Governance and Ethics Committee

City of Santa Clara Meeting Agenda Governance and Ethics Committee Monday, September 11, 2023 3:00 PM Hybrid Meeting City Hall 1500 Warburton Avenue Santa Clara, CA 95050 CALL TO ORDER AND ROLL CALL The City of Santa Clara is conducting Governance and Ethics Committee meetings in a hybrid manner (in-person and continues to have methods for the public to participate remotely). • Via Zoom: https://santaclaraca.zoom.us/j/98559951444 • Webinar ID: 985 5995 1444 • By phone: +1 669 444 9171 How to Submit Written Public Comment before meeting: • By email to mayorandcouncil@santaclaraca.gov by 12 p.m. the day of the meeting. Those emails will be forwarded to Committee members and will be uploaded as supplemental meeting material. Note: Emails received as public comment will not be read aloud during the meeting. CONSENT CALENDAR 1. 23-997 Approval of the June 5, 2023 Governance and Ethics Committee Meeting Minutes Recommendation: Approve the minutes of the June 5, 2023 Governance and Ethics Committee Meeting. PUBLIC PRESENTATIONS [This item is reserved for persons to address the body on any matter not on the agenda that is within the subject matter jurisdiction of the body. The law does not permit action on, or extended discussion of, any item not on the agenda except under special circumstances. The governing body, or staff, may briefly respond to statements made or questions posed, and appropriate body may request staff to report back at a subsequent meeting.] GENERAL BUSINESS 2. 23-984 Approve Proposed Amendment to Council Policy 035 (Naming of Facilities) Recommendation: Approve amendment to Council Policy 035 (“Naming of Facilities”) and bring forth to City Council for Adoption City of Santa Clara Page 1 of 3 Printed on 9/7/2023 Governance and Ethics Committee Meeting Agenda September 11, 2023 3. 23-989 2024 Council Priority Session Framework Recommendation: Review and provide input on the 2024 Council Priority Setting Session Framework and forward to the full Council for consideration ..Staff Approved by: Jōvan D. Grogan, City Manager ATTACHMENTS 1. Council Priority Setting Session Draft Agenda 4. 23-994 Action on Recommendation to the Governance and Ethics Committee to Amend Council Policy 030, entitled Adding an Item on the Agenda and forward to the City Council for Consideration Recommendation: In order to enhance and streamline the processing of both City Council and public petitions for Council action, staff recommends that the Governance and Ethics Committee approve the revised 030 Policy, subject to any further amendments it may agree to, and recommend to the full Council its consideration and approval of the amended policy. 5. 23-992 Informational Report on Transcription Services for Meeting Recordings (Referred from December 5, 2022 meeting) Recommendation: Staff makes no recommendation as this is an informational report only. 6. 23-993 Action to Defer Workplan Items to December 2023 Governance and Ethics Committee Meeting Recommendation: Action to Defer Workplan Items to the December 4, 2023 Governance and Ethics Committee meeting. STAFF REPORT AB1234 Open Government and Ethics Update Update on Email Retention Policy COMMITTEE MEMBER REPORTS / FUTURE REFERRALS FOR CONSIDERATION ADJOURNMENT MEETING DISCLOSURES City of Santa Clara Page 2 of 3 Printed on 9/7/2023 Governance and Ethics Committee Meeting Agenda September 11, 2023 The time limit within which to commence any lawsuit or legal challenge to any quasi-adjudicative decision made by the City is governed by Section 1094.6 of the Code of Civil Procedure, unless a shorter limitation period is specified by any other provision. Under Section 1094.6, any lawsuit or legal challenge to any quasi-adjudicative decision made by the City must be filed no later than the 90th day following the date on which such decision becomes final. Any lawsuit or legal challenge, which is not filed within that 90-day period, will be barred. If a person wishes to challenge the nature of the above section in court, they may be limited to raising only those issues they or someone else raised at the meeting described in this notice, or in written correspondence delivered to the City of Santa Clara, at or prior to the meeting. In addition, judicial challenge may be limited or barred where the interested party has not sought and exhausted all available administrative remedies. If a member of the public submits a speaker card for any agenda items, their name will appear in the Minutes. If no speaker card is submitted, the Minutes will reflect "Public Speaker." In accordance with the requirements of Title II of the Americans with Disabilities Act of 1990 ("ADA"), the City of Santa Clara will not discriminate against qualified individuals with disabilities on the basis of disability in its services, programs, or activities, and will ensure that all existing facilities will be made accessible to the maximum extent feasible. The City of Santa Clara will generally, upon request, provide appropriate aids and services leading to effective communication for qualified persons with disabilities including those with speech, hearing, or vision impairments so they can participate equally in the City’s programs, services, and activities. The City of Santa Clara will make all reasonable modifications to policies and programs to ensure that people with disabilities have an equal opportunity to enjoy all of its programs, services, and activities. Agendas and other written materials distributed during a public meeting that are public record will be made available by the City in an appropriate alternative format. Contact the City Clerk’s Office at 1 408-615-2220 with your request for an alternative format copy of the agenda or other written materials. Individuals who require an auxiliary aid or service for effective communication, or any other disability-related modification of policies or procedures, or other accommodation, in order to participate in a program, service, or activity of the City of Santa Clara, should contact the City’s ADA Coordinator at 408-615-3000 as soon as possible but no later than 48 hours before the scheduled event. City of Santa Clara Page 3 of 3 Printed on 9/7/2023