Solid Waste Management Agency Joint Powers Board

Regular Meeting of the Solid Waste Management Agency Joint Powers Board February 19, 2026 at 4:00 PM Grant Conference Room, 2nd Floor 240 Grant Avenue, Santa Fe, NM 87501 I. Call to Order A regular meeting of the Solid Waste Management Agency Joint Powers Board was called to order by Commissioner Adam Johnson, at 5:10 pm, on February 19, 2026, in the Grant Conference Room, 240 Grant Avenue, Santa Fe, NM. II. Roll Call Members Present Councilor Paul Bustamante Commissioner Camilla Bustamante, arrived just after roll call Commissioner Hank Hughes Commissioner Lisa Cacari Stone Commissioner Adam Johnson (alternate for Commissioner Bustamante) Members Absent Councilor Amanda Chavez, excused Councilor Pilar Faulkner, excused Others Present Randall Kippenbrock, Executive Director, SWMA Christiann Orozco, HR Officer/Administrative Assistant, SWMA Ernestina Baca, SWMA Deborah Trujillo, Division Director, City of SF, Environmental Services Division Les Francisco, SF County, Jonas Nahoum, Long, Komer and Associates Elizabeth Martin, Stenographer III. Election of Chair Pro Tem to Preside Over the Meeting Commissioner Cacari Stone presided over the meeting. IV. Welcome New Board Members SWMA February 19, 2026 Page 1  New Board members Commissioner Hughes and Councilor Bustamante were welcomed to the Board. V. Approval of Agenda MOTION A motion was made by Commissioner Bustamante, seconded by Councilor Bustamante, to approve the agenda as presented. VOTE The motion passed on a roll call vote as follows: Commissioner Cacari-Stone, yes; Councilor Bustamante, yes; Commissioner Bustamante, yes; Commissioner Hughes, yes. VI. Matters From the Public None. VII. Approval of Minutes A. Regular Meeting - November 20, 2025 MOTION A motion was made by Commissioner Bustamante, seconded by Councilor Bustamante, to approve the minutes as presented. VOTE The motion passed on a roll call vote as follows: Commissioner Cacari-Stone, yes; Councilor Bustamante, yes; Commissioner Bustamante, yes; Commissioner Hughes, yes. VIII. Approval of Consent Calendar MOTION A motion was made by Commissioner Bustamante, seconded by Commissioner Hughes, to approve the Consent Calendar as presented. VOTE The motion passed on a roll call vote as follows: Commissioner Cacari-Stone, yes; Councilor Bustamante, yes; Commissioner Bustamante, yes; Commissioner Hughes, yes. IX. Consent Calendar A. Request for Approval of Amendment No. 1 to the Services Agreement with Familia Rios, LLC, d/b/a Nelly’s Cleaning Service of Santa Fe, NM, for Cleaning Services for the Solid Waste Management Agency SWMA February 19, 2026 Page 2  (ITB No. 25109); and 1. Extend the Term of the Agreement through February 20, 2027. 2. Increase the Compensation by $74,700 for a Total Not-To- Exceed Amount of $147,200. Approved on consent. B. Request for Approval of Amendment No. 6 to the Services Agreement with Pro-Motion Transportation, LLC of Espanola, NM, for Glass Hauling Services for the Buckman Road Recycling and Transfer Station (ITB No. 22/28/B); and 1. Extend the Term of the Agreement through March 17, 2027. 2. Increase the Compensation by $98,400 for a Total Not-To- Exceed Amount of $589,800. Approved on consent. C. Request for Approval to Purchase Four Tarp Assemblies, Including Tarps and Associated Cables, from Tarpomatic, Inc., of Canton, OH under ITB No. 25110 for the Caja del Rio Landfill, in the Amount of $65,200; and 1. Approval of Budget Increase to 8100851.530200 (Operating Supplies) from 810.100700 (Operating Cash Fund Cash) in the amount of $65,200. Approved on consent. D. Request for Approval to Purchase Two Vehicles with Options from Melloy Chevrolet of Los Lunas, NM, Under New Mexico Statewide Price Agreement 40-00000-24-00068 in the Amount of $106,347; and 1. Approval of Budget Increase to 8100851.571000 (Capital Outlay - Vehicles <1.5 Tons) from 811.100700 (Equipment Replacement Reserve Fund Cash) in the Amount of $106,347. Approved on consent. X. Matters from the Executive Director SWMA February 19, 2026 Page 3  A. Request for Approval of Amendment No. 1 to the Professional Services Agreement with CDM Smith Inc. of Albuquerque, NM (RFP No. 25098); and 1. Add Task 5 - Funding Support for the Caja del Rio Landfill Water Main. 2. Extend the Term of the Agreement through June 18, 2027. 3. Increase the Compensation by $42,908 for a Total Not-To- Exceed Amount of $233,599. 4. Approval of Budget Increase to 8100851.510320 (Engineering Services) from 810.100700 (Operating Cash Fund Cash) in the amount of $42,908. Mr. Kippenbrock said this item is to do the preliminary assessment of the 10% design to ascend the water line to the property. Currently, we have to haul the water to the property. Mr. Kippenbrock shared his screen with a map of the site including the Maintenance Shop site and reviewed the history of the site and the plans. Commissioner Bustamante asked if we are voting on the conceptional design. Mr. Kippenbrock said yes, we need the 10% design to submit an application for funding. MOTION A motion was made by Commissioner Bustamante, seconded by Councilor Bustamante, to approve Amendment 1. VOTE The motion passed on a roll call vote as follows: Commissioner Cacari-Stone, yes; Councilor Bustamante, yes; Commissioner Bustamante, yes; Commissioner Hughes, yes. B. Update of New Administration Building and Maintenance Shop at the Caja del Rio Landfill. Mr. Kippenbrock referred to the map of the site and said on-call engineering was done last fall on the administration building at the Caja del Rio landfill. We will be coming back to the Board with the construction estimate. C. Update on Key Projects and Activities at the Caja del Rio Landfill. SWMA February 19, 2026 Page 4  Mr. Kippenbrock said we talked about the administration building, the water line and the site. This site will give us 10 years of life in the first area and 28 years of life in the second area. You may see and RFP for a new MRF at Buckman this year as well. D. Update on Basalt Crushing Operation at the Caja del Rio Landfill. Mr. KIppenbrock, referred to the site map and said the black area is the basalt crushing operation. We work with the Santa Fe County Land Use Department to submit a blasting permit application for 4 to 5 blasts per year to expose the area the contractor needs. E. Update on Customer Unloading Area Improvements (Safety Railing and Curb Stops) at the BuRRT Transfer Station. Mr. Kippenbrock shared his screen with a map of the site at BuRRT of the Transfer Station saying the improvements were completed in December. This is all about safety. It is working out well. Commissioner Cacari - Stone said thank you Mr. Kippenbrock for thinking about safety and for your leadership. F. Update on Classification and Compensation Study. Mr. Kippenbrock said the last Classification and Compensation Study we did was in 2014. We have paused our Union negotiations to do another study. We selected Gallagher and are in the process of obtaining a purchase order. Gallagher will review job descriptions and pay ranges to see if they are appropriate when compared to other solid waste authorities that are similar to ours. They are very knowledgeable and will work closely with us. Our current pay plan is based on COLA. Merit pay is based on the budget. It will take three to four months to complete the study. XI. Matters from Staff - City and County A. Deborah Trujillo, Division Director, City of Santa Fe Environmental Services Division Ms. Trujillo said the relocation of the Lucero Drop Off Center is in process. It will be located at 3184 Jemez Road, behind Walgreens on Airport Road. The hours will be 8:00 am to 4:00 pm, seven days a week and will be serviced one to three times a day. Keep Santa Fe Beautiful and Sustainability Services are now located in the Conservation Sustainability Division. B. Les Francisco, Solid Waste Superintendent, Santa Fe County Public Works SWMA February 19, 2026 Page 5  Mr. Francisco said we are working on our time and recycling this summer. We have changed our capacities for recycling and have been able to minimize our trips to the collection centers for recycle bins. Commissioner Bustamante said thank you both for all the good work you do. XII. Matters from the Board A. Election of Chair and Vice-Chair. MOTION A motion was made by Commissioner Bustamante, seconded by Commissioner Hughes, to elect Commissioner Cacari-Stone as Chair of the Santa Fe Solid Waste Management Agency Joint Powers Board. VOTE The motion passed on a roll call vote as follows: Commissioner Cacari-Stone, yes; Councilor Bustamante, yes; Commissioner Bustamante, yes; Commissioner Hughes, yes. MOTION A motion was made by Chair Cacari-Stone, seconded by Commissioner Bustamante, to elect Councilor Bustamante as Vice Chair of the Santa Fe Solid Waste Management Agency Joint Powers Board. VOTE The motion passed on a roll call vote as follows: Commissioner Cacari-Stone, yes; Councilor Bustamante, yes; Commissioner Bustamante, yes; Commissioner Hughes, yes. XIII. Next Meeting Date: March 19, 2026 XIV. Adjournment There being no further business before the Board, the meeting adjourned at 5:52 pm. __________________________________ Commissioner Lisa Cacari-Stone, Chair Elizabeth Martin 03/11/2026 __________________________________ Elizabeth Martin (Mar 10, 2026 13:49:50 MDT) Elizabeth Martin, Stenographer SWMA February 19, 2026 Page 6 SWMA February 19, 2026 Page 7 JPB SWMA Minutes 2.19.26 Final Audit Report 2026-03-10 Created: 2026-03-10 By: Christiann Orozco (corozco@sfswma.org) Status: Signed Transaction ID: CBJCHBCAABAADOE6LJni0et8h2yueKoHtLze3nz5C6qU "JPB SWMA Minutes 2.19.26" History Document created by Christiann Orozco (corozco@sfswma.org) 2026-03-10 - 7:40:22 PM GMT Document emailed to Elizabeth Martin (max4martin@yahoo.com) for signature 2026-03-10 - 7:40:27 PM GMT Email viewed by Elizabeth Martin (max4martin@yahoo.com) 2026-03-10 - 7:48:20 PM GMT Document e-signed by Elizabeth Martin (max4martin@yahoo.com) Signature Date: 2026-03-10 - 7:49:50 PM GMT - Time Source: server Agreement completed. 2026-03-10 - 7:49:50 PM GMT