City Council and Authorities Concurrent

City of Santa Clara Meeting Agenda Council and Authorities Concurrent Meeting Tuesday, July 16, 2024 7:00 PM Hybrid Meeting City Hall Council Chambers/Virtual 1500 Warburton Avenue Santa Clara, CA 95050 The City of Santa Clara is conducting City Council meetings in a hybrid manner (in-person and continues to have methods for the public to participate remotely). • Via Zoom: o https://santaclaraca.zoom.us/j/99706759306 Meeting ID: 997-0675-9306 o Phone 1(669) 900-6833 How to Submit Written Public Comment Before City Council Meeting: 1. Use the eComment tab located on the City Council Agenda page https://santaclara.legistar.com/Calendar.aspx). eComments are directly sent to the iLegislate application used by City Council and staff, and become part of the public record. eComment closes 15 minutes before the start of a meeting. 2. By email to clerk@santaclaraca.gov by 12 p.m. the day of the meeting. Those emails will be forwarded to the Council and will be uploaded to the City Council Agenda as supplemental meeting material. Emails received after the 12 p.m. cutoff time up through the end of the meeting will form part of the meeting record. Please identify the Agenda Item Number in the subject line of your email. NOTE: Please note eComments and Emails received as public comment will not be read aloud during the meeting. Agendas, Staff Reports and some associated documents for City Council items may be viewed on the Internet at https://santaclara.legistar.com/Calendar.aspx All public records relating to an open session item on this agenda, which are not exempt from disclosure pursuant to the California Public Records Act, that are distributed to a majority of the legislative body will be available for public inspection at the Office of the City Clerk at Sana Clara City Hall, 1500 Warburton Avenue, Santa Clara, CA 95050 at the same time that the public records are distributed or made available to the legislative body. Any draft contracts, ordinances and resolutions posted on the Internet site or distributed in advance of the Council meeting may not be the final documents approved by the City Council. For the final document, you many contact the Office of the City Clerk at (408) 615-2220 or Clerk@santaclaraca.gov. City of Santa Clara Page 1 of 14 Printed on 7/12/2024 Council and Authorities Concurrent Meeting Agenda July 16, 2024 Meeting 7:00 PM JOINT CITY COUNCIL/STADIUM AUTHORITY BOARD MEETING Call to Order in the Council Chambers Pledge of Allegiance and Statement of Values Roll Call CONTINUANCES/EXCEPTIONS/RECONSIDERATIONS CONSENT CALENDAR [Items listed on the CONSENT CALENDAR are considered routine and will be adopted by one motion. There will be no separate discussion of the items on the CONSENT CALENDAR unless discussion is requested by a member of the Council, staff, or public. If so requested, that item will be removed from the CONSENT CALENDAR and considered under CONSENT ITEMS PULLED FOR DISCUSSION.] 1.A 24-649 Action on the May 7, 2024 Joint Council and Authorities Concurrent & Stadium Authority Meeting Minutes; May 13, 2024 Special City Council Meeting Minutes; and May 14, 2024 Special City Council Meeting Minutes Recommendation: Approve the meeting minutes of: May 7, 2024 Joint Council and Authorities Concurrent & Stadium Authority Meeting, May 13, 2024 Special City Council Meeting, and May 14, 2024 Special City Council Meeting. 1.B 24-13 Board, Commissions and Committee Minutes Recommendation: Note and file the Minutes of: Parks & Recreation Commission - June 18, 2024 1.C 24-619 Action on City Bills and Claims Report for the period May 4, 2024 - June 7, 2024 Recommendation: Approve the list of Bills and Claims for May 4, 2024 - June 7, 2024. 1.D 24-663 Action on Monthly Financial Status and Investment Reports for May 2024 Recommendation: Note and file the Monthly Financial Status and Monthly Investment Reports for May 2024 as presented. City of Santa Clara Page 2 of 14 Printed on 7/12/2024 Council and Authorities Concurrent Meeting Agenda July 16, 2024 Meeting 1.E 24-390 Action on the Historic Preservation Agreement (Mills Act Contract) (PLN23-00507) for 1059 Madison Street Recommendation: 1. Determine that the project is categorically exempt from CEQA pursuant to CEQA Guidelines Section 15331(Class 31 - Historical Resource Restoration / Rehabilitation); and 2. Authorize the City Manager to execute a Mills Act Contract in a final form approved by the City Attorney, and adopt the 10-Year Restoration and Maintenance Plan associated with the property at 1059 Madison Street. 1.F 24-252 Action on Agreements with Advanced Lighting Services Inc. and American Power Solutions Inc. for Citywide LED Lighting Retrofit and Replacement for City Facilities and As-Needed Services Recommendation: 1. Authorize the City Manager to negotiate and execute agreements with Advanced Lighting Services Inc. and American Power Solutions Inc. to provide Citywide LED Lighting Retrofit and Replacement Services for an initial two-year term starting on or around July 15, 2024 and ending on or around July 14, 2026, with an aggregate maximum compensation not-to-exceed $500,000, in final forms approved by the City Attorney; and 2. Authorize the City Manager to execute amendments to the agreement to make minor modifications and to extend the term up to one year after the initial term, subject to the appropriation of funds and in final forms approved by the City Attorney. City of Santa Clara Page 3 of 14 Printed on 7/12/2024 Council and Authorities Concurrent Meeting Agenda July 16, 2024 Meeting 1.G 24-43 Action on the Scope of Work with CLEAResult Consulting, Inc. for electrification consulting services and increase in maximum compensation for the shared service agreement with the Northern California Power Agency (NCPA) Recommendation: Authorize the City Manager to execute an Amended Confirmation No. 0236, in substantially the form attached to this Report to Council, with CLEAResult for EV Charging Outreach and Technical Assistance under a shared service agreement with the Northern California Power Agency increasing the maximum budget by $212,730 (from $417,723 to $630,453) for an additional term of up to three years, subject to the review and approval as to form by the City Attorney. 1.H 24-42 Action to Ratify Amendment One to the Oracle Public Sector Technical Support Services Agreement and Authorize the City Manager to Execute Technical Support Services Renewal Orders with Oracle America, Inc. for Software License Updates and Support of Systems Used by Silicon Valley Power Recommendation: 1. Ratify the City Manager execution of Amendment One to the Oracle Public Sector Technical Support Services Agreement (Agreement) with Oracle America, Inc. to extend the term from five years to ten years; 2. Authorize the City Manager or designee to execute Technical Support Services Renewal Orders (Orders) with Oracle America, Inc. with a maximum authorization of $4,000,000 funded by the Electric Utility Fund for the ten-year period ending January 13, 2029, for software licenses, updates, and support, subject to the appropriation of funds and approval as to form by the City Attorney; and 3. Authorize the City Manager or designee to take any actions as necessary to implement and administer the Agreement and Orders including negotiating and executing amendments that do not increase the total maximum compensation or extend the term, subject to the approval as to form by the City Attorney. City of Santa Clara Page 4 of 14 Printed on 7/12/2024 Council and Authorities Concurrent Meeting Agenda July 16, 2024 Meeting 1.I 24-595 Action on a Resolution Ordering the Vacation of an Electrical Easement, Wire Clearance Easement, and Anchor Easement at 2215 Martin Avenue and 2225 Martin Avenue Recommendation: 1. Adopt a Resolution Ordering the Vacation of the Electrical Easement, Wire Clearance Easement and Anchor Easement at 2215 Martin Avenue [APN 224-10-115 (2023-24)], and 2225 Martin Avenue [APN 224-10-119 (2023-24)]; and 2. Authorize the recordation of the Resolution. 1.J 24-597 Action on a Resolution Ordering the Vacation of an Electrical Easement at 3378-3386 El Camino Real Recommendation: 1. Adopt a Resolution Ordering the Vacation of the Electrical Easement at 3378-3386 El Camino Real [APN 290-02-102 (2023-24)]; and 2. Authorize the recordation of the Resolution. 1.K 24-288 Action on a Resolution to Modify On-Street Parking Regulations on Cecil Avenue between Henry Avenue and Dorcich Street Recommendation: Adopt a resolution to modify on-street parking regulations on Cecil Avenue between Henry Avenue and Dorcich Street. 1.L 24-618 Action on Authorizing the Use of City Electric Forces at 2516 Parkland Court Recommendation: 1. Determine the proposed action is exempt from CEQA pursuant to 15302 (Class 2 - Replacement or Reconstruction) of Title 14 of the California Code of Regulations; and 2. Declare and determine in accordance with Section 1310 of the City Charter that the public work located at 2516 Parkland Court is better performed by the City with its own employees based on the information set forth in this Report to Council and authorize the performance of this public work consistent with this authorization. City of Santa Clara Page 5 of 14 Printed on 7/12/2024 Council and Authorities Concurrent Meeting Agenda July 16, 2024 Meeting 1.M 24-653 Action on the Annual City of Santa Clara Electric Department dba Silicon Valley Power 2024 Wildfire Mitigation Plan Recommendation: 1. Approve and adopt the Silicon Valley Power 2024 Wildfire Mitigation Plan with any comments and confirm that this plan complies with all applicable rules, regulations, and standards; and 2. Authorize the City Manager or designee to execute and/or submit any and all documents, notices, disclosures, plans, reports, forecasts, filings, certifications, attestations, or declarations which are necessary, appropriate, advisable, or required by state or local agencies in connection with the 2024 Wildfire Mitigation Plan. 1.N 24-470 Action on the Annual Report for FY 2024 for the Santa Clara County Multi-Jurisdictional Program for Public Information related to the Federal Emergency Management Agency’s National Flood Insurance Program’s Community Rating System Recommendation: Note and File the Annual Report for FY 2024 for the Santa Clara County Multi-Jurisdictional Program for Public Information related to the Federal Emergency Management Agency’s National Flood Insurance Program’s Community Rating System 1.O 24-474 Informational Report on 2024 Q2 Legislative Updates Recommendation: Note and file the informational report on 2024 Q2 legislative updates. City of Santa Clara Page 6 of 14 Printed on 7/12/2024 Council and Authorities Concurrent Meeting Agenda July 16, 2024 Meeting 1.P 24-674 Action Authorizing the Submittal of an Application to FERC to Surrender the High Line Canal Hydroelectric Project Hydroelectric License, and Authorizing the City Manager to Complete Related Administrative Actions Recommendation: Authorize the City Manager or designee to take any necessary administrative actions to surrender the Federal Energy Regulatory Commission (FERC) hydroelectric license for the High Line Canal Hydroelectric Project, including, the execution of any documents as may be required by the FERC, California Independent System Operator (CAISO), Pacific Gas & Electric (PG&E), the Bureau of Reclamation, Orland Unit Water Users Association, and other agencies and entities, subject to the approval as to form by the City Attorney, if applicable. 1.Q 24-682 Action to Adopt a Resolution Approving and Adopting the Updated and Corrected Classified Salary Plan Effective July 7, 2024, to reflect the negotiated and City Council approved general wage increase for classifications represented by The Engineers of the City of Santa Clara. Recommendation: Adopt a Resolution to Approve the revised and corrected classified salary plan, to satisfy the requirements of California Code of Regulations Section 570.5, effective July 7, 2024. SANTA CLARA STADIUM AUTHORITY BOARD CONSENT CALENDAR 2.A 24-665 Action on Stadium Authority Bills and Claims for the Month of May 2024 Recommendation: Approve the list of Stadium Authority Bills and Claims for May 2024. 2.B 24-680 Action on the Carryover of FY 2023/24 Stadium Authority Capital Project and Approve Related Budget Amendment Recommendation: 1. Approve a budget amendment for the General Areas / Coating Main Deck CapEx project in the FY 2024/25 Budget in the amount of $565,241 from the Stadium Authority Capital Expense Reserve City of Santa Clara Page 7 of 14 Printed on 7/12/2024 Council and Authorities Concurrent Meeting Agenda July 16, 2024 Meeting PUBLIC PRESENTATIONS [This item is reserved for persons to address the Council or authorities on any matter not on the agenda that is within the subject matter jurisdiction of the City or Authorities. The law does not permit action on, or extended discussion of, any item not on the agenda except under special circumstances. The governing body, or staff, may briefly respond to statements made or questions posed, and appropriate body may request staff to report back at a subsequent meeting. Although not required, please submit to the City Clerk your name and subject matter on the speaker card available in the Council Chambers.] CONSENT ITEMS PULLED FOR DISCUSSION PUBLIC HEARING/GENERAL BUSINESS City of Santa Clara Page 8 of 14 Printed on 7/12/2024 Council and Authorities Concurrent Meeting Agenda July 16, 2024 Meeting 3. 24-672 Action on the following: A. Resolution Adopting an Expenditure Plan for the Proposed Bond Measure B. Waive Second Reading and Adopt an Ordinance Ordering the Submission of a Measure Incurring Bond Indebtedness to the Qualified Voters of the City of Santa Clara C. Resolution Calling for a Municipal Election and Ordering Consolidation with the Santa Clara County Presidential General Election on November 5, 2024 for the Purpose of Submitting to the Voters a Measure to Approve the Issuance of General Obligation Bonds to Finance Municipal Improvements Constituting Public Infrastructure in an Amount of $400,000,000; Requesting Consolidation with the Presidential General Election and Election Services from Santa Clara County; Providing the City Attorney to Prepare an Impartial Analysis; Setting Priorities for Ballot Arguments Recommendation: 1. Approve a Resolution adopting the expenditure plan for the bond measure. 2. Waive second reading and adopt Ordinance No. 2069 to order the submission of a measure incurring bond indebtedness to the qualified voters of the City of Santa Clara at the General Municipal Election to be held on November 5, 2024 for the purpose of financing the costs of the acquisition, construction and improvement of certain municipal improvement projects constituting public infrastructure of the City, subject to the accountability measures and compliance with an adopted expenditure plan. (2/3rds Vote) 3. Adopt a resolution ordering submission of a ballot measure to the qualified electors of the City; calling for a Special Municipal Election to be held in the City of Santa Clara on Tuesday, November 5, 2024 for the purpose of submitting a measure to approve the issuance of general obligation bonds to finance municipal improvements constituting public infrastructure in an amount of $400,000,000; requesting consolidation with the Presidential General Election and election services from City of Santa Clara Page 9 of 14 Printed on 7/12/2024 Council and Authorities Concurrent Meeting Agenda July 16, 2024 Meeting Santa Clara County; authorizing the City Attorney to prepare an impartial analysis; setting priorities for ballot arguments. (Majority Vote) 4. 24-685 Discussion, Consideration, and Direction to Staff Regarding Actions to be Taken in Response to the Santa Clara County Civil Grand Jury Report Entitled “Outplayed: Measure J, the City of Santa Clara, and the San Francisco 49ers” Recommendation: Provide direction on the desired process to develop the City and Stadium Authority’s responses for the specified findings and recommendations outlined in the June 13, 2024 Santa Clara County Civil Grand Jury Report entitled “Outplayed: Measure J, the City of Santa Clara, and the San Francisco 49ers” in time to be submitted to the Presiding Judge by the required response date of September 11, 2024. One possible option would be to schedule a special meeting of the City Council/Stadium Authority Board to address both the pending Civil Grand Jury responses due for both the “Irreconcilable Differences” and the “Outplayed” Civil Grand Jury reports. 5. 24-500 Public Hearing: Adoption of a Resolution Confirming the Weed Abatement Report and Ordering the Cost of Abatement to be a Special Assessment on the Respective Properties Described Therein Recommendation: Adopt a Resolution confirming the 2024 Weed Abatement Program Assessment Report and ordering the cost of abatement to be a Special Assessment on the respective properties described therein pursuant to SCCC 8.15.090 and 8.15.100. City of Santa Clara Page 10 of 14 Printed on 7/12/2024 Council and Authorities Concurrent Meeting Agenda July 16, 2024 Meeting 6. 24-600 Public Hearing: Actions on the Zoning Code Update Related to the Adoption of the Zoning Map, Including: General Plan Amendments to Change the Residential Land Use Designations on Identified Properties to Preserve Residential Capacity, per State Law; A “Cleanup” Ordinance to Amend Title 18 (“Zoning”); and Adoption of the Zoning Map, Consistent with the City’s General Plan Land Use Diagram Recommendation: 1. Adopt a Resolution to Amend the General Plan to maintain residential densities consistent with state law. 2. Direct staff to include, as part of a forthcoming agenda item on the El Camino Specific Plan, an option for the Council to include the parcel at 1570 Lafayette Street within the boundaries of the Plan Area. 3. Waive First Reading and Introduce an Ordinance to Amend Title 18 (“Zoning”) of the Santa Clara City Code (the Zoning Code “Cleanup” Ordinance), including changes to single-family setbacks to be consistent with the City’s adopted Residential Design Guidelines. 4. Adopt a Resolution to Amend the Zoning Map, consistent with the City’s General Plan land use diagram. City of Santa Clara Page 11 of 14 Printed on 7/12/2024 Council and Authorities Concurrent Meeting Agenda July 16, 2024 Meeting 7. 24-547 Action on an Agreement with Oak View Group Global Partnerships, LLC for Naming Rights and Sponsorships for the Santa Clara Convention Center and Related Budget Amendment Recommendation: 1. Approve and authorize the City Manager to negotiate and execute an agreement with Oak View Group Global Partnerships, LLC for Naming Rights and Sponsorships for the Santa Clara Convention Center consistent with the terms and form of agreement in the staff report for an initial term starting on or around July 22, 2024 and ending on or around July 21, 2027, in the amount not to exceed $496,859 plus commissions; 2. Approve and authorize the City Manager to execute up to two one-year extension options to extend the term and increase the compensation amount of the agreement to $796,859 plus commissions, subject to budget appropriations; 3. Authorize the City Manager to make minor modifications to the agreement, if needed. 4. Approve and authorize the City Manager to negotiate and execute sponsorship agreements valued up to $1,000,000, including the naming of SCCC assets with the exception of the principal naming rights partner for the Convention Center and the Mission City Ballroom. 5. Approve the FY 2024/25 budget amendment in the Convention Center Enterprise Fund to increase the Materials, Services, and Supplies budget in the amount of $496,859 and decrease in the unrestricted ending fund balance in the amount of $496,859 (five affirmative Council votes required for the use of unused balances). 6. All agreements to be subject to review and approval as to form by the City Attorney. REPORTS OF MEMBERS, SPECIAL COMMITTEES AND COUNCILMEMBER 030 REQUESTS City of Santa Clara Page 12 of 14 Printed on 7/12/2024 Council and Authorities Concurrent Meeting Agenda July 16, 2024 Meeting CITY MANAGER/EXECUTIVE DIRECTOR REPORT ADJOURNMENT The next regular scheduled meeting is on Tuesday, August 20, 2024 in the City Hall Council Chambers. MEETING DISCLOSURES City of Santa Clara Page 13 of 14 Printed on 7/12/2024 Council and Authorities Concurrent Meeting Agenda July 16, 2024 Meeting The time limit within which to commence any lawsuit or legal challenge to any quasi-adjudicative decision made by the City is governed by Section 1094.6 of the Code of Civil Procedure, unless a shorter limitation period is specified by any other provision. Under Section 1094.6, any lawsuit or legal challenge to any quasi-adjudicative decision made by the City must be filed no later than the 90th day following the date on which such decision becomes final. Any lawsuit or legal challenge, which is not filed within that 90-day period, will be barred. If a person wishes to challenge the nature of the above section in court, they may be limited to raising only those issues they or someone else raised at the meeting described in this notice, or in written correspondence delivered to the City of Santa Clara, at or prior to the meeting. In addition, judicial challenge may be limited or barred where the interested party has not sought and exhausted all available administrative remedies. STREAMING SERVICES: As always, the public may view the meetings on SantaClaraCA.gov, Santa Clara City Television (Comcast cable channel 15 or AT&T U-verse channel 99), or the livestream on the City’s YouTube channel or Facebook page. Note: The public cannot participate in the meeting through these livestreaming methods; livestreaming capabilities may be disrupted at times, viewers may always view and participate in meetings in-person and via Zoom as noted on the agenda. AB23 ANNOUNCEMENT: Members of the Santa Clara Stadium Authority, Sports and Open Space Authority and Housing Authority are entitled to receive $30 for each attended meeting. Note: The City Council and its associated Authorities meet as separate agencies but in a concurrent manner. Actions taken should be considered actions of only the identified policy body. LEGEND: City Council (CC); Stadium Authority (SA); Sports and Open Space Authority (SOSA); Housing Authority (HA); Successor Agency to the City of Santa Clara Redevelopment Agency (SARDA); Bayshore North Project Enhancement Authority (BNPEA); Public Facilities Financing Corporation (PFFC) Public contact was made by posting the Council agenda on the City’s official-notice bulletin board outside City Hall Council Chambers. A complete agenda packet is available on the City’s website and in the City Clerk’s Office at least 72 hours prior to a Regular Meeting and 24 hours prior to a Special Meeting. A hard copy of any agenda report may be requested by contacting the City Clerk’s Office at (408) 615-2220, email clerk@santaclaraca.gov <mailto:clerk@santaclaraca.gov> or at the public information desk at any City of Santa Clara public library. If a member of the public submits a speaker card for any agenda items, their name will appear in the Minutes. If no speaker card is submitted, the Minutes will reflect "Public Speaker." In accordance with the requirements of Title II of the Americans with Disabilities Act of 1990 ("ADA"), the City of Santa Clara will not discriminate against qualified individuals with disabilities on the basis of disability in its services, programs, or activities, and will ensure that all existing facilities will be made accessible to the maximum extent feasible. The City of Santa Clara will generally, upon request, provide appropriate aids and services leading to effective communication for qualified persons with disabilities including those with speech, hearing, or vision impairments so they can participate equally in the City’s programs, services, and activities. The City of Santa Clara will make all reasonable modifications to policies and programs to ensure that people with disabilities have an equal opportunity to enjoy all of its programs, services, and activities. Agendas and other written materials distributed during a public meeting that are public record will be made available by the City in an appropriate alternative format. Contact the City Clerk’s Office at 1 408-615-2220 with your request for an alternative format copy of the agenda or other written materials. Individuals who require an auxiliary aid or service for effective communication, or any other disability-related modification of policies or procedures, or other accommodation, in order to participate in a program, service, or activity of the City of Santa Clara, should contact the City’s ADA Coordinator at 408-615-3000 as soon as possible but no later than 48 hours before the scheduled event. City of Santa Clara Page 14 of 14 Printed on 7/12/2024