City Council and Authorities Concurrent

City of Santa Clara Meeting Agenda Council and Authorities Concurrent Meeting Tuesday, October 8, 2024 6:00 PM Hybrid Meeting City Hall Council Chambers/Virtual 1500 Warburton Avenue Santa Clara, CA 95050 The City of Santa Clara is conducting City Council meetings in a hybrid manner (in-person and continues to have methods for the public to participate remotely). • Via Zoom: o https://santaclaraca.zoom.us/j/99706759306 Meeting ID: 997-0675-9306 o Phone 1(669) 900-6833 How to Submit Written Public Comment Before City Council Meeting: 1. Use the eComment tab located on the City Council Agenda page https://santaclara.legistar.com/Calendar.aspx). eComments are directly sent to the iLegislate application used by City Council and staff, and become part of the public record. eComment closes 15 minutes before the start of a meeting. 2. By email to clerk@santaclaraca.gov by 12 p.m. the day of the meeting. Those emails will be forwarded to the Council and will be uploaded to the City Council Agenda as supplemental meeting material. Emails received after the 12 p.m. cutoff time up through the end of the meeting will form part of the meeting record. Please identify the Agenda Item Number in the subject line of your email. NOTE: Please note eComments and Emails received as public comment will not be read aloud during the meeting. Agendas, Staff Reports and some associated documents for City Council items may be viewed on the Internet at https://santaclara.legistar.com/Calendar.aspx All public records relating to an open session item on this agenda, which are not exempt from disclosure pursuant to the California Public Records Act, that are distributed to a majority of the legislative body will be available for public inspection at the Office of the City Clerk at Santa Clara City Hall, 1500 Warburton Avenue, Santa Clara, CA 95050 at the same time that the public records are distributed or made available to the legislative body. Any draft contracts, ordinances and resolutions posted on the Internet site or distributed in advance of the Council meeting may not be the final documents approved by the City Council. For the final document, you may contact the Office of the City Clerk at (408) 615-2220 or Clerk@santaclaraca.gov. Closed Session - 6:00 PM | Regular Meeting - 7:00 PM City of Santa Clara Page 1 of 12 Printed on 10/4/2024 Council and Authorities Concurrent Meeting Agenda October 8, 2024 Meeting 6:00 PM CLOSED SESSION Call to Order in the Council Chambers Confirmation of Quorum 1. 24-655 Conference with Legal Counsel-Existing Litigation (CC, SA) Pursuant to Gov’t Code § 54956.9(d)(1) Nevarez v. City of Santa Clara, et al., United States District Court, Northern District of California Case No. 5:16-CV-07013-LHK Public Comment The public may provide comments regarding the Closed Session item (s) just prior to the Council beginning the Closed Session. Closed Sessions are not open to the public. Convene to Closed Session (Council Conference Room) 7:00 PM JOINT CITY COUNCIL/STADIUM AUTHORITY BOARD MEETING Call to Order in the Council Chambers Pledge of Allegiance and Statement of Values Roll Call REPORTS OF ACTION TAKEN IN CLOSED SESSION MATTERS CONTINUANCES/EXCEPTIONS/RECONSIDERATIONS SPECIAL ORDER OF BUSINESS 2.A 24-565 Proclamation of October as Breast Cancer Awareness Month 2.B 24-630 Informational Report - New 4th Grade Program (BRAVE) in Partnership with Santa Clara Unified School District Recommendation: Note and file this informational report regarding the implementation of the BRAVE pilot program with the Santa Clara Unified School District for the 2024/25 school year 2.C 24-896 Proclamation of the First Full Week of October 6-12, 2024, as Public Power Week City of Santa Clara Page 2 of 12 Printed on 10/4/2024 Council and Authorities Concurrent Meeting Agenda October 8, 2024 Meeting CONSENT CALENDAR [Items listed on the CONSENT CALENDAR are considered routine and will be adopted by one motion. There will be no separate discussion of the items on the CONSENT CALENDAR unless discussion is requested by a member of the Council, staff, or public. If so requested, that item will be removed from the CONSENT CALENDAR and considered under CONSENT ITEMS PULLED FOR DISCUSSION.] 3.A 24-314 Action on the meeting minutes of the October 26, 2023 Special City Council Meeting (AB1234 Ethics Training) and Action on the meeting minutes of the June 25, 2024 Joint Council and Authorities Concurrent & Stadium Authority meeting Recommendation: Approve the minutes of the October 26, 2023 Special City Council Meeting (AB1234 Ethics Training) meeting and the minutes of the June 25, 2024 Joint Council and Authorities Concurrent & Stadium Authority meeting. 3.B 24-18 Board, Commissions and Committee Minutes Recommendation: Note and file the Minutes of: Audit Committee - February 28, 2024 Audit Committee - March 21, 2024 Audit Committee - September 3, 2024 Bicycle & Pedestrian Advisory Commission - June 17, 2024 Parks & Recreation Commission - August 12, 2024 Senior Advisory Commission - August 19, 2024 Station Area Task Force - May 16, 2024 Station Area Task Force - July 25, 2024 City of Santa Clara Page 3 of 12 Printed on 10/4/2024 Council and Authorities Concurrent Meeting Agenda October 8, 2024 Meeting 3.C 24-795 Action on Award of Purchase Orders to CD & Power and Odyssey Power for Citywide Stationary Generator Services Recommendation: 1. Determine that the proposed actions are exempt from CEQA pursuant to Section 15301 (Existing Facilities) of Title of California Code of Regulations; 2. Authorize the City Manager to execute Purchase Orders with CD & Power and Odyssey Power for stationary generator services, with a total aggregate maximum compensation not-to-exceed $167,860 for an initial one-year term starting on or around October 7, 2024, and ending on or around October 31, 2025, subject to the appropriation of funds, in final forms approved by the City Attorney; and 3. Authorize the City Manager to exercise up to four additional one-year options to extend the term of the Purchase Orders through October 31, 2029, adjust pricing consistent with applicable market indices, and increase the maximum compensation by an additional $750,000 for a total aggregate maximum compensation not to exceed $917,860, in final forms approved by the City Attorney. City of Santa Clara Page 4 of 12 Printed on 10/4/2024 Council and Authorities Concurrent Meeting Agenda October 8, 2024 Meeting 3.D 24-77 Action on Agreements with Various Consultants to Provide Plan Check Review and Field Inspection Consulting Services for Department of Public Works Development and Utility Permitting Projects Recommendation: 1. Authorize the City Manager or designee to execute agreements with CSG Consultants, Inc. and Interwest Consulting Group, Inc. for plan check review and field inspection services, and with Zoon Engineering for field inspection services, in support of Development and Utility Permitting Projects, for initial three-year terms starting on or around November 1, 2024 and ending on or around November 30, 2027, with a maximum compensation not to exceed $300,000 for each agreement, in final forms approved by the City Attorney; and 2. Authorize the City Manager or designee to take any actions as necessary to implement and administer the above agreements and to negotiate and execute amendments to (a) exercise up to two one-year extensions and (b) adjust the amounts, provided that the total aggregate compensation across all three agreements does not exceed $900,000, subject to the appropriation of funds and in final forms approved by the City Attorney. City of Santa Clara Page 5 of 12 Printed on 10/4/2024 Council and Authorities Concurrent Meeting Agenda October 8, 2024 Meeting 3.E 24-1384 Action on ARCOS Master Service Agreement with ARCOS, LLC for the Purchase, Implementation, and Support of a Scheduling and Resource Management Software Platform for Silicon Valley Power (SVP). Recommendation: 1. Authorize the City Manager to execute an ARCOS Master Service Agreement with ARCOS, LLC (ARCOS MSA) for an initial three-year term beginning on or around October 1, 2024, and ending on or around September 30, 2027, with the option to extend three additional years through September 30, 2030, with a maximum compensation not to exceed $1,000,000, subject to budget appropriations and review and approval as to form by the City Attorney; 2. Authorize the City Manager to execute Work Order No. 0001 to the ARCOS Master Service Agreement to provide and implement a scheduling, dispatch, and resource management solution subject to the maximum compensation of the ARCOS Master Service Agreement; and 3. Authorize the City Manager to take any actions as are necessary or advisable to implement and administer the ARCOS Master Service Agreement and negotiate and execute new Work Orders and amendments to the ARCOS MSA and Work Order No. 0001 to (a) extend the term through September 30, 2030; (b) adjust rates in accordance with the applicable Work Order; or (c) add or delete services or solution functionalities required to support future system requirements or City needs for a total maximum compensation not to exceed $1,500,000 over a six-year period, subject to budget appropriations and review and approval as to form by the City Attorney. City of Santa Clara Page 6 of 12 Printed on 10/4/2024 Council and Authorities Concurrent Meeting Agenda October 8, 2024 Meeting 3.F 24-957 Action on Amendment No. 2 to Agreement with Arini Geographics, LLC for Geographic Information System (GIS) Consulting Services Recommendation: 1. Approve and authorize the City Manager to execute Amendment No. 2 for Enterprise GIS Consulting Services with Arini Geographics, LLC to extend the term by an additional six months through April 30, 2025, and increase the maximum compensation by $588,226 for a revised not-to-exceed compensation amount of $5,857,226, subject to appropriation of funds, and in a final form approved by the City Attorney; and 2. Authorize the City Manager to execute amendments to extend the term of the agreement, with no compensation increase and no new projects assigned, in the event a project is not completed by April 30, 2025, in a final form approved by the City Attorney. 3.G 24-654 Action on Amendment No. 4 to the Agreement with Townsend Public Affairs, Inc. for Legislative Advocacy Services Recommendation: Authorize the City Manager to execute Amendment No. 4 to the Agreement with Townsend Public Affairs, Inc. for legislative advocacy services to extend the term of the agreement through January 29, 2027 and increase the total not to exceed amount from $434,700 to $620,100, subject to budget appropriations, in a final form approved by the City Attorney. City of Santa Clara Page 7 of 12 Printed on 10/4/2024 Council and Authorities Concurrent Meeting Agenda October 8, 2024 Meeting 3.H 24-906 Adoption of a Resolution Approving the California Governor’s Office of Emergency Services (Cal OES) Designation of Applicant’s Agent Resolution for Non-State Agencies (Cal OES Form 130) Designating the City Manager, Director of Finance, and Assistant Director of Finance as Authorized Agents of the City to Execute Agreements, Assurances, and Reimbursement Claims Required for related to Obtaining Federal Financial Assistance under Public Law 93-288, as amended by the Robert T. Stafford Disaster Relief and Emergency Assistance Act of 1988, and/or State Financial Assistance under the California Disaster Assistance Act Recommendation: Adopt a Resolution Approving Cal OES Form 130 Designating the City Manager, the Director of Finance, and the Assistant Director of Finance, respectively, by Title as Authorized Agents for the City of Santa Clara to Execute Agreements, Assurances, and Reimbursement Claims Required for Obtaining Federal Financial Assistance under Public Law 93-288, as amended by the Robert T. Stafford Disaster Relief and Emergency Assistance Act of 1988, and/or State Financial Assistance under the California Disaster Assistance Act. 3.I 24-842 Action on a Resolution Approving the 2025 Planning Commission Calendar of Meetings Recommendation: Adopt a Resolution approving the 2025 Planning Commission Calendar of Meetings. 3.J 24-924 Action on a Resolution Approving the 2025 Historical and Landmarks Commission Calendar of Meetings Recommendation: Adopt a Resolution approving the 2025 Historical and Landmarks Commission Calendar of Meetings. City of Santa Clara Page 8 of 12 Printed on 10/4/2024 Council and Authorities Concurrent Meeting Agenda October 8, 2024 Meeting 3.K 24-976 Action to Authorize the City Manager to Issue Purchase Orders to The Okonite Company for the Purchase of Okonite Alternative Cables for Silicon Valley Power’s Distribution System Recommendation: 1. Authorize the City Manager to issue purchase orders to The Okonite Company for the purchase of Okonite alternative cables for Silicon Valley Power’s distribution system with a total maximum purchase amount not to exceed $1,000,000 for the time period beginning on the date of this authorization through December 31, 2025, in forms approved by the City Attorney and subject to the annual appropriation of funds; and 2. Authorize the City Manager to take any actions as necessary to implement and administer the purchase orders including issuing change orders, subject to annual appropriation of funds. PUBLIC PRESENTATIONS [This item is reserved for persons to address the Council or authorities on any matter not on the agenda that is within the subject matter jurisdiction of the City or Authorities. The law does not permit action on, or extended discussion of, any item not on the agenda except under special circumstances. The governing body, or staff, may briefly respond to statements made or questions posed, and appropriate body may request staff to report back at a subsequent meeting. Although not required, please submit to the City Clerk your name and subject matter on the speaker card available in the Council Chambers.] CONSENT ITEMS PULLED FOR DISCUSSION PUBLIC HEARING/GENERAL BUSINESS (COUNCIL/STADIUM) City of Santa Clara Page 9 of 12 Printed on 10/4/2024 Council and Authorities Concurrent Meeting Agenda October 8, 2024 Meeting 4. 24-639 Action on the Stadium Manager’s Request to Execute an Agreement with Staff Pro Inc. d/b/a Allied Universal Event Services for Event Security Services at Levi’s Stadium for a Three-Year Period with the Option to Extend Two Additional One-Year Periods Recommendation: 1. Approve the Stadium Manager’s request to execute an agreement with Staff Pro Inc. DBA Allied Universal Event Services for event security services at Levi’s Stadium, for a three-year period, commencing November 1, 2024 and ending on July 31, 2027, with an option to extend for two additional one-year periods, in a form approved by the Stadium Authority Counsel, and subject to budget appropriations; 2. Authorize the Stadium Manager to execute the Service Level Agreement described under Exhibit A of the agreement with Staff Pro Inc. DBA Allied Universal Event Services, in a form approved by the Stadium Authority Counsel; and 3. Authorize the Stadium Manager to exercise the option to extend the agreement with the same terms and conditions for two additional one-year periods, subject to budget appropriations and after consultations with the Stadium Authority Executive Director. Stadium Manager is not authorized to exercise an option to extend the term of the Agreement if such extension includes an increase to the compensation and fees set forth in Exhibit B in excess of 6% annually without the express written approval of the Stadium Authority Executive Director. City of Santa Clara Page 10 of 12 Printed on 10/4/2024 Council and Authorities Concurrent Meeting Agenda October 8, 2024 Meeting 5. 24-751 Action on a Mitigated Negative Declaration and Mitigation Monitoring and Reporting Program and Route Approval for the Silicon Valley Power 115 kilovolt Transmission Line from the Northern Receiving Station to the Kifer Receiving Station Recommendation: 1. Adopt a Resolution adopting the Mitigated Negative Declaration and the Mitigation Monitoring and Reporting Program for the New 115kV Transmission Line Project between the Northern Receiving Station and Kifer Receiving Station; and 2. Approve Route A, Option 1, for an entirely overhead alignment of the New 115kV Transmission Line, with authorization to Silicon Valley Power staff to make minor alignment adjustments based on final project engineering and design. 6. 24-892 Action on City Position on Proposed League of California Cities’ 2024 Resolution on Fair and Equal Treatment of All Governmental Officials at All Levels Recommendation: 1. Council discussion and action on the proposed Cal Cities 2024 Resolution, which aims to ensure fair and equal treatment of all governmental officials at all levels; and 2. Authorize the City’s voting delegate, Councilmember Park, to cast a vote consistent with the City Council’s position during the Cal Cities 2024 General Assembly. REPORTS OF MEMBERS, SPECIAL COMMITTEES AND COUNCILMEMBER 030 REQUESTS CITY MANAGER/EXECUTIVE DIRECTOR REPORT ADJOURNMENT The next regular scheduled meeting is on Tuesday, October 22, 2024 in the City Hall Council Chambers. MEETING DISCLOSURES City of Santa Clara Page 11 of 12 Printed on 10/4/2024 Council and Authorities Concurrent Meeting Agenda October 8, 2024 Meeting The time limit within which to commence any lawsuit or legal challenge to any quasi-adjudicative decision made by the City is governed by Section 1094.6 of the Code of Civil Procedure, unless a shorter limitation period is specified by any other provision. Under Section 1094.6, any lawsuit or legal challenge to any quasi-adjudicative decision made by the City must be filed no later than the 90th day following the date on which such decision becomes final. Any lawsuit or legal challenge, which is not filed within that 90-day period, will be barred. If a person wishes to challenge the nature of the above section in court, they may be limited to raising only those issues they or someone else raised at the meeting described in this notice, or in written correspondence delivered to the City of Santa Clara, at or prior to the meeting. In addition, judicial challenge may be limited or barred where the interested party has not sought and exhausted all available administrative remedies. STREAMING SERVICES: As always, the public may view the meetings on SantaClaraCA.gov, Santa Clara City Television (Comcast cable channel 15 or AT&T U-verse channel 99), or the livestream on the City’s YouTube channel or Facebook page. Note: The public cannot participate in the meeting through these livestreaming methods; livestreaming capabilities may be disrupted at times, viewers may always view and participate in meetings in-person and via Zoom as noted on the agenda. AB23 ANNOUNCEMENT: Members of the Santa Clara Stadium Authority, Sports and Open Space Authority and Housing Authority are entitled to receive $30 for each attended meeting. Note: The City Council and its associated Authorities meet as separate agencies but in a concurrent manner. Actions taken should be considered actions of only the identified policy body. LEGEND: City Council (CC); Stadium Authority (SA); Sports and Open Space Authority (SOSA); Housing Authority (HA); Successor Agency to the City of Santa Clara Redevelopment Agency (SARDA); Bayshore North Project Enhancement Authority (BNPEA); Public Facilities Financing Corporation (PFFC) Public contact was made by posting the Council agenda on the City’s official-notice bulletin board outside City Hall Council Chambers. A complete agenda packet is available on the City’s website and in the City Clerk’s Office at least 72 hours prior to a Regular Meeting and 24 hours prior to a Special Meeting. A hard copy of any agenda report may be requested by contacting the City Clerk’s Office at (408) 615-2220, email clerk@santaclaraca.gov <mailto:clerk@santaclaraca.gov> or at the public information desk at any City of Santa Clara public library. If a member of the public submits a speaker card for any agenda items, their name will appear in the Minutes. If no speaker card is submitted, the Minutes will reflect "Public Speaker." In accordance with the requirements of Title II of the Americans with Disabilities Act of 1990 ("ADA"), the City of Santa Clara will not discriminate against qualified individuals with disabilities on the basis of disability in its services, programs, or activities, and will ensure that all existing facilities will be made accessible to the maximum extent feasible. The City of Santa Clara will generally, upon request, provide appropriate aids and services leading to effective communication for qualified persons with disabilities including those with speech, hearing, or vision impairments so they can participate equally in the City’s programs, services, and activities. The City of Santa Clara will make all reasonable modifications to policies and programs to ensure that people with disabilities have an equal opportunity to enjoy all of its programs, services, and activities. Agendas and other written materials distributed during a public meeting that are public record will be made available by the City in an appropriate alternative format. Contact the City Clerk’s Office at 1 408-615-2220 with your request for an alternative format copy of the agenda or other written materials. Individuals who require an auxiliary aid or service for effective communication, or any other disability-related modification of policies or procedures, or other accommodation, in order to participate in a program, service, or activity of the City of Santa Clara, should contact the City’s ADA Coordinator at 408-615-3000 as soon as possible but no later than 48 hours before the scheduled event. City of Santa Clara Page 12 of 12 Printed on 10/4/2024