Board of Public Utilities

Council Chamber City of Santa Rosa 100 Santa Rosa Avenue Board of Public Utilities Regular Meeting Minutes - Final Thursday, July 6, 2017 1:30 PM 1. CALL TO ORDER AND ROLL CALL Chair Galvin called the meeting of the Board of Public Utilities to order at approximately 1:30 pm. Present 7 - Chair Daniel Galvin III, Vice Chair Megan Kaun, Board Member William Arnone Jr., Board Member Richard Dowd, Board Member Mary Watts, Board Member Christopher Grabill, and Board Member Lisa Badenfort 2. STATEMENTS OF ABSENTION BY BOARD MEMBERS None. 4. MINUTES APPROVAL Chair Galvin asked that the location on the minutes for June 1st reflect that the future meeting location would be at the Utilities Field Office. Chair Galvin also asked that the June 15th meeting minutes reflect that the location was at the Utilities Field Office. 4.1 May 4, 2017 - Regular Meeting Minutes Attachments: Draft Minutes (Added 7/6/17) Chair Galvin received and filed the minutes of May 4, 2017 as submitted. 4.2 June 1, 2017 - Regular Meeting Minutes Attachments: Draft Minutes (Added 7/6/17) Chair Galvin received and filed the minutes of June 1, 2017 as submitted. 4.3 June 15, 2017 - Regular Meeting Minutes Attachments: Draft Minutes (Added 7/6/17) Chair Galvin received and filed the minutes of June 15, 2017 as submitted. 5. STAFF BRIEFINGS 5.1 POTENTIAL SITE FOR ORGANIC MATERIALS PROCESSING SERVICES UPDATE City of Santa Rosa Regular Meeting Minutes Page 2 of 5 Board of Public Utilities Regular Meeting Minutes - Final July 6, 2017 BACKGROUND: Staff will provide an update on the status of the City's collaboration with the Sonoma County Waste Management Agency (the Agency) with respect to the Request for Proposals the Agency issued for Organic Materials Processing Services. Attachments: PowerPoint Presentation (Added 7/6/17) Presenter: Emma Walton, Water Reuse Engineer 6. CONSENT ITEMS 6.1 MOTION - CONTRACT AWARD - SEISMIC UPGRADES AND IMPROVEMENTS PHASE 4 - R3, R6, R7 & R12B AND VARIOUS OTHER SITE IMPROVEMENTS - S1, S2, R6 & R12A RECOMMENDATION: It is recommended by the Departments of Water and Transportation and Public Works that the Board of Public Utilities, by Motion, award construction Contract No. C00568, Seismic Upgrades and Improvements Phase 4 - R3, R6, R7 & R12B And Various Other Site Improvements - S1, S2, R6 & R12A, in the amount of $4,197,722.62 to the lowest responsive bidder, Paso Robles Tank - Brown Minneapolis Tank, Inc., of Paso Robles, California, for Seismic Upgrades and Improvements Phase 4 - R3, R6, R7 & R12B And Various Other Site Improvements - S1, S2, R6 & R12A, approve a 12% contingency, and authorize a total contract amount of $4,701,449.33. Attachments: Staff Report Attachment 1 Attachment 2 A motion was made by Board Member Arnone, seconded by Vice Chair Kaun, to approve by motion to award: construction Contract No. C00568, Seismic Upgrades and Improvements Phase 4 - R3, R6, R7, R12B And Various Other Site Improvements - S1, S2, R6, R12A, in the amount of $4,197,722.62 to the lowest responsive bidder, Paso Robles Tank - Brown Minneapolis Tank, Inc., of Paso Robles, California, for Seismic Upgrades and Improvements Phase 4 - R3, R6, R7, R12B And Various Other Site Improvements - S1, S2, R6, R12A, approve a 12% contingency, and authorize a total contract amount of $4,701,449.33. The motion carried by the following vote: City of Santa Rosa Regular Meeting Minutes Page 3 of 5 Board of Public Utilities Regular Meeting Minutes - Final July 6, 2017 Yes: 7 - Chair Galvin III, Vice Chair Kaun, Board Member Arnone Jr., Board Member Badenfort, Board Member Dowd, Board Member Grabill and Board Member Watts 6.2 MOTION - CONTRACT EXTENSION - SUPPLY OF LIQUID ALUM FOR LAGUNA WASTEWATER TREATMENT PLANT RECOMMENDATION: It is recommended by the Finance and Water Departments that the City of Santa Rosa Board of Public Utilities, by resolution, approve the Third Amendment to Contract F000587 to 1) provide $30,216 additional funding through August 31, 2017, and 2) extend the contract for one year with a 5% rate increase for the supply of liquid alum to the Laguna Wastewater Treatment Plant to Chemtrade Chemicals, LLC, Parsippany, NJ, with an additional amount of $32,784 and a total not to exceed amount of $156,666.26. As a regular operating expenditure, funds required for this operational expense have been appropriated in FY 2016/17, and will be included in future budget proposals when presented to the City Council. Attachments: Staff Report Attachment 1 Resolution A motion was made by Board Member Arnone, seconded by Vice Chair Kaun, to waive reading of the text and adopt: RESOLUTION NO. 1144 ENTITLED: RESOLUTION OF THE BOARD OF PUBLIC UTILITIES CONTRACT EXTENSION FOR SUPPLY OF LIQUID ALUM FOR LAGUNA WASTEWATER TREATMENT PLANT The motion carried by the following vote: Yes: 7 - Chair Galvin III, Vice Chair Kaun, Board Member Arnone Jr., Board Member Badenfort, Board Member Dowd, Board Member Grabill and Board Member Watts 7. PUBLIC COMMENTS ON NON-AGENDA MATTERS None. 8. REFERRALS None. 9. WRITTEN COMMUNICATION (AND POSSIBLE BOARD DISCUSSION / ACTION) City of Santa Rosa Regular Meeting Minutes Page 4 of 5 Board of Public Utilities Regular Meeting Minutes - Final July 6, 2017 9.1 WRITTEN COMMUNICATION - MINOR CONTRACT AWARD - C01952 GEYSERS PIPELINE STABILIZATION - EASTSIDE ROAD; INCLUDED IN PACKET Attachments: Memorandum Chair Galvin received and filed the memoranda as submitted. 9.2 WRITTEN COMMUNICATION - MINOR CONTRACT AWARD - C02094 SANTA ROSA WATER REUSE SYSTEM ON-CALL PHASE 4; INCLUDED IN PACKET Attachments: Memorandum Chair Galvin received and filed the memoranda as submitted. 10. SUBCOMMITTEE REPORTS Chair Galvin announced that the Contract Subcommittee will be meeting on July 12, 2017. 11. BOARD MEMBER REPORTS None. 12. DIRECTORS REPORTS Bennett Horenstein, Director, reported on Department activities 13. ADJOURNMENT OF MEETING Chair Galvin adjourned the meeting at 2:07 p.m. The next regularly scheduled meeting of the Board of Public Utilities will be held on Thursday, July 20, 2017, at 1:30 p.m. in the Council Chamber, City Hall, 100 Santa Rosa Avenue, Santa Rosa. City of Santa Rosa Regular Meeting Minutes Page 5 of 5 Board of Public Utilities Regular Meeting Minutes - Final July 6, 2017 /s/ Daniel J. Galvin III, Chairman /s/ Sara Roberts, Recording Secretary