Solid Waste Management Agency Joint Powers Board

Docusign Envelope ID: 3B5778D6-B71A-8DA6-823B-CFC51C9A3DF5 Regular Meeting of the Solid Waste Management Agency Joint Powers Board May 21, 2026 at 5:00 PM Grant Conference Room, 2nd Floor 240 Grant Avenue, Santa Fe, NM 87501 I. CALL TO ORDER A regular meeting of the Solid Waste Management Agency Joint Powers Board was called to order by Commissioner Lisa Cacari Stone, at 5:00 pm, on May 21, 2026, in the Grant Conference Room, 240 Grant Avenue, Santa Fe, NM. II. ROLL CALL Members Present Commissioner Lisa Cacari Stone, Chair Councilor Paul Bustamante, Vice Chair Commissioner Camilla Bustamante Commissioner Hank Hughes Councilor Amanda Chavez, virtually Members Absent Councilor Pilar Faulkner, excused Others Present Randall Kippenbrock, Executive Director, SWMA Christiann Orozco, HR Officer/Administrative Assistant, SWMA Deborah Trujillo, Division Director, City of SF, Environmental Services Division Jonas Nahoum, Long, Komer and Associates Elizabeth Martin, Stenographer, virtually III. APPROVAL OF AGENDA MOTION A motion was made by Commissioner Hughes, seconded by Councilor Bustamante, to approve the agenda as presented. VOTE The motion passed on a roll call vote as follows: Chair Cacari Stone, yes; Councilor Bustamante, yes; Commissioner Bustamante, yes; Commissioner Hughes, yes; Councilor Chavez, yes. SWMA May 21, 2026 Page 1 Docusign Envelope ID: 3B5778D6-B71A-8DA6-823B-CFC51C9A3DF5 IV. MATTERS FROM THE PUBLIC None. V. APPROVAL OF MINUTES A. REGULAR MEETING - APRIL 16, 2026 MOTION A motion was made by Councilor Chavez, seconded by Councilor Bustamante, to approve the minutes as presented. VOTE The motion passed on a roll call vote as follows: Chair Cacari Stone, yes; Councilor Bustamante, yes; Commissioner Bustamante, yes; Commissioner Hughes, yes; Councilor Chavez, yes. VI. APPROVAL OF CONSENT CALENDAR MOTION A motion was made by Councilor Bustamante, seconded by Commissioner Hughes, to approve the Consent Calendar as presented. VOTE The motion passed on a roll call vote as follows: Chair Cacari Stone, yes; Councilor Bustamante, yes; Commissioner Bustamante, yes; Commissioner Hughes, yes; Councilor Chavez, yes. VII. CONSENT CALENDAR A. REQUEST FOR APPROVAL OF AMENDMENT NO. 3 TO THE PROFESSIONAL SERVICES AGREEMENT WITH LONG, KOMER & ASSOCIATES, P.A. OF SANTA FE, NM, FOR LEGAL SERVICES (RFP NO. 23/55/P); AND 1. EXTEND THE TERM OF THE AGREEMENT THROUGH MAY 18, 2027. 2. INCREASE THE COMPENSATION BY $30,000 FOR A TOTAL AMOUNT NOT TO EXCEED $90,000. Approved on consent. B. REQUEST FOR APPROVAL OF AMENDMENT NO. 1 TO THE CONSTRUCTION AGREEMENT WITH DEL HUR INDUSTRIES, INC. OF PORT ANGELES, WA, FOR THE BASALT ROCK CRUSHING AND SWMA May 21, 2026 Page 2 Docusign Envelope ID: 3B5778D6-B71A-8DA6-823B-CFC51C9A3DF5 SALES OPERATION FOR THE CAJA DEL RIO LANDFILL (RFP NO. ‘22/25/P); AND 1. AMEND THE SCOPE OF SERVICES TO INCLUDE BASALT ROCK EXCAVATION AND BLASTING. 2. AMEND THE ROYALTY COMPENSATION FOR BASALT AGGREGATES PRODUCED AND SOLD. Approved on consent. C. REQUEST FOR APPROVAL OF CLOSURE/POST-CLOSURE CARE AND PHASE I/II ASSESSMENT COST ESTIMATES FOR THE CAJA DEL RIO LANDFILL. Approved on consent. D. REQUEST FOR APPROVAL OF CLOSURE/POST-CLOSURE CARE COST ESTIMATES FOR THE BUCKMAN ROAD RECYCLING AND TRANSFER STATION. Approved on consent. E. REQUEST FOR APPROVAL OF RESOLUTION 2026-2 UPDATING A RESTRICTED CASH ACCOUNT AND RELATED LIABILITY ACCOUNT IN THE CLOSURE/POST-CLOSURE FUND TO PROVIDE FUNDS FOR FUTURE CLOSURE, POST/CLOSURE CARE, PHASE I AND II ASSESSMENT, AND/OR CORRECTIVE ACTION COSTS AT THE SANTA FE SOLID WASTE MANAGEMENT AGENCY FACILITY KNOWN AS THE CAJA DEL RIO LANDFILL. Approved on consent. F. REQUEST FOR APPROVAL OF RESOLUTION 2026-3 ESTABLISHING A RESTRICTED CASH ACCOUNT AND RELATED LIABILITY ACCOUNT IN THE CLOSURE/POST-CLOSURE FUND TO PROVIDE FUNDS FOR FUTURE CLOSURE AND POST-CLOSURE CARE COSTS AT THE SANTA FE SOLID WASTE MANAGEMENT FACILITY KNOWN AS THE BUCKMAN ROAD RECYCLING AND TRANSFER STATION. Approved on consent. G. REQUEST FOR APPROVAL TO PURCHASE CORRUGATED PIPE FOR STORMWATER MANAGEMENT AND CULVERTS AT THE CAJA DEL SWMA May 21, 2026 Page 3 Docusign Envelope ID: 3B5778D6-B71A-8DA6-823B-CFC51C9A3DF5 RIO LANDFILL FROM GM PIPE & MATERIALS, LLC OF SANTA FE, NM, IN THE AMOUNT OF $31,940; AND 1. APPROVAL OF BUDGET INCREASE TO 8100852.510310 (REPAIR AND MAINTE3NANCE GROUNDS/ROADS) FROM 810.100700 (OPERATING CASH FUND CASH) IN THE AMOUNT OF $31.940. Approved on consent. H. REQUEST FOR APPROVAL OF BUDGET ADJUSTMENT FOR THE PURPOSE OF PURCHASING DIESEL FOR THE CAJA DEL RIO LANDFILL; AND 1. APPROVAL OF BUDGET INCREASE TO 8100851.531050 (DIESEL) FROM 810.100700 (OPERATING CASH FUND CASH) IN THE AMOUNT OF $40,000. Approved on consent. I. REQUEST FOR APPROVAL OF ASPHALT CRACK SEALING, SEAL COATING, AND STRIPING OF THE CAJA DEL RIO LANDFILL ADMINISTRATION PARKING LOT BY SUPERIOR PAVEMENT MAINTENANCE OF SANTA FE, NM, IN THE AMOUNT OF $12.174; AND 1. APPROVAL OF BUDGET INCREASE TO 8100852.510310 (REPAIR AND MAINTENANCE GROUNDS/ROADS) FROM 810.100700 (OPERATING CASH FUND CASH) IN THE AMOUNT OF $12.174. Approved on consent. VIII. MATTERS FROM THE EXECUTIVE DIRECTOR A. REQUEST FOR APPROVAL OF AMENDMENT NO. 1 TO THE LEASE AGREEMENT BY AND BETWEEN THE SANTA FE SOLID WASTE MANAGEMENT AGENCY AND THE CITY OF SANTA FE, A MUNICIPAL CORPORATION, FOR THE BUCKMAN ROAD RECYCLING AND TRANSFER STATION. Mr. Kippenbrock said this item is a request for approval of Amendment No. 1 to the lease agreement for BuRRT. We are renewing the lease for another term, after obtaining rental proposals. The City decided to phase in the Amendment over two SWMA May 21, 2026 Page 4 Docusign Envelope ID: 3B5778D6-B71A-8DA6-823B-CFC51C9A3DF5 years. We are in agreement with this. MOTION A motion was made by Councilor Bustamante, seconded by Commissioner Hughes, to approve Amendment No. 1 to the BuRRT lease agreement. VOTE The motion passed on a roll call vote as follows: Chair Cacari Stone, yes; Councilor Bustamante, yes; Commissioner Bustamante, yes; Commissioner Hughes, yes; Councilor Chavez, yes. B. PRESENTATION, DISCUSSION AND POSSIBLE ACTION ON THE FY27 PROPOSED BUDGET Mr. Kippenbrock stated that the FY27 proposed budget is in the meeting packet. We follow the City of Santa Fe’s budget department time line. Mr. Kippenbrock reviewed the FY26 accomplishments, the FY27 projects goals and planning items, budget revenue projections and categories, expenses including salaries and benefits, fuel costs and the organizational chart. There was discussion regarding the gas wells, the fiscal agent agreement with the City, revenues and the balancing of revenues and expenses. MOTION A motion was made by Councilor Bustamante, seconded by Commissioner Hughes, to approve the FY proposed budget. VOTE The motion passed on a roll call vote as follows: Chair Cacari Stone, yes; Councilor Bustamante, yes; Commissioner Bustamante, yes; Commissioner Hughes, yes; Councilor Chavez, yes. IX. MATTERS FROM STAFF - CITY AND COUNTY A. DEBORAH TRUJILLO, DIVISION DIRECTOR, CITY OF SANTA FE ENVIRONMENTAL SERVICES DIVISION Ms. Trujillo said we are interviewing for vacant positions and have a new employee who is focused on doing outreach. B. LES FRANCISCO, SOLID WASTE SUPERINTENDENT, SANTA FE COUNTY PUBLIC WORKS Mr. Francisco was not present at the meeting. SWMA May 21, 2026 Page 5 Docusign Envelope ID: 3B5778D6-B71A-8DA6-823B-CFC51C9A3DF5 C. ERNESTINA BACA, ACCOUNTANT, SANTA FE SOLID WASTE MANAGEMENT AGENCY Ms. Baca was not present at the meeting. Mr. Kippenbrock said the Free Trash Day on April 18 th went well. We had 238 customers at BuRRT,132 at Caja and 187 at Taos. The Free Electronics Day on May 9th had 383 customers. Free Green Waste Days, May 2 nd and 3rd has 79 customers who brought in 440 tons of green waste. We will have Free Tire Days on June 6 th and 7th and on July 5th. Mr. Kippenbrock and Mr. Trujillo congratulated their drivers who participated and placed in the New Mexico Road-E-O. X. MATTERS FROM THE BOARD Commissioner Bustamante reported on the PFAS meeting saying that the community members were very concerned about concentration and filter issues. Mr. Kippenbrock said we continue to dispose of related waste in the landfill. He will let the County take action and will follow what they do. 2% to 4% of all residential waste is hazardous. We put it in the landfill where it is lined. Commissioner Bustamante asked if the stormwater pollution plans apply to SWMA. Mr. Kippenbrock said for run offs, yes. We it is in the plan that the water has to be sampled for PFAS. Chair Cacari Stone said it is good to hear that you are addressing this. Do we have a hazardous waste landfill in New Mexico. Commissioner Bustamante said not that she is aware of. We do have radioactive waste resolution in New Mexico. NMED is working on the issues. The City has put in an application to do a “dry-out” of the PFAS. XI. EXECUTIVE SESSION A. DISCUSSION OF LIMITED PERSONNEL MATTERS REGARDING THE EXECUTIVE DIRECTOR PURSUANT TO NMSA 1978, SECTION 10-15- 1(H)(2). MOTION A motion was made by Commissioner Bustamante, seconded by Councilor Bustamante, to enter into Executive Session pursuant to the SWMA May 21, 2026 Page 6 Docusign Envelope ID: 3B5778D6-B71A-8DA6-823B-CFC51C9A3DF5 Open Meetings Act, NMSA 1978, Section 10-15-1(H)(2). VOTE The motion passed on a roll call vote as follows: Chair Cacari Stone, yes; Councilor Bustamante, yes; Commissioner Bustamante, yes; Commissioner Hughes, yes; Councilor Chavez, yes. The Board entered into Executive Session at 5:50 pm. MOTION A motion was made by Commissioner Bustamante, seconded by Commissioner Hughes, to reconvene in open session and that the only matters discussed in Executive Session were those noticed. VOTE The motion passed on a roll call vote as follows: Chair Cacari Stone, yes; Councilor Bustamante, yes; Commissioner Bustamante, yes; Commissioner Hughes, yes; Councilor Chavez, yes. The Board reconvened in open session at 6:09 pm. XII. ACTION ON ITEMS DISCUSSED DURING EXECUTIVE SESSION A. POSSIBLE ACTION(S) REGARDING THE EMPLOYMENT AGREEMENT BETWEEN THE EXECUTIVE DIRECTOR AND SANTA FE SOLID WASTE MANAGEMENT AGENCY. There was no action necessary. XIII. NEXT MEETING DATE: JUNE 18, 2026 XIV. ADJOURNMENT There being no further business before the Board, the meeting adjourned at 6:11 pm. 6/20/2026 | 6:55 AM MDT ____________________________________ Commissioner Lisa Cacari Stone, Chair 6/12/2026 | 10:10 AM MDT ____________________________________ Elizabeth Martin, Stenographer SWMA May 21, 2026 Page 7 Docusign Envelope ID: 3B5778D6-B71A-8DA6-823B-CFC51C9A3DF5 SWMA May 21, 2026 Page 8