Task Force on Diversity, Equity, and Inclusion

City of Santa Clara Call and Notice of Special Meeting Task Force on Diversity, Equity, and Inclusion Thursday, February 25, 2021 7:00 PM Virtual Meeting NOTICE IS HEREBY GIVEN that, pursuant to the provisions of California Government Code §54956 (“The Brown Act”) and Section 708 of the Santa Clara City Charter, the Chair calls for a Special Meeting of the Task Force on Diversity, Equity, and Inclusion, to commence and convene on February 25, 2021, at 7:00 p.m. for a Special Meeting, to consider the following matter(s) and to potentially take action with respect to them. Pursuant to the provisions of California Governor’s Executive Order N-29-20, issued on March 17, 2020, to prevent the spread of COVID-19, the City of Santa Clara has implemented methods for the public to participate remotely. • Via Zoom: https://santaclaraca.zoom.us/j/96307211091 Webinar ID: 963 0721 1091 • By Phone: (669) 900-6833 • Submit comments via email to equitytaskforce@santaclaraca.gov. CALL TO ORDER AND ROLL CALL CONSENT CALENDAR 1. 21-70 Task Force on Diversity, Equity, and Inclusion Meeting Minutes of January 11, 2021 Recommendation: Approve the minutes of the January 11, 2021 Task Force on Diversity, Equity, and Inclusion meeting. PUBLIC PRESENTATIONS GENERAL BUSINESS 2. Overview of Ralph M. Brown Act 3. 21-81 Discussion and Possible Action on 2021 Task Force Workplan Recommendation: Approve the 2021 Task Force on Diversity, Equity, and Inclusion workplan. 4. 21-66 Update from Community Communicators Subcommittee and City of Santa Clara Page 1 of 3 Printed on 2/24/2021 Task Force on Diversity, Equity, and Call and Notice of Special Meeting February 25, 2021 Inclusion Introduction of Community Partner Organization - Bill Wilson Center 5. 21-344 Update and Discussion on the Columbus Day and Indigenous Peoples' Day Survey 6. 21-82 Action on Referral from Governance and Ethics Committee on Council Policy 035 (“Naming of Facilities”) Recommendation: Accept referral from Governance and Ethics Committee on Council Policy 035 (“Naming of Facilities”). 7. Discussion and Possible Action on Appointing Task Force Secretary 8. Discussion and Possible Action on Appointments to Existing Subcommittees 9. Discussion and Possible Action on Youth Advisory Role and Senior Advisory Role (or Any Other Advisory Role) 10. 21-304 Review Email Communications Received STAFF REPORT TASK FORCE MEMBERS REPORT ADJOURNMENT City of Santa Clara Page 2 of 3 Printed on 2/24/2021 Task Force on Diversity, Equity, and Call and Notice of Special Meeting February 25, 2021 Inclusion The time limit within which to commence any lawsuit or legal challenge to any quasi-adjudicative decision made by the City is governed by Section 1094.6 of the Code of Civil Procedure, unless a shorter limitation period is specified by any other provision. Under Section 1094.6, any lawsuit or legal challenge to any quasi-adjudicative decision made by the City must be filed no later than the 90th day following the date on which such decision becomes final. Any lawsuit or legal challenge, which is not filed within that 90-day period, will be barred. If a person wishes to challenge the nature of the above section in court, they may be limited to raising only those issues they or someone else raised at the meeting described in this notice, or in written correspondence delivered to the City of Santa Clara, at or prior to the meeting. In addition, judicial challenge may be limited or barred where the interested party has not sought and exhausted all available administrative remedies. If a member of the public submits a speaker card for any agenda items, their name will appear in the Minutes. If no speaker card is submitted, the Minutes will reflect "Public Speaker." In accordance with the requirements of Title II of the Americans with Disabilities Act of 1990 ("ADA"), the City of Santa Clara will not discriminate against qualified individuals with disabilities on the basis of disability in its services, programs, or activities, and will ensure that all existing facilities will be made accessible to the maximum extent feasible. The City of Santa Clara will generally, upon request, provide appropriate aids and services leading to effective communication for qualified persons with disabilities including those with speech, hearing, or vision impairments so they can participate equally in the City’s programs, services, and activities. The City of Santa Clara will make all reasonable modifications to policies and programs to ensure that people with disabilities have an equal opportunity to enjoy all of its programs, services, and activities. Agendas and other written materials distributed during a public meeting that are public record will be made available by the City in an appropriate alternative format. Contact the City Clerk’s Office at 1 408-615-2220 with your request for an alternative format copy of the agenda or other written materials. Individuals who require an auxiliary aid or service for effective communication, or any other disability-related modification of policies or procedures, or other accommodation, in order to participate in a program, service, or activity of the City of Santa Clara, should contact the City’s ADA Coordinator at 408-615-3000 as soon as possible but no later than 48 hours before the scheduled event. City of Santa Clara Page 3 of 3 Printed on 2/24/2021