for November 11, 2023 - December 1, 2023. 1.C 24-1515 Action on Monthly Financial Status and Investment Reports for October 2023 and Approve the Related Budget Amendments Recommendation: 1. Note and file the Monthly Financial Status Reports and Monthly Investment Reports for October 2023 as presented; and 2. Approve the FY 2023/24 Budget Amendment in the Convention Center Enterprise Fund, eliminating the interfund services appropriation and increasing the unrestricted ending fund balance in the amount of $280,583 (majority affirmative Council votes required). City of Santa Clara Page 2 of 7 Printed on 1/4/2024 Council and Authorities Concurrent Meeting Agenda January 9, 2024 Meeting 1.D 24-1422 Action on Award of Purchase Order to Republic EVS for the Purchase of a Medix Specialty Vehicle Type 1, MSV 170 Ambulance, and Approve the Related Budget Amendments Recommendation: 1. Authorize the City Manager to execute a purchase order with Republic EVS for a new Medix Specialty Vehicle Type 1, MSV 170 ambulance for a maximum not-to-exceed amount of $315,000, inclusive of sales tax and applicable fees. 2. Approve the following FY 2023/24 budget amendments: a. In the General Fund, increase the Other Fees for Services estimate by $155,000 for the recognition of Fire ambulance transport revenues and increase the transfer to the Vehicle Replacement Fund by $155,000 (five affirmative Council votes required to appropriate additional revenue); and b. In the Vehicle Replacement Fund, increase the transfer from the General Fund by $155,000 and increase the Capital Outlay appropriation by $155,000 (five affirmative Council votes required to appropriate additional revenue). 1.E 24-1405 Appointment of Alternate BPAC Member to the Santa Clara Station Area Plan Task Force (SATF) Recommendation: 1. Appoint Sukrit Ganesh to represent the BPAC on the SATF. 1.F 24-1605 Action to Waive Second Reading and Adopt Ordinance No. 2065 Amending the Zoning Code to Create the Downtown Zoning District and Make Corresponding Changes to the Zoning Map. Recommendation: Waive second reading and adopt Ordinance No. 2065 amending the Zoning Code to create the Downtown Zoning District and make corresponding changes to the zoning map. City of Santa Clara Page 3 of 7 Printed on 1/4/2024 Council and Authorities Concurrent Meeting Agenda January 9, 2024 Meeting 1.G 24-1619 Action to Waive Second Reading and Adopt Ordinance No. 2066 amending Title 18 of the Santa Clara City Code to Implement the Zoning Code Update Including Changes as Recommended by the Planning Commission. Recommendation: Waive Second Reading and Adopt Ordinance No. 2066 amending Title 18 of the Santa Clara City Code to implement the Zoning Code Update including changes as recommended by the Planning Commission. SANTA CLARA STADIUM AUTHORITY CONSENT CALENDAR 2.A 24-1525 Action on Stadium Authority Bills and Claims for the Month of October 2023 Recommendation: Approve the list of Stadium Authority Bills and Claims for October 2023. 2.B 24-1507 Action on Stadium Manager’s Request to Approve an Agreement with Giant Construction LLC for the Women’s Locker Room CapEx Project Recommendation: 1. Approve the Stadium Manager’s request to award an agreement to Giant Construction LLC in the amount of $239,900 to retrofit the auxiliary locker room area for the Women’s Locker Room CapEx Project; 2. Authorize the Stadium Manager to execute any and all documents associated with, and necessary for the award, completion, and acceptance of the project; and 3. Authorize the Stadium Manager to execute change orders for the agreement up to $23,990 for a total not to exceed amount of $263,890. PUBLIC PRESENTATIONS [This item is reserved for persons to address the Council or authorities on any matter not on the agenda that is within the subject matter jurisdiction of the City or Authorities. The law does not permit action on, or extended discussion of, any item not on the agenda except under special circumstances. The governing body, or staff, may briefly respond to statements made or questions posed, and appropriate body may request staff to report back at a subsequent meeting. Although not required, please submit to the City Clerk your name and subject matter on the speaker card available in the Council Chambers.] CONSENT ITEMS PULLED FOR DISCUSSION City of Santa Clara Page 4 of 7 Printed on 1/4/2024 Council and Authorities Concurrent Meeting Agenda January 9, 2024 Meeting PUBLIC HEARING/GENERAL BUSINESS 3. 24-1400 Public Hearing: Action on Architectural Review for a Single-Family Residential Addition at 1485 Bellomy Street. Recommendation: 1. Determine the project to be categorically exempt from CEQA under Class 1(e)(2) (Existing Facilities). 2. Adopt a resolution to approve an Architectural Review of the proposed first- and second-story addition at 1485 Bellomy Street, subject to conditions of approval. 4. 24-1442 Action to Authorize the City Manager to Complete Negotiations and Execute an Amendment to the Renewable Energy Purchase and Sale Agreement with Energia Sierra Juarez U.S., LLC, to Purchase Renewable Energy from the Cimarrón Wind Project Recommendation: Authorize City Manager to negotiate, approve, and execute a first amendment to the Renewable Energy Purchase and Sale Agreement with Energia Sierra Juarez U.S., LLC, on the terms presented in an amount of approximately $93 million a year, subject to final review and approval as to form by the City Attorney 5. 24-1622 Action to Approve a Merit-based Salary Adjustment for City Manager and to Adopt a Resolution Approving and Adopting the Updated Unclassified Salary Plan that increases the annual base salary for the City Manager to $418,220.76 Recommendation: 1. Approve a merit-based salary adjustment for the City Manager in the amount of $5,063.28, effective as of December 24, 2023; and 2. Adopt a Resolution to approve the revised unclassified salary plan that adjusts the City Manager annual salary to $418,220.76, to satisfy the requirements of California Code of Regulations Section 570.5, effective December 24, 2023; and City of Santa Clara Page 5 of 7 Printed on 1/4/2024 Council and Authorities Concurrent Meeting Agenda January 9, 2024 Meeting 6. 24-1361 Action on Annual Appointment of Vice Mayor and Chaplain Recommendation: 1. Appoint Councilmember Anthony Becker as Vice Mayor for approximately one year until the appointment of a successor Vice Mayor; and 2. Appoint Vice Mayor Kevin Park as Chaplain for approximately one year until the appointment of a successor Chaplain in January 2025. REPORTS OF MEMBERS AND SPECIAL COMMITTEES CITY MANAGER/EXECUTIVE DIRECTOR REPORT ADJOURNMENT The next regular scheduled meeting is on Tuesday, January 30, 2024 in the City Hall Council Chambers. MEETING DISCLOSURES City of Santa Clara Page 6 of 7 Printed on 1/4/2024 Council and Authorities Concurrent Meeting Agenda January 9, 2024 Meeting The time limit within which to commence any lawsuit or legal challenge to any quasi-adjudicative decision made by the City is governed by Section 1094.6 of the Code of Civil Procedure, unless a shorter limitation period is specified by any other provision. Under Section 1094.6, any lawsuit or legal challenge to any quasi-adjudicative decision made by the City must be filed no later than the 90th day following the date on which such decision becomes final. Any lawsuit or legal challenge, which is not filed within that 90-day period, will be barred. If a person wishes to challenge the nature of the above section in court, they may be limited to raising only those issues they or someone else raised at the meeting described in this notice, or in written correspondence delivered to the City of Santa Clara, at or prior to the meeting. In addition, judicial challenge may be limited or barred where the interested party has not sought and exhausted all available administrative remedies. STREAMING SERVICES: As always, the public may view the meetings on SantaClaraCA.gov, Santa Clara City Television (Comcast cable channel 15 or AT&T U-verse channel 99), or the livestream on the City’s YouTube channel or Facebook page. Note: The public cannot participate in the meeting through these livestreaming methods; livestreaming capabilities may be disrupted at times, viewers may always view and participate in meetings in-person and via Zoom as noted on the agenda. AB23 ANNOUNCEMENT: Members of the Santa Clara Stadium Authority, Sports and Open Space Authority and Housing Authority are entitled to receive $30 for each attended meeting. Note: The City Council and its associated Authorities meet as separate agencies but in a concurrent manner. Actions taken should be considered actions of only the identified policy body. LEGEND: City Council (CC); Stadium Authority (SA); Sports and Open Space Authority (SOSA); Housing Authority (HA); Successor Agency to the City of Santa Clara Redevelopment Agency (SARDA); Bayshore North Project Enhancement Authority (BNPEA); Public Facilities Financing Corporation (PFFC) Public contact was made by posting the Council agenda on the City’s official-notice bulletin board outside City Hall Council Chambers. A complete agenda packet is available on the City’s website and in the City Clerk’s Office at least 72 hours prior to a Regular Meeting and 24 hours prior to a Special Meeting. A hard copy of any agenda report may be requested by contacting the City Clerk’s Office at (408) 615-2220, email clerk@santaclaraca.gov <mailto:clerk@santaclaraca.gov> or at the public information desk at any City of Santa Clara public library. If a member of the public submits a speaker card for any agenda items, their name will appear in the Minutes. If no speaker card is submitted, the Minutes will reflect "Public Speaker." In accordance with the requirements of Title II of the Americans with Disabilities Act of 1990 ("ADA"), the City of Santa Clara will not discriminate against qualified individuals with disabilities on the basis of disability in its services, programs, or activities, and will ensure that all existing facilities will be made accessible to the maximum extent feasible. The City of Santa Clara will generally, upon request, provide appropriate aids and services leading to effective communication for qualified persons with disabilities including those with speech, hearing, or vision impairments so they can participate equally in the City’s programs, services, and activities. The City of Santa Clara will make all reasonable modifications to policies and programs to ensure that people with disabilities have an equal opportunity to enjoy all of its programs, services, and activities. Agendas and other written materials distributed during a public meeting that are public record will be made available by the City in an appropriate alternative format. Contact the City Clerk’s Office at 1 408-615-2220 with your request for an alternative format copy of the agenda or other written materials. Individuals who require an auxiliary aid or service for effective communication, or any other disability-related modification of policies or procedures, or other accommodation, in order to participate in a program, service, or activity of the City of Santa Clara, should contact the City’s ADA Coordinator at 408-615-3000 as soon as possible but no later than 48 hours before the scheduled event. City of Santa Clara Page 7 of 7 Printed on 1/4/2024