Solid Waste Management Agency Joint Powers Board

Regular Meeting of the Solid Waste Management Agency Joint Powers Board November 20 2025 at 4:00 PM Grant Conference Room, 2nd Floor 240 Grant Avenue, Santa Fe, NM 87501 I. Call to Order A regular meeting of the Solid Waste Management Agency Joint Powers Board was called to order by Councilor Lee Garcia, Chair, at 5:00 pm, on November 20, 2025, in the Grant Conference Room, 240 Grant Avenue, Santa Fe, NM. II. Roll Call Members Present Councilor Lee Garcia, Chair Commissioner Lisa Cacari Stone Commissioner Adam Johnson Councilor Michael Garcia Councilor Amanda Chavez, virtually Members Absent Commissioner Camilla Bustamante, excused Others Present Randall Kippenbrock, Executive Director, SWMA Christiann Orozco, HR Officer/Administrative Assistant, SWMA Ernestina Baca, SWMA Deborah Trujillo, Division Director, City of SF, Environmental Services Division Les Francisco, SF County, Nancy Long, Long, Komer and Associates Jonas Nahoum, Long, Komer and Associates Elizabeth Martin, Stenographer III. Approval of Agenda A. Approval of Agenda MOTION A motion was made by Councilor Michael Garcia, seconded by Commissioner Johnson, to approve the agenda as presented. SWMA November 20, 2025 Page 1 VOTE The motion passed on a roll call vote as follows: Commissioner Cacari Stone, yes; Commissioner Johnson, yes; Councilor Michael Garcia, yes; Councilor Chavez, yes; Chair Lee Garcia, yes. IV. Approval of Minutes A. Regular Meeting - October 16, 2025 Chair Garcia said he was asked by our attorney, Ms. Long, to read the following statement: I will state for the record, and our minutes, that the only matter discussed during the executive session of our last regular meeting on October 16, 2025, was the matter as stated in the motion to go into executive session, and no action was taken. The executive session concluded at 6:10 pm. MOTION A motion was made by Commissioner Johnson, seconded by Commissioner Cacari Stone, to approve the minutes. VOTE The motion passed on a roll call vote as follows: Commissioner Cacari Stone, yes; Commissioner Johnson, yes; Councilor Michael Garcia, yes; Councilor Chavez, yes; Chair Lee Garcia, yes. V. Matters From the Public None. VI. Approval of Consent Calendar MOTION A motion was made by Councilor Michael Garcia, seconded by Commissioner Johnson, to approve the Consent Calendar. VOTE The motion passed on a roll call vote as follows: Commissioner Cacari Stone, yes; Commissioner Johnson, yes; Councilor Michael Garcia, yes; Councilor Chavez, yes; Chair Lee Garcia, yes. VII. Consent Calendar A. Request for Approval to Award ITB No. 26015 to Quest Waste Management LLC of Ferris, TX, for Leachate Collection System Inspection, Maintenance and Repairs for the Caja del Rio Landfill for SWMA November 20, 2025 Page 2  a Total Not-To-Exceed Amount of $30,000, including NM GRT; and 1. Approval of the Price Agreement with Quest Waste Management, LLC. Approved on consent. B. Request for Approval of Professional Services Agreement with SCS Engineers of Bedford, TX, for Air Quality Permitting and Compliance Reporting Services and Engineering, Operation and Maintenance Services for the Landfill Gas Collection System in the Amount of $392,960 (RFP No. FY26-RFP-027); and 1. Approval of Budget Increase to 8100851.510250 (Landfill Compliance Services) from 810.100700 (Operating Cash Fund Cash) in the Amount of $39,830. 2. Approval of Budget Increase to 8120860.572960 (WIP Design - Phase 4 LFG Collection System) from 812.100700 (Landfill Gas Collection System Reserve Fund) in the Amount of $133,130. Approved on consent. C. Request for Approval of Professional Services Agreement with Occupational Health Centers of the Southwest, P.A. (“Concentra”) of Addison, TX, for Employee Medical Services in the Amount of $20,000 (RFP No. FY26-RFP-031). Approved on consent. D. Request for Approval of Amendment No. 5 to the Services Agreement with Ambitions Technology Group, LLC of Albuquerque, NM, for Managed IT Services (RFP No. 21/01/P); and 1. Extend the Term of the Agreement through November 19, 2026. 2. Increase the Compensation by $60,000 for a Total Not-To- Exceed Amount of $371,000. Approved on consent. E. Request for Approval of 2026 Meeting Calendar SWMA November 20, 2025 Page 3  Approved on consent. VIII. Matters from the Executive Director A. Update: Customer Unloading Area Improvements (Safety Railing and Curb Stops) at the BuRRT Transfer Station. Mr. Kippenbrock said at our last Board meeting, the Board approved a construction agreement for approximately $68,000 to manufacture the railing and wheel stops. They are making the railways and wheel stops at their facility. We will close down for four days in the later part of December to allow us to install the items and make two other necessary repairs as well. We will notify the public two weeks in advance. Commissioner Johnson asked if the end of December was a high use time. Mr. Kippenbrock said from now to the beginning of March is a good time to do it. It is very slow. Councilor Michael Garcia asked if they could work on Christmas eve and Christmas day. Mr. Kippenbrock said this just effects trash customers, not diversion or recycling. Councilor Michael Garcia said that is helpful, thank you. Councilor Chavez said she thinks avoiding doing this during the holidays would be a better option. Mr. Kippenbrock said December, January and February are the slowest times. We will be fine. The key is getting the notice out. Mr. Kippenbrock said Les Francisco is a proud grandfather. His grandson arrived this weekend. Chair Garcia said congratulations from the Board. IX. Matters from Staff - City and County A. Deborah Trujillo, Division Director, City of Santa Fe Environmental Services Division Ms. Trujillo said we are at 80% on our upgrade at the Silar Road Recycling Center. We shut down for over a week. We are working with the City of Santa Fe SWMA November 20, 2025 Page 4 Water Division to obtain property on Airport Road to move the Lucia Lane facility. We will be doing the same thing there. We are looking at the end of the year for that. Commissioner Cacari Stone said thank you on behalf of the Agua Fria residents for the Silar upgrades. B. Les Francisco, Solid Waste Superintendent, Santa Fe County Public Works Mr. Francisco said we are working on a calendar for our free days to keep constituents aware of the availability. We are running strong here. X. Matters from the Board Councilor Michael Garcia said this is his last SWMA meeting. Thank you Mr. Kippenbrock for the opportunity to work with you. You are the true definition of a professional. He wishes the Board and staff all the best. You make this flawless. Chair Garcia said congratulations Councilor Michael Garcia, Mayor Elect, in your endeavors as Mayor. Thank you for standing up and doing that. You won the confidence of the community. Councilor Michael Garcia said we will be working together. XI. Executive Session A. In Accordance with the New Mexico Open Meetings Act, NMSA 1978, Section 10-15-1 (H)(8), Discussion Regarding Purchase, Acquisition or Disposal of Real Property by the Santa Fe Solid Waste Management Agency, including, without limitation, the Lease of the Buckman Road Recycling and Transfer Station. MOTION A motion was made by Commissioner Johnson, seconded by Commissioner Cacari Stone, to enter into Executive Session in accordance with the New Mexico Open Meetings Act, NMSA 1978, Section 10-15-1 (H)(8). VOTE The motion passed on a roll call vote as follows: Commissioner Cacari Stone, yes; Commissioner Johnson, yes; Councilor Michael Garcia, yes; Councilor Chavez, yes; Chair Lee Garcia, yes. The Board entered into Executive Session at 5:22 pm. SWMA November 20, 2025 Page 5 MOTION A motion was made by Commissioner Johnson, seconded by Councilor Michael Garcia, to reconvene in open session and noted that no action was taken in Executive Session. VOTE The motion passed on a roll call vote as follows: Commissioner Cacari Stone, yes; Commissioner Johnson, yes; Councilor Michael Garcia, yes; Councilor Chavez, yes; Chair Lee Garcia, yes. The Board reconvened in open session at 5:38 pm. XII. Executive Session Action Items None. XIII. Next Meeting Date: February 19, 2026 XIV. Adjourn There bring no further business before the Board, the meeting adjourned at 5:42 pm. 20/02/2026 ____________________________________ Lisa Cacari Stone (Feb 20, 2026 13:32:08 CST) Commissioner Lisa Cacari Stone, Chair Elizabeth Martin 20/02/2026 ____________________________________ Elizabeth Martin (Feb 20, 2026 11:46:46 MST) Elizabeth Martin, Stenographer SWMA November 20, 2025 Page 6 SWMA 112025 875 (002) Final Audit Report 2026-02-20 Created: 2026-02-20 By: Christiann Orozco (corozco@sfswma.org) Status: Signed Transaction ID: CBJCHBCAABAAUHdMesZ_NDCTEDIKSpVZuKRURNe95Fw0 "SWMA 112025 875 (002)" History Document created by Christiann Orozco (corozco@sfswma.org) 2026-02-20 - 6:33:54 PM GMT Document emailed to Lisa Cacari Stone (cacaristone@santafecountynm.gov) for signature 2026-02-20 - 6:33:59 PM GMT Document emailed to Elizabeth Martin (max4martin@yahoo.com) for signature 2026-02-20 - 6:33:59 PM GMT Email viewed by Elizabeth Martin (max4martin@yahoo.com) 2026-02-20 - 6:46:12 PM GMT Document e-signed by Elizabeth Martin (max4martin@yahoo.com) Signature Date: 2026-02-20 - 6:46:46 PM GMT - Time Source: server Email viewed by Lisa Cacari Stone (cacaristone@santafecountynm.gov) 2026-02-20 - 7:31:24 PM GMT Document e-signed by Lisa Cacari Stone (cacaristone@santafecountynm.gov) Signature Date: 2026-02-20 - 7:32:08 PM GMT - Time Source: server Agreement completed. 2026-02-20 - 7:32:08 PM GMT