City Council and Authorities Concurrent

City of Santa Clara Meeting Agenda City Council and Authorities Concurrent Tuesday, November 4, 2025 5:30 PM Hybrid Meeting City Hall Council Chambers/Virtual 1500 Warburton Avenue Santa Clara, CA 95050 The City of Santa Clara is conducting City Council meetings in a hybrid manner (in-person and continues to have methods for the public to participate remotely). • Via Zoom: o https://santaclaraca.zoom.us/j/99706759306 Meeting ID: 997-0675-9306 o Phone 1(669) 900-6833 How to Submit Written Public Comment Before City Council Meeting: 1. Use the eComment tab located on the City Council Agenda page https://santaclara.legistar.com/Calendar.aspx). eComments are directly sent to the iLegislate application used by City Council and staff, and become part of the public record. eComment closes 15 minutes before the start of a meeting. 2. By email to clerk@santaclaraca.gov by 12 p.m. the day of the meeting. Those emails will be forwarded to the Council and will be uploaded to the City Council Agenda as supplemental meeting material. Emails received after the 12 p.m. cutoff time up through the end of the meeting will form part of the meeting record. Please identify the Agenda Item Number in the subject line of your email. NOTE: Please note eComments and Emails received as public comment will not be read aloud during the meeting. Agendas, Staff Reports and some associated documents for City Council items may be viewed on the Internet at https://santaclara.legistar.com/Calendar.aspx All public records relating to an open session item on this agenda, which are not exempt from disclosure pursuant to the California Public Records Act, that are distributed to a majority of the legislative body will be available for public inspection at the Office of the City Clerk at Santa Clara City Hall, 1500 Warburton Avenue, Santa Clara, CA 95050 at the same time that the public records are distributed or made available to the legislative body. Any draft contracts, ordinances and resolutions posted on the Internet site or distributed in advance of the Council meeting may not be the final documents approved by the City Council. For the final document, you may contact the Office of the City Clerk at (408) 615-2220 or Clerk@santaclaraca.gov. Closed Session - 5:30 PM | Regular Meeting - 7:00 PM City of Santa Clara Page 1 of 9 Printed on 10/31/2025 City Council and Authorities Concurrent Meeting Agenda November 4, 2025 5:30 PM CLOSED SESSION Call to Order in the Council Chambers Confirmation of Quorum 1.A 25-1105 Conference with Legal Counsel-Existing Litigation (CC) Pursuant to Gov. Code 54956.9(d)(1) Price v. City of Santa Clara Worker’s Compensation Appeals Board Case No. ADJ20912978 1.B 25-1093 Conference with Legal Counsel-Anticipated Litigation Pursuant to Gov. Code § 54956.9(d)(2) - Exposure to litigation --Facts and circumstances not disclosed on agenda Pursuant to Gov. Code § 54956.9(e)(1) Conference with Legal Counsel-Anticipated Litigation Pursuant to Gov. Code § 54956.9(d)(4) - Initiation of litigation --Number of potential cases: 2 potential cases Public Comment The public may provide comments regarding the Closed Session item (s) just prior to the Council beginning the Closed Session. Closed Sessions are not open to the public. Convene to Closed Session (Council Conference Room) 7:00 PM JOINT CITY COUNCIL/STADIUM AUTHORITY BOARD MEETING Call to Order in the Council Chambers Pledge of Allegiance and Statement of Values Roll Call REPORTS OF ACTION TAKEN IN CLOSED SESSION MATTERS CONTINUANCES/EXCEPTIONS/RECONSIDERATIONS SPECIAL ORDER OF BUSINESS 2.A 25-1061 Proclamation of November 2025 as Native American Heritage Month City of Santa Clara Page 2 of 9 Printed on 10/31/2025 City Council and Authorities Concurrent Meeting Agenda November 4, 2025 2.B 25-1062 Proclamation of November 2025 as Sikh Awareness and Appreciation Month CONSENT CALENDAR [Items listed on the CONSENT CALENDAR are considered routine and will be adopted by one motion. There will be no separate discussion of the items on the CONSENT CALENDAR unless discussion is requested by a member of the Council, staff, or public. If so requested, that item will be removed from the CONSENT CALENDAR and considered under CONSENT ITEMS PULLED FOR DISCUSSION.] 3.A 25-1571 Action on the September 16, 2025 Joint City Council and Authorities Concurrent & Santa Clara Stadium Authority Board Meeting, September 23, 2025 Joint City Council and Authorities Concurrent & Santa Clara Stadium Authority Board Meeting Minutes, September 24, 2025 Special City Council Meeting Minutes, and September 30, 2025 Special City Council Minutes Recommendation: Approve the September 16, 2025 Joint City Council and Authorities Concurrent & Santa Clara Stadium Authority Board Meeting, September 23, 2025 Joint City Council and Authorities Concurrent & Santa Clara Stadium Authority Board Meeting Minutes, September 24, 2025 Special City Council Meeting Minutes, and September 30, 2025 Special City Council Minutes. 3.B 25-21 Board, Commissions and Committee Minutes Recommendation: Note and file the Minutes of: Governance and Ethics Committee - June 2, 2025 Planning Commission - September 10, 2025 Neighborhood University Relations Committee (NURC) - May 5, 2025 Charter Review Committee - October 1, 2025 Historical and Landmarks Commission - September 4, 2025 Historical and Landmarks Commission - October 2, 2025 City of Santa Clara Page 3 of 9 Printed on 10/31/2025 City Council and Authorities Concurrent Meeting Agenda November 4, 2025 3.C 25-597 Action on Award of Agreement with WeHOPE for Street Outreach and Essential Homeless Services Recommendation: Approve and authorize the City Manager to execute an agreement with WeHOPE for street outreach and case management services, and emergency shelter operations and services through the Temporary Hotel Program and Inclement Weather Hotel Program, on the terms presented with an initial two-year term and a maximum compensation not-to-exceed $1,702,326, in a final form approved by the City Attorney. 3.D 25-1037 Action on the 3905 Freedom Circle Public Park Updated Schematic Design (Greystar Development) Recommendation: Approve the 3905 Freedom Circle Public Park Updated Schematic Design. 3.E 25-1508 Action to Authorize the Use of City Water Forces to Upgrade Three (3) Existing Water Services with Backflow Prevention Devices at 355 Reed Street Recommendation: 1. Determine that the proposed action is exempt from CEQA pursuant to Section 15302 (Class 2 - Replacement or Reconstruction) and Section 15303(d) (Class 3 - New Construction or Conversion of Small Structures) of Title 14 of the California Code of Regulations; and 2. Declare and determine in accordance with Section 1310 of the City Charter that the public works located at 355 Reed Street are better performed by the City with its own employees based on the information set forth in this Report to Council and authorize the performance of these public works consistent with this authorization. 3.F 25-1066 Action to Set January 27, 2026 for a Public Hearing to Consider Cancellation of two Mills Act Contracts Recommendation: Set January 27, 2026 for a Public Hearing to consider termination of two Mills Act Contracts for the properties located at 1711 Main Street and 906 Monroe / 1341 Homestead Road for non-compliance with Mills Act requirements. City of Santa Clara Page 4 of 9 Printed on 10/31/2025 City Council and Authorities Concurrent Meeting Agenda November 4, 2025 3.G 25-785 Action to Approve the FY 2025-26 California Library Literacy Services (CLLS) Adult and Family Literacy Grant Award for the Read Santa Clara Program and the Related Budget Amendment Recommendation: 1. Accept the FY 2025/26 California Library Literacy Services (CLLS) Grant Award in the Amount of $115,361 for Read Santa Clara, the Library’s Adult and Family Literacy Program; and 2. Approve the FY 2025/26 budget amendment in the Library Operating Grant Trust Fund to recognize grant revenue in the amount of $115,361 and establish an Adult & Family Literacy Program 25- 26 grant appropriation in the amount of $115,361 (five affirmative Council votes required to appropriate additional revenue). 3.H 25-822 Review and Approve each Board, Commissions and Committee Annual Workplans FY 2025-2026 Recommendation: Review and Approve each Board, Commissions and Committee Annual FY 2025-2026 Workplan 3.I 25-1068 Action to Waive Second Reading and Adopt Ordinance No. 2080 Amending Chapter 8.60 (“Unmanned Aircraft System”) of Title 8 (“Health and Safety”) of the Code of the City of Santa Clara, California. Recommendation: Waive Second Reading and Adopt Ordinance No. 2080 Amending Chapter 8.60 (“Unmanned Aircraft System”) of Title 8 (“Health and Safety”) of the Code of the City of Santa Clara, California. 3.J 25-1577 Action on a Resolution Approving the Charter Review Committee Calendar of Regular Meetings for 2025 and 2026 Recommendation: Adopt a Resolution approving the Charter Review Committee 2025/2026 Calendar of Meetings for the third Wednesday of each month, commencing November 19, 2025 and continuing through June 17 of 2026, each meeting commencing at 6:00 p.m. in City Council Chambers unless otherwise indicated. SANTA CLARA STADIUM AUTHORITY BOARD CONSENT CALENDAR City of Santa Clara Page 5 of 9 Printed on 10/31/2025 City Council and Authorities Concurrent Meeting Agenda November 4, 2025 4. 25-1039 Action on the Santa Clara Stadium Authority Financial Status Report for Quarter Ending June 30, 2025 Recommendation: Note and file the Santa Clara Stadium Authority Financial Status Report for the Quarter Ending June 30, 2025. PUBLIC PRESENTATIONS [This item is reserved for persons to address the Council or authorities on any matter not on the agenda that is within the subject matter jurisdiction of the City or Authorities. The law does not permit action on, or extended discussion of, any item not on the agenda except under special circumstances. The governing body, or staff, may briefly respond to statements made or questions posed, and appropriate body may request staff to report back at a subsequent meeting. Although not required, please submit to the City Clerk your name and subject matter on the speaker card available in the Council Chambers.] CONSENT ITEMS PULLED FOR DISCUSSION PUBLIC HEARING/GENERAL BUSINESS City of Santa Clara Page 6 of 9 Printed on 10/31/2025 City Council and Authorities Concurrent Meeting Agenda November 4, 2025 5. 25-1566 Public Hearing: Action on Adoption of a Resolution Establishing the Necessary Findings of Fact for Modifications to the California Energy Code and California Green Building Standards Code; Action to Waive Second Reading and Adopt Ordinance No. 2081 amending Chapter 15.05 ("Administrative Code"), Chapter 15.15 (“Building Code”), Chapter 15.17 (“Residential Code”), Chapter 15.18 ("Property Maintenance Code"), Chapter 15.20 (“Electrical Code”), Chapter 15.30 (“Mechanical Code”), Chapter 15.35 (“Plumbing Code”), Chapter 15.36 (“Energy Code”), Chapter 15.37 (“Historical Building Code”), Chapter 15.38 (“Green Building Code”), and Chapter 15.75 ("Existing Building Code") of Title 15 (“Buildings and Construction”) of “The Code of the City of Santa Clara, California” for the adoption of the 2025 California Building Standards Code. Recommendation: 1. Adopt a Resolution Making Findings of Fact Necessary for the Specified Modifications to the 2025 California Energy Code and 2025 California Green Building Standards Code Reflected in the Proposed Ordinance; and 2. Waive Second Reading and Adopt Ordinance No. 2081 amending Chapter 15.05 ("Administrative Code"), Chapter 15.15 (“Building Code”), Chapter 15.17 (“Residential Code”), Chapter 15.18 ("Property Maintenance Code"), Chapter 15.20 (“Electrical Code”), Chapter 15.30 (“Mechanical Code”), Chapter 15.35 (“Plumbing Code”), Chapter 15.36 (“Energy Code”), Chapter 15.37 (“Historical Building Code”), Chapter 15.38 (“Green Building Code”), and Chapter 15.75 ("Existing Building Code") of Title 15 (“Buildings and Construction”) of “The Code of the City of Santa Clara, California” for the adoption of the 2025 California Building Standards Code, including changes approved by City Council on first reading on October 21, 2025. City of Santa Clara Page 7 of 9 Printed on 10/31/2025 City Council and Authorities Concurrent Meeting Agenda November 4, 2025 6. 25-1555 Action to Amend Section 17.35.080 of the Santa Clara City Code to temporarily authorize a deferral for the payment of park-in lieu fees of residential developments from building permit to certificate of occupancy or final building inspection, subject to certain conditions and to bring the code into compliance with state law and approve a standard form Park In-Lieu Fee Deferral Agreement. Recommendation: 1. Waive first reading and introduce an ordinance amending Chapter 17.35 (Park and Recreational Land) Section 17.35.080 (Procedure) of the Santa Clara City Code to temporarily authorize a deferral of the payment of park-in lieu fees of residential developments to certificate of occupancy or final building inspection, subject to certain conditions and to bring the code into compliance with state law. 2. Approve a standard form Park In-Lieu Fee Deferral Agreement and Notice of Lien with Power of Sale, on the terms and in substantially the form presented, authorize City Manager to modify the agreement as needed for individual projects, and execute the finalized agreement subject to approval as to form by the City Attorney. . 7. 25-1126 Action on adoption of Resolution to establish the Stadium Neighborhood Relations Ad Hoc Subcommittee (Committee) and appoint up to three City Councilmembers with one alternate to serve on the Committee. Recommendation: Adoption of a resolution establishing a Stadium Neighborhood Relations Ad Hoc Subcommittee (Committee) through August 2026, appoint up to three Councilmembers with one alternate to serve on the Committee, and direct staff to take all necessary and appropriate actions to implement and support the Committee. REPORTS OF MEMBERS, SPECIAL COMMITTEES AND COUNCILMEMBER 030 REQUESTS CITY MANAGER/EXECUTIVE DIRECTOR REPORT ADJOURNMENT City of Santa Clara Page 8 of 9 Printed on 10/31/2025 City Council and Authorities Concurrent Meeting Agenda November 4, 2025 The next regular scheduled meeting is on Tuesday, November 18, 2025 in the City Hall Council Chambers. MEETING DISCLOSURES The time limit within which to commence any lawsuit or legal challenge to any quasi-adjudicative decision made by the City is governed by Section 1094.6 of the Code of Civil Procedure, unless a shorter limitation period is specified by any other provision. Under Section 1094.6, any lawsuit or legal challenge to any quasi-adjudicative decision made by the City must be filed no later than the 90th day following the date on which such decision becomes final. Any lawsuit or legal challenge, which is not filed within that 90-day period, will be barred. If a person wishes to challenge the nature of the above section in court, they may be limited to raising only those issues they or someone else raised at the meeting described in this notice, or in written correspondence delivered to the City of Santa Clara, at or prior to the meeting. In addition, judicial challenge may be limited or barred where the interested party has not sought and exhausted all available administrative remedies. STREAMING SERVICES: As always, the public may view the meetings on SantaClaraCA.gov, Santa Clara City Television (Comcast cable channel 15), or the livestream on the City’s YouTube channel or Facebook page. Note: The public cannot participate in the meeting through these livestreaming methods; livestreaming capabilities may be disrupted at times, viewers may always view and participate in meetings in-person and via Zoom as noted on the agenda. AB23 ANNOUNCEMENT: Members of the Santa Clara Stadium Authority, Sports and Open Space Authority and Housing Authority are entitled to receive $30 for each attended meeting. Note: The City Council and its associated Authorities meet as separate agencies but in a concurrent manner. Actions taken should be considered actions of only the identified policy body. LEGEND: City Council (CC); Stadium Authority (SA); Sports and Open Space Authority (SOSA); Housing Authority (HA); Successor Agency to the City of Santa Clara Redevelopment Agency (SARDA); Bayshore North Project Enhancement Authority (BNPEA); Public Facilities Financing Corporation (PFFC) Public contact was made by posting the Council agenda on the City’s official-notice bulletin board outside City Hall Council Chambers. A complete agenda packet is available on the City’s website and in the City Clerk’s Office at least 72 hours prior to a Regular Meeting and 24 hours prior to a Special Meeting. A hard copy of any agenda report may be requested by contacting the City Clerk’s Office at (408) 615-2220, email clerk@santaclaraca.gov <mailto:clerk@santaclaraca.gov> or at the public information desk at any City of Santa Clara public library. If a member of the public submits a speaker card for any agenda items, their name will appear in the Minutes. If no speaker card is submitted, the Minutes will reflect "Public Speaker." In accordance with the requirements of Title II of the Americans with Disabilities Act of 1990 ("ADA"), the City of Santa Clara will not discriminate against qualified individuals with disabilities on the basis of disability in its services, programs, or activities, and will ensure that all existing facilities will be made accessible to the maximum extent feasible. The City of Santa Clara will generally, upon request, provide appropriate aids and services leading to effective communication for qualified persons with disabilities including those with speech, hearing, or vision impairments so they can participate equally in the City’s programs, services, and activities. The City of Santa Clara will make all reasonable modifications to policies and programs to ensure that people with disabilities have an equal opportunity to enjoy all of its programs, services, and activities. Agendas and other written materials distributed during a public meeting that are public record will be made available by the City in an appropriate alternative format. Contact the City Clerk’s Office at 1 408-615-2220 with your request for an alternative format copy of the agenda or other written materials. Individuals who require an auxiliary aid or service for effective communication, or any other disability-related modification of policies or procedures, or other accommodation, in order to participate in a program, service, or activity of the City of Santa Clara, should contact the City’s ADA Coordinator at 408-615-3000 as soon as possible but no later than 48 hours before the scheduled event. City of Santa Clara Page 9 of 9 Printed on 10/31/2025