Finance Committee

Regular Meeting of the Finance Committee November 10, 2025 at 5:00 PM Council Chambers, City Hall 200 Lincoln Avenue MINUTES 1. Call to Order The Regular Meeting of the Finance Committee was called to order by Councilor Romero-Wirth at 5:04 PM, on Monday, November 10, 2025, in the Council Chambers, CIty Hall, 200 Lincoln Avenue, Santa Fe, New Mexico. 2. Roll Call MEMBERS PRESENT Councilor Carol Romero-Wirth Councilor Signe Lindell Councilor Jamie Cassutt Councilor Pilar Faulkner Councilor Lee Garcia MEMBERS EXCUSED OTHER PARTICIPANTS ATTENDING Emily Oster, Director, Finance Department 3. Approval of Agenda MOTION A motion was made by Councilor Cassutt, seconded by Councilor Faulkner, to Amend. VOTE The motion Passed on a voice vote. Item r to be removed from Agenda. 4. Approval of Consent Agenda MOTION A motion was made by Councilor Cassutt, seconded by Councilor Faulkner, to Approve. VOTE The motion Passed on a voice vote. No items were pulled for discussion. 5. Presentations a. Finance Department Staff Recognition. (Emily K. Oster, Finance Director; ekoster@santafenm.gov )  b. Month-End and Year-End Close Internal Audit. (Chelsea Ritchie, Baker Tilly; chelsea.ritchie@bakertilly.com) 6. Action Items: Consent Agenda a. Request for Approval of the October 27, 2025, Finance Committee Meeting Minutes. (Emily K. Oster, Finance Director; ekoster@santafenm.gov) Committee Review: Finance Committee: 11/10/2025 Approved on Consent. b. Request for Approval of Amendment No. 1 to Item #25-0233 with Carr, Riggs and Ingram, LLC to Allow the City of Santa Fe to Submit Separate Financial and Single Audit Reports. (Emily K. Oster, Finance Director; ekoster@santafenm.gov and Matthew Bonifer, Accounting Officer; mtbonifer@santafenm.gov) Committee Review: Finance Committee: 11/10/2025 Governing Body: 11/12/2025 Approved on Consent. c. Request for Approval of a Budget Amendment Resolution (BAR) to Allocate $1,000,000 from Available General Fund Balance to FY26 Parks and Open Space WIP Construction for Shelby Pedestrian Bridge Replacement. (Scott Overlie, PW Project Manager III; saoverlie@santafenm.gov) Committee Review: Finance Committee: 11/10/2025 Governing Body: 11/12/2025 Approved on Consent. d. Request for Approval of the 2023 Hazardous Mitigation Grant Program Sub- Grant Agreement DR-4652-0041-NM with the New Mexico Department of Homeland Security and Emergency Management for the Cerro Gordo Culvert Improvements Design Project in the Total Amount of $797,143.90 through May 14, 2028. (Kyle Morgan, Interim Director Office of Emergency Management; klmorgan@santafenm.gov.) 1. Request for Approval of a Budget Amendment Resolution (BAR) to Appropriate $607,173 from the Grant and $189, 971 from Stormwater Utility Funds to WIP Design and Professional Contracts. Committee Review: Public Works and Utilities Committee: 11/03/2025 Finance Committee: 11/10/2025  Governing Body: 11/12/2025 Approved on Consent. e. Request for Approval of Capital Appropriation Grant Agreement with New Mexico Department of Finance and Administration for Project 25-J3153 Improvements to the Genoveva Chavez Community Center in the Total Amount of $100,000 with a Reversion Date of June 30, 2029. (Sam Burnett, Facilities Division Director; jsburnett@santafenm.gov) 1. Request for Approval of a Budget Amendment Resolution (BAR) to Allocate $99,000 to FY26 Revenue and Facilities WIP Construction for Improvements to the Genoveva Chavez Community Center. Committee Review: Public Works and Utilities Committee: 11/03/2025 Finance Committee: 11/10/2025 Governing Body: 11/12/2025 Approved on Consent. f. Request for Approval of a Budget Amendment Resolution (BAR) from Water and Wastewater Enterprise Cash Balances in the Total Amount of $176,549 to Fund Operator Certification Level-Based Retention Incentive Pilot Program. (Jonathan Montoya, Interim Water Division Director; jmmontoya@santafenm.gov) Committee Review: Public Works and Utilities Committee: 11/03/2025 Finance Committee: 11/10/2025 Governing Body: 11/12/2025 Approved on Consent. g. Request for Approval of Amendment No. 1 to Small Enterprise Agreement Item #22-0583 with Environmental Systems Research Institute, Inc. to Increase the Compensation by $270,900 for a New Total of $435,900 and to Extend the Termination Date to December 31, 2028, to Support Citywide Mapping Needs for Public Works, 911 Addressing, City Events, Utilities, and Land Use. (Eric Candelaria, ITT Director; edcandelaria@santafenm.gov) Committee Review: Public Works and Utilities Committee: 11/03/2025 Finance Committee: 11/10/2025 Governing Body: 11/12/2025 Approved on Consent. h. Request for Approval of a Memorandum of Agreement (MOA) with New Mexico Health Care Authority in the Total Amount of $833,228.51 to Facilitate  an Inter-Governmental Transfer of Funds for the Purpose of Participation in the NM Ambulance Supplemental Payment Program through June 30, 2026. (Brian Moya, Fire Chief; bjmoya@santafenm.gov) 1. Request for Approval of a Budget Amendment Resolution (BAR) to Allocate $833,229 from the MOA to Miscellaneous Expenses to Fund the Ambulance Supplemental Payment Program. Committee Review: Public Works and Utilities Committee: 11/03/2025 Finance Committee: 11/10/2025 Governing Body: 11/12/2025 Approved on Consent. i. Request for Approval of a Budget Amendment Resolution (BAR) to Allocate $100,000 from Grant Proceeds Awarded to Fire Department from the New Mexico Department of Health, Pursuant to the Emergency Medical Services Fund Act and Rules 7.27.4 NMAC.(Brian Moya, Fire Chief; bjmoya@santafenm.gov) Committee Review: Public Works and Utilities Committee: 11/03/2025 Finance Committee: 11/10/2025 Governing Body: 11/12/2025 Approved on Consent. j. Request for Approval of a Lease Agreement with Wolf and Mermaid Enterprises, LLC to Operate the Kitchen in the Terminal at Santa Fe Regional Airport In the Total Amount of $10,600.50 for the First Year for an Initial Term of Five Years with Two Option Terms of Five Years Each. (Jimmy Gunn, Airport Manager; jdgunn@santafenm.gov, and Terry Lease, Asset Development Manager; tjlease@santafenm.gov) Committee Review: Public Works and Utilities Committee: 11/03/2025 Finance Committee: 11/10/2025 Governing Body: 11/12/2025 Approved on Consent. k. Request for Approval of the Purchase of One Automated Side-Loading Collection Vehicle in the Total Amount of $372,062.47, Excluding NMGRT with Pete’s Equipment Repair, Inc. (Martin Valdez, ESD Fleet Manager; mjvaldez@santafenm.gov) Committee Review: Quality of Life Committee: 11/05/2025  Finance Committee: 11/10/2025 Governing Body: 11/12/2025 Approved on Consent. l. Request for Approval of a Budget Amendment Resolution (BAR) in the Total Amount of $1,613,334 to Re-Appropriate Unused Funding from the Affordable Housing Trust Fund FY25 Budget to FY26 Affordable Housing Trust Fund. (Faviola Chavez, Director of Office of Affordable Housing; fachavez@santafenm.gov) Committee Review: Quality of Life Committee: 11/05/2025 Finance Committee: 11/10/2025 Governing Body: 11/12/2025 Approved on Consent. m. Request for Approval of Amendment No. 6 to Item #19-0872, Amended and Restated Lease Agreement with Santa Fe Recovery Center to Reduce the Size of the Premises and Extend the Term to January 15, 2026, to Occupy City Owned Buildings Located at 1600 St. Michael’s Drive. (Terry Lease, Asset Development Manager; tjlease@santafenm.gov) Committee Review: Quality of Life Committee: 11/05/2025 Finance Committee: 11/10/2025 Governing Body: 11/12/2025 Approved on Consent. n. Request for Approval of a Lease Agreement with Deere Credit, Inc./John Deere Financial for a Motor Grader for Streets Maintenance in the Total Amount of $365,798 Including NMGRT for a Five Year Term Ending September 2030. (Marcos Esquibel, Interim Complete Streets Director; mpesquibel@santafenm.gov) Committee Review Finance Committee: 11/10/2025 Governing Body, Discussion Agenda: 11/12/2025 Approved on Consent. o. CONSIDERATION OF RESOLUTION NO. 2025-____. (Councilor Amanda Chavez and Councilor Jamie Cassutt) A Resolution Authorizing City of Santa Fe Representatives and Agents to Sign Agreements and Requests for Payment Regarding New Mexico Department of Transportation, Appropriation ID Number J3296, Control Number C5253296, to Acquire Rights of Way for and to Plan, Design, and Construct Improvements to Rufina Street and Lopez Lane Intersection and Accepting Responsibility for the Project. (Regina Wheeler, Public Works Department Director;  rawheeler@santafenm.gov) Committee Review: Governing Body (Introduced): 10/29/2025 Public Works and Utilities Committee: 11/03/2025 Finance Committee: 11/10/2025 Governing Body: 11/12/2025 Approved on Consent. p. CONSIDERATION OF RESOLUTION NO. 2025-____. (Councilor Amanda Chavez and Councilor Jamie Cassutt) A Resolution Authorizing City of Santa Fe Representative and Agents to Sign Agreements and Requests for Payment Regarding New Mexico Department of Transportation, Appropriation ID Number I3319, Control Number C5243319, to Acquire Rights of Way for and to Plan, Design, Construct Improvements to Rufina Street and Lopez Lane Intersection and Accepting Responsibility for the Project. (Regina Wheeler, Public Works Department Director; rawheeler@santafenm.gov) Committee Review: Governing Body (Introduced): 10/29/2025 Public Works and Utilities Committee: 11/03/2025 Finance Committee: 11/10/2025 Governing Body: 11/12/2025 Approved on Consent. q. CONSIDERATION OF RESOLUTION NO. 2025-____. (Mayor Alan Webber, Councilor Jamie Cassutt, and Councilor Pilar Faulkner) A Resolution Requiring a “Micro Community” in Every City of Santa Fe Council District by January 1, 2027, or, if that Timeline is not met, A Presentation explaining the Barriers to Meeting the Timeline and Recommending How and When the Goal of a Micro Community in Every District Can Be Achieved. (Henri Hammond-Paul, Community Health and Safety Director; hmhammondpaul@santafenm.gov) Committee Review: Governing Body (Introduced): 09/24/2025 Quality of Life Committee: 10/01/2025 Finance Committee: 10/27/2025 Governing Body: 10/29/2025 (POSTPONED TO GOVERNING BODY 11/12/2025 & REFERRED BACK TO COMMITTEE) Public Works and Utilities Committee: 11/03/2025 Quality of Life Committee: 11/05/2025 Finance Committee: 11/10/2025 Governing Body: 11/12/2025 Approved on Consent.  r. CONSIDERATION OF RESOLUTION NO. 2025-____. (Mayor Alan Webber) A Resolution Establishing the City of Santa Fe’s Priorities for Consideration by the New Mexico State Legislature During the 57th Legislature – State of New Mexico – Second Session, 2026. (Marci Eannarino, Legislation and Policy Innovation Manager; maeannario@santafenm.gov and Christine Spiers, Legislative Assistant; cmspiers@santafenm.gov) Committee Review: Governing Body (Introduced): 11/12/1025 Public Works and Utilities Committee: 12/01/2025 Quality of Life Committee: 12/03/2025 Finance Committee: 12/08/2025 Governing Body: 12/10/2025 Approved on Consent. 7. Action Items: Discussion Agenda 8. Matters from Staff 9. Matters from the Committee 10. Matters from the Chair 11. Next Meeting: Monday, December 08, 2025 12. Adjourn Meeting Adjourned at 5:29 P.M. ________________________________ __________________________________ Liaison Chair Finance Committee Meeting Minutes 11.10.25 Final Audit Report 2025-12-10 Created: 2025-12-10 By: ERMINIA TAPIA (emtapia@santafenm.gov) Status: Signed Transaction ID: CBJCHBCAABAAs0B_qWehVD0emjqnt5ZXtjNDqhcIGnjr "Finance Committee Meeting Minutes 11.10.25" History Document created by ERMINIA TAPIA (emtapia@santafenm.gov) 2025-12-10 - 5:12:49 PM GMT- IP address: 63.232.20.2 Document emailed to cromero-wirth@santafenm.gov for signature 2025-12-10 - 5:13:07 PM GMT Email viewed by cromero-wirth@santafenm.gov 2025-12-10 - 6:01:58 PM GMT- IP address: 96.92.67.90 Signer cromero-wirth@santafenm.gov entered name at signing as Carol Romero-Wirth 2025-12-10 - 6:09:23 PM GMT- IP address: 96.92.67.90 Document e-signed by Carol Romero-Wirth (cromero-wirth@santafenm.gov) Signature Date: 2025-12-10 - 6:09:25 PM GMT - Time Source: server- IP address: 96.92.67.90 Agreement completed. 2025-12-10 - 6:09:25 PM GMT