Solid Waste Management Agency Joint Powers Board

SANTA FE SOLID WASTE MANAGEMENT AGENCY JOINT POWERS BOARD HYBRID IN-PERSON AND VIRTUAL MEETING THURSDAY, MARCH 20, 2025, 5:00 PM SANTA FE COUNTY ADMINISTRATION COMPLEX JOHNSON CONFERENCE ROOM, SECOND FLOOR I. CALL TO ORDER The meeting of the Santa Fe Solid Waste Management Agency Joint Powers Board was called to order by Chair Bustamante at 5:03 pm on Thursday, February 20, 2025, and was held in-person and virtually. II. ROLL CALL MEMBERS PRESENT Councilor Lee Garcia, Chair Commissioner Camilla Bustamante Commissioner Hank Hughes Councilor Michael Garcia MEMBERS ABSENT Commissioner Adam Johnson, Excused Councilor Amanda Chavez, Excused Commissioner Lisa Cacari Stone, Excused OTHERS PRESENT Randall Kippenbrock, Executive Director, SWMA Jonas Nahoum, Long, Komar and Associates Christiann Orozco, SWMA, HR Officer/Administrative Assistant Ernestina Baca, SWMA, virtually Deborah Trujillo, City of Santa Fe, Director, Environmental Services Danita Boettner, SWMA. Landfill Manager Les Francisco, Santa Fe County Solid Waste Superintendent, virtually Eric Spurlin, Carr, Riggs and Ingram (CRI), virtually Elizabeth Martin, Stenographer, virtually III. APPROVAL OF AGENDA MOTION A motion was made by Commissioner Bustamante, seconded by Commissioner Hughes, to approve the agenda as presented. SWMA March 20, 2025 Page 1 VOTE The motion passed on a roll call vote as follows: Councilor Michael Garcia, yes; Commissioner Bustamante, yes; Commissioner Hughes, yes; Chair Lee Garcia, yes. IV. APPROVAL OF MINUTES A. REGULAR MEETING OF FEBRUARY 20, 2025 MOTION A motion was made by Councilor Michael Garcia, seconded by Commissioner Bustamante, to approve the minutes as presented. VOTE The motion passed on a roll call vote as follows: Councilor Michael Garcia, yes; Commissioner Bustamante, yes; Commissioner Hughes, abstained; Chair Lee Garcia, yes. V. MATTERS FROM THE PUBLIC None. VI. APPROVAL OF CONSENT CALENDAR Chair Lee Garcia pulled item E for discussion. MOTION A motion was made by Councilor Michael Garcia, seconded by Commissioner Bustamante, to approve the consent calendar as amended. VOTE The motion passed on a roll call vote as follows: Councilor Michael Garcia, yes; Commissioner Bustamante, yes; Commissioner Hughes, yes; Chair Lee Garcia, yes. VII. CONSENT CALENDAR A. REQUEST FOR APPROVAL OF A PROFESSIONAL SERVICES AGREEMENT WITH LAULEA ENGINEERING, LLC OF HONOLULU, HI, FOR ENGINEERING SERVICES FOR CUSTOMER UNLOADING AREA IMPROVEMENTS AT THE BUCKMAN ROAD RECYCLING AND TRANSFER STATION IN THE AMOUNT OF $20,950; AND 1. APPROVE BUDGET INCREASE TO 8100851.510300 (PROFESSIONAL SERVICES) FROM 810.100700 (OPERATING SWMA March 20, 2025 Page 2  FUND CASH) IN THE AMOUNT OF $20,950. Approved on consent. B. REQUEST FOR APPROVAL OF SERVICES AGREEMENT WITH CLEAN HARBORS ENVIRONMENTAL SERVICES, INC. OF NORWELL, MA, FOR HOUSEHOLD HAZARDOUS WASTE COLLECTION SERVICES AT BUCKMAN ROAD RECYCLING AND TRANSFER STATION IN THE AMOUNT OF $135,000 (RFP NO. 25043) Approved on consent. C. REQUEST TO AWARD ITB NO. 25110 - OFF-ROAD HEAVY EQUIPMENT REPAIRS (PARTS AND LABOR) TO MULTIPLE VENDORS. 1. APPROVAL OF PRICE AGREEMENTS FOR OFF-ROAD HEAVY EQUIPMENT (PARTS AND LABOR) WITH: a. DESERT GREENS EQUIPMENT, INC., ALBUQUERQUE, NM, b. DYSON VENTURES D/B/A IRON HORSE WELDING, LLC, ALBUQUERQUE, NM c. POWER EQUIPMENT COMPANY, ALBUQUERQUE, NM d. TARPOMATIC, INC. , CANTON, OH e. WAGNER EQUIPMENT COMPANY, ALBUQUERQUE, NM Approved on consent. D. REQUEST FOR APPROVAL OF RESOLUTION 2025-_____, A RESOLUTION DETERMINING REASONABLE NOTICE FOR PUBLIC MEETINGS OF THE SANTA FE SOLID WASTE MANAGEMENT AGENCY. Approved on consent. E. REQUEST FOR APPROVAL OF THE MATERIAL TRANSFER AGREEMENT BY AND BETWEEN GLASS TO GLASS DENVER, LLC AND SANTA FE SOLID WASTE MANAGEMENT AGENCY FOR GLASS RECYCLING AT THE GLASS TO GLASS DENVER’S RECYCLING FACILITY IN BROOMFIELD, CO. SWMA March 20, 2025 Page 3  Chair Lee Garcia said he would like more context to the glass recycling. Could you elaborate a bit. Mr. Kippenbrock said every two years, Glass To Glass Denver requires that we do a transfer agreement with them. They gave us a purchase price of $40 a ton. They primarily make glass bottles. We have a good relationship with Glass to Glass. He has visited their glass recycling plant several times. We have an adequate glass separation program in which we receive $40 a ton. If not, we have to pay them to clean that up. The agreement is for two years. We looked at tip fees and the purchase price which somewhat effects the transportation costs. The transportation costs are $133,000. Our revenue is $132,000. When you add in direct costs, the cost increases to over $200,000. There is potential to partner up to reduce transportation costs. Chair Lee Garcia said he brought this forward for discussion to clear up the misconceptions of users. It would be great to see how we can reduce some of those costs. MOTION A motion was made by Chair Lee Garcia, seconded by Councilor Michael Garcia, to approve the agreement. VOTE The motion passed on a roll call vote as follows: Councilor Michael Garcia, yes; Commissioner Bustamante, yes; Commissioner Hughes, yes; Chair Lee Garcia, yes. VIII. MATTERS FROM THE EXECUTIVE DIRECTOR A. REQUEST FOR APPROVAL OF AUDITED FINANCIAL STATEMENTS AND SUPPLEMENTARY INFORMATION FOR THE FISCAL YEAR ENDED JUNE 30, 2024 Mr. Kippenbrock said we have our Auditor, Eric Spurlin, from Carr, Riggs & Ingram, with us today. He will give us a recap of the audit for fiscal year ended June 30, 2024. Mr. Spurlin gave a PowerPoint presentation of the process and results of the FY2024 audit. There were printed copies before the Board members. Mr. Spurlin said we gave the audit for the Santa Fe Solid Waste Management Agency an unmodified opinion, which is the best opinion available. There were no findings. Chair Lee Garcia thanked Mr. Kippenbrock and his finance team for getting this done smoothly and staff for keeping everything in order. SWMA March 20, 2025 Page 4 MOTION A motion was made by Commissioner Bustamante, seconded by Commissioner Hughes, to approve the audit report. VOTE The motion passed on a roll call vote as follows: Councilor Michael Garcia, yes; Commissioner Bustamante, yes; Commissioner Hughes, yes; Chair Lee Garcia, yes. IX. MATTERS FROM STAFF AGENCY, CITY, COUNTY A. DANITA BOETTNER, P.E., LANDFILL MANAGER, SANTA FE SOLID WASTE MANAGEMENT AGENCY Ms. Boettner said we are having free days on April 5 th and 6th for green waste and on April 5th for household waste and electronics. On April 12 th, we will have a free day for trash from 7:00 am to 1:00 pm at the landfill and at BuRRT. Ms. Boettner said we are active in the New Mexico chapter of the Solid Waste Association of North America. We are going to participate in the Road-E-O in El Paseo with our rolling fleet only. We have the possible opportunity for getting to the National Road-E-O in Florida. We are sending two operators and one volunteer. We are working to get the rodeo to New Mexico next year. Ms. Boettner continued, saying, last Friday we sent out a notice of a possible shut down based on the prediction of high winds. We did decide to shut down that day. This was the first time we have shut down for an entire day in over twenty years. Chair Lee Garcia said safety is critical. B. DEBORAH TRUJILLO, DIVISION DIRECTOR, CITY OF SANTA FE ENVIRONMENTAL SERVICES DIVISION Ms. Trujillo said we are sending three drivers to the Road-E-O in El Paso. Last year, we send two people to the National Road-E-O. We had a rapid hire event recently. We had nine vacant operator positions. Five drivers applied and are in the process now. They will start on March 29 th. CDL training begins on April 3rd. We are fully staffed in our maintenance crew. We are advertising for a Fleet Manager. Ms. Trujillo said she is meeting next week with two corrections guys regarding their training program. We will keep you posted. We are doing outreach to high school kids and younger kids regarding careers. We are also visiting schools and handing out “What A Waste” books. We are participating in the Easter egg event as well. Commissioner Bustamante asked if the books could be printed in Spanish for SWMA March 20, 2025 Page 5 outreach to Spanish speakers. Ms. Trujillo said we are getting the books printed in Spanish. C. LES FRANCISCO, SOLID WASTE SUPERINTENDENT, SANTA FE COUNTY PUBLIC WORKS Mr. Francisco said we have three operator openings. He has had a lot of calls so hopefully we will fill those soon. Mr. Francisco said March 29 th will be a free tire day, April 12 th is a free trash day at all three centers, July 11th and 12th will be free green waste days, September 2 nd is Tas No Mas and we have August 1 st and 2nd and September 5th and 6th as free green waste days. These days are open to all residents with a valid permit. X. MATTERS FROM THE BOARD Commissioner Bustamante asked if there was a way to coordinate with groups cleaning in public areas so there is not cost to take the trash. Mr. Francisco said we have an Adopt a Road Program. They contact us and we supply bags, vests and safety glasses. They leave the trash on the side of the road or they can take it to a collection center. They give us their name and license plate number of who will bring the trash and we do not charge them. Commissioner Bustamante said she appreciates that. Chair Lee Garcia said we had a similar situation in the City last year. That is something we can collaborate on. It is great to have mechanisms to help. The Great American Clean up will be on April 12 th. XI. NEXT MEETING DATE: APRIL 17, 2025 XII. ADJOURNMENT There being no further business before the Board, the meeting adjourned at 5:46 pm. SWMA March 20, 2025 Page 6 ___________________________________ Lee Garcia (Apr 19, 2025 12:39 MDT) Councilor Lee Garcia, Chair Elizabeth Martin ___________________________________ Elizabeth Martin (Apr 19, 2025 13:26 EDT) Elizabeth Martin, Stenographer SWMA March 20, 2025 Page 7