Board of Public Utilities

Council Chamber City of Santa Rosa 100 Santa Rosa Avenue Board of Public Utilities Regular Meeting Minutes - Final Thursday, September 7, 2017 1:30 PM 1. CALL TO ORDER AND ROLL CALL Chair Galvin called the meeting of the Board of Public Utilities to order at 1:30 p.m. Present 6 - Chair Daniel Galvin III, Board Member William Arnone Jr., Board Member Richard Dowd, Board Member Mary Watts, Board Member Christopher Grabill, and Board Member Lisa Badenfort Absent 1 - Vice Chair Megan Kaun 2. STATEMENTS OF ABSENTION BY BOARD MEMBERS No statements of abstention were made. 3. STUDY SESSION 3.1 2017 SANTA ROSA WATER INFRASTRUCTURE REPORT This presentation will provide an overview of the Santa Rosa Water Infrastructure, including the estimated 10-year investment gap required to meet current and future needs. Attachments: Presentation (added 9/6/2017) Presenter: Lori Urbanek, Interim Deputy Director Engineering Services At 2:05 p.m., the Board adjourned the Study Session and reconvened to open session in the Council Chamber. 4. MINUTES APPROVAL - NONE. 5. STAFF BRIEFINGS 5.1 POTENTIAL SITE FOR ORGANIC MATERIALS PROCESSING SERVICES UPDATE Staff will provide an update on the status of the City's collaboration with the Sonoma County Waste Management Agency (the Agency) with respect to the Request for Proposals the Agency issued for Organic City of Santa Rosa Regular Meeting Minutes Page 2 of 5 Board of Public Utilities Regular Meeting Minutes - Final September 7, 2017 Materials Processing Services and the Request for Proposals for Location of an Organics Processing Facility on City of Santa Rosa Property issued by the Water Department. Chairman Galvin announced that the item was pulled from the agenda and will be brought back at a future date. 5.2 CREEK WEEK UPDATE The Storm Water & Creeks section of Santa Rosa Water participates in regional recognition of “Creek Week” as a way to celebrate and clean up our local waterways, and educate the public on ways to prevent creek pollution. A Proclamation was approved by City Council on September 7, 2017, proclaiming September 16-24, 2017 as "Creek Week". Staff is coordinating a local creek cleanup and encouraging residents to “get to know your local creek” with an Instagram photo contest. The Board may discuss this item and give direction to staff. Presenter: Jenifer Piccinini, Research and Program Coordinator. 6. CONSENT ITEMS A motion was made by Board Member Arnone, Jr., seconded by Board Member Dowd, to waive reading of the text and adopt Consent Items 6.1 and 6.2. The motion carried by the following vote: Yes: 6 - Chair Galvin III, Board Member Arnone Jr., Board Member Dowd, Board Member Watts, Board Member Grabill and Board Member Badenfort 6.1 MOTION - CONTRACT AWARD - FARMERS LN WELL FACILITY REHABILITATION RECOMMENDATION: It is recommended by the Transportation and Public Works Department and the Water Department that the Board of Public Utilities, by motion, approve the project and award Construction Contract No. C01839 in the amount of $1,158,000.00 to the lowest responsive bidder, Pacific Infrastructure, of Pleasanton, California, for Farmers Ln Well Facility Rehabilitation, approve a 20% contingency, and authorize a total contract amount of $1,389,600.00. Attachments: Staff Report Attachment 1 Attachment 2 City of Santa Rosa Regular Meeting Minutes Page 3 of 5 Board of Public Utilities Regular Meeting Minutes - Final September 7, 2017 6.2 MOTION - GOLDEN GATE LANDSCAPING - AUTHORIZE PAYMENT RECOMMENDATION: It is recommended by the Finance Department and the Water Department that the Board, by motion, authorize payment to Golden Gate Landscaping for the purpose of paying services rendered in May 2017, Fiscal Year 2016/17, under Contract Number F001040 in the amount of $29,370. Attachments: Staff Report Attachment 1 Attachment 2 7. REPORT ITEMS 7.1 REPORT - PROJECT WORK ORDER APPROVAL - PROFESSIONAL ENGINEERING SERVICES FOR DESIGN SERVICES FOR SANTA ROSA REGIONAL WATER REUSE PLANT FLOOD PROTECTION. BACKGROUND: Consultant engineering design services are required to design the flood protection facilities for the Santa Rosa Regional Water Reuse Plant (WRP) (formerly known as the Laguna Treatment Plant). The flood protection facilities may include walls and berms around the WRP, the Geysers and Reclamation Pump Stations, and the Biosolids facility. RECOMMENDATION: It is recommended by the Departments of Water and Transportation and Public Works (TPW) that the Board of Public Utilities, by motion, approve a Project Work Order (PWO) under the Master Professional Services Agreement with Brelje and Race Consulting Engineers, of Santa Rosa, California, to provide Professional Engineering Services for Design Services for Santa Rosa Regional Water Reuse Plant Flood Protection project in the amount not to exceed $677,922.00. Attachments: Staff Report Attachment 1(Updated 9/7/2017) Presentation (added 9/6/2017) Presenter: Tracy Duenas, Supervising Engineer. A motion was made by Board Member Arnone, Jr., seconded by Board Member Dowd, approved a Project Work Order (PWO) under the Master Professional Services Agreement with Brelje and Race Consulting Engineers, of Santa Rosa, California, to provide Professional Engineering Services for Design Services for Santa Rosa Regional Water Reuse Plant City of Santa Rosa Regular Meeting Minutes Page 4 of 5 Board of Public Utilities Regular Meeting Minutes - Final September 7, 2017 Flood Protection project in the amount not to exceed $677,922.00. The motion carried by the following vote: Yes: 6 - Chair Galvin III, Board Member Arnone Jr., Board Member Dowd, Board Member Watts, Board Member Grabill and Board Member Badenfort 7.2 WATER SUPPLY UPDATE Staff will update the Board on water supply issues. The Board may discuss this item and give direction to staff. Attachments: Presentation (added 9/7/17) Presenter: Jennifer Burke, Deputy Director Water and Engineering Resources 8. PUBLIC COMMENTS ON NON-AGENDA MATTERS NONE. 9. REFERRALS NONE. 10. WRITTEN COMMUNICATION (AND POSSIBLE BOARD DISCUSSION / ACTION) NONE. 11. SUBCOMMITTEE REPORTS NONE. 12. BOARD MEMBER REPORTS Chair Galvin reported that he and Board Member Badenfort have been participating on the Request for Proposals review panel for organic materials processing services. 13. DIRECTORS REPORTS Bennett Horenstein, Director, provided an update on Department activities. 14. ADJOURNMENT OF MEETING Chairman Galvin adjourned the meeting at 2:48 p.m., in honor of Gail City of Santa Rosa Regular Meeting Minutes Page 5 of 5 Board of Public Utilities Regular Meeting Minutes - Final September 7, 2017 Chavez and Schuyler Jeffries. /s/ Daniel J. Galvin III, Chairman /s/ Gina Perez, Recording Secretary