Santa Fe Public Library Board

LIBRARY BOARD May 20, 2025 5:45 PM IN-PERSON MEETING MINUTES 1. CALL TO ORDER Meeting called to Order at 6:07 PM 2. ROLL CALL Members Present: Member Mark Lupinetti Member Aurora Hvidsten Member Tamina Painter Member William Karnoscak Library Director Margaret Neill 3. Members Excused: Member Meghan McGarrity Member Adele Oliveira Member Rose Cowan 4. Others Attending: Therese Martinez, Project Administrator, Clerk 5. APPROVAL OF AGENDA Tamina Painter made a motion to approve the Agenda. William Karnoscak seconded the Motion. Unanimous approval. 6. APPROVAL OF MINUTES a. Approval of September 19, 2023 minutes. A spelling error was noted on item five (5) of the Minutes by William Karnoscak. A "t" was missing. William Karnoscak made a Motion to approve the Minutes with the correction. Tamina Painter seconded the Motion. Unanimous approval. 7. PUBLIC COMMENT None. LIBRARY BOARD MEETING Tuesday, May 20, 2025 Page 1 of 4  LIBRARY BOARD MINUTES May 20, 2025 5:45 PM IN-PERSON MEETING 8. DIRECTOR'S REPORT a. Margaret Neill, Library Director mmneill@santafenm.gov, 505-955-6788 Margaret Neill stated that the library lost a Library Technician and the position has been posted and the interviews are taking place. The position is at Southside Branch Library where there is a staff shortage of three people. There were 38 candidates that made the eligibles list. The list is viable for six months. That speeds up the future interview process for that position. There is a decorating contest going on between the library branches for the Summer Reading Program. The theme is Color My World. The Branch with the best decorations get breakfast burritos. The Library received an $80,000.00 bequest from a former patron. It is presently at the City attorney's office. Discussion on trusts and monetary donations. There was a gas leak at Southside Branch Library. The security guard called Fire and Police. The building was evacuated. The leak was in the parking lot. The security guard was taken by ambulance to the hospital. Discussion on the event. The parking lot was dug up which caused access/parking problems with the Fire Awareness Program which had to be moved to the Teen Center. Discussion of parking lot access problems. The parking lot was paved and fixed before the Summer Reading Program launch party which went very well. The Main Library has end of the year funding and are ordering new shelving and chairs. There was a power outage on May 5. They ended up closing early. Dia de Los Ninos/Dia de Los Libros event went really well. Miguel Briones did Macho No Machismo Story Time teaching children to express their feelings and not be bullies. The program was partnered with the Children's Museum. For adult programming April was poetry month and there were many poetry related events. There was a Fall of Saigon Program and other programs. There was not a huge change in the circulation statistics from last month. The Libraries are spending out their end of the year budgets. They are also working on the Technology projects of replacing the printers and copiers, the public computers, and the website. 9. PRESIDENT'S REPORT a. Mark Lupinetti, President, fmlupinetti@hotmail.com No report. 10. NEW BUSINESS b. Brainstorm on issues/concerns with Daniel Hernandez on Midtown/Fogelson renovation. (Daniel Hernandez was not present) 1. Advocacy for Free Parking. Suggestion of validation for free parking. Discussion on validation through a library card. Discussion of other mechanism used by other parking lots in the City. 2. Access Solutions. Discussion of the proposed housing at Midtown and the La Farge community visiting the future Fogelson Library. Discussion of Midtown now being overseen by the MRA (Metropolitan Redevelopment Agency), Community Development Division, under Economic Development. LIBRARY BOARD MEETING Tuesday, May 20, 2025 Page 2 of 4  LIBRARY BOARD MINUTES May 20, 2025 5:45 PM IN-PERSON MEETING b. Tour of Tino Griego Pool/ La Farge Pool Group went next door to tour the Pool. Discussion on the Pool and the large square footage potential and the ownership by the public schools' through a lease, La Farge, the Main Library, Midtown, and Fogelson and accessibility. c. Updating absent members on an invitation to Representative Cates on HB 27 Discussion. 1. What to ask her in regard to the weeding policy. 2. Lessons learned in her experience introducing the legislation. 3. Second year for this bill 4. Reena Szczepanski, Representative for the Main Library District, potential invitation. 5. Mark Lupinetti to extend the invitations. Discussion on talking points of why the bill was not passed and what can library people throughout the state do to get this bill passed. Question on the Bill: why does it not address school libraries? Discussion on PED (Public Education Department) overseeing school libraries. Discussion on areas that the Bill (language) could be improved. Discussion on title being "The Library Protection Act". Mark Lupinetti said he would contact Representative Cates' office and state that the Board would like to support this Bill and would like to meet with her at a future meeting or at her office and mobilize support. Discussion on elaboration of the sticking points in the Bill, a short session for the next legislative session. Discussion of Reena Szczepanski's role, William Karnoscak offered to contact her. Discussion on having them together and their availability. d. Revised Vision Statement suggestions. Discussion on keeping the target audience in mind and adjusting the language appropriately (no jargon), privacy, anticipated services needed, State Aid reporting, keeping the Vision Statement short, Language being a form of access. Access, Equity, Intellectual Freedom (and Nourishment?) will still be the Core Values. Therese Martinez will combine the Vision/Values Statements for the next meeting to work on "wordsmithing".(Rose and Tamina, and Meghan's are missing). e. Review of Collection Development Policy. Margaret Neill stated that the Board had been looking at just a portion of the Collections Development Policy and now they have copy of the entire policy to review. The Collection Development Manager provided the specific revisions to the policy. The Library is already in compliance with the Librarian Protection Act. Discussion on the materials provided for review, the revisions desired to the policy, action groups banning books, the current policy needing to be updated. Discussion on who has the authority to make the policy (the Board? the mayor?), that the policy will have to be reviewed by the City Attorney's office. f. Friends of the Library Report-Tamina Painter. Tamina Painter stated the Friends (Board) met last Thursday. On the Operating Agreement it is mostly in regard to square footage or operating space supplied to the Friends. They are concerned they don't have enough space. Discussion on the space they currently occupy and the objective of supporting the Public Library, raising money, collaboration on commonalities between the Library Advisory Board and the Friends Group, interacting with City government on budgetary issues with the combined influence of the two groups. Discussion on County Commissioner Justin Green 's interaction with Meghan McGarrity and the funding from the County. Discussion on priorities. LIBRARY BOARD MEETING Tuesday, May 20, 2025 Page 3 of 4  LIBRARY BOARD MINUTES May 20, 2025 5:45 PM IN-PERSON MEETING Discussion on the goals in common for the two groups. g. Discussion on Board Members with expiring terms. Discussion of two terms and unexpired terms. Adele Oliveira's term will be up in July this year. She is a City Board member. It would be the same process to appoint new members. Margaret Neill and Mark Lupinetti would interview potential candidates. Discussion on the process, County approvals, City/mayor approvals, two-three year terms, serving expired terms, and who is affected by the changes. 11. OLD BUSINESS D &RQWLQXHG&ROODERUDWLRQRQ9DOXHV6WDWHPHQWV CRYHUHGLQ1HZ%XVLQHVV9LVLRQ Statements. E 'LVFXVVLRQRQ:HHGLQJ6HFtiRQRI Collection'HYHORSPHQW Policy. Invitation to Collection Development Manager for June meeting. Covered in New Business. c. Update on Printer Contract for the Library Printer's Replacement. Margaret Neill stated that City ITT intervened and the installation was postponed. Discussion on the future scheduling and coordination. d. Update on the Operating Agreement with the Friends of the Library. Covered in the New Business-Friends of the Library Report. 12. NEXT MEETING Tuesday, June 17, 2025, at Southside Branch Library at 5:45 PM. 13. ADJOURN William Karnoscak made the Motion to Adjourn. Tamina Painter seconded the Motion. Unanimous approval. Meeting adjourned at 7:33 PM. _____________________________ ________________________________ Liaison Chair LIBRARY BOARD MEETING May 20, 2025 Page 4 of 4