Board of Public Utilities

Council Chamber City of Santa Rosa 100 Santa Rosa Avenue Board of Public Utilities Regular Meeting Minutes - Final Thursday, October 5, 2017 1:30 PM 1. CALL TO ORDER AND ROLL CALL Chair Galvin called the meeting of the Board of Public Utilities to order at approximately 1:30 pm. Present 7 - Chair Daniel Galvin III, Vice Chair Megan Kaun, Board Member William Arnone Jr., Board Member Richard Dowd, Board Member Mary Watts, Board Member Christopher Grabill, and Board Member Lisa Badenfort 2. STATEMENTS OF ABSENTION BY BOARD MEMBERS NONE. 3. STUDY SESSION - NONE. 4. MINUTES APPROVAL 4.1 July 10, 2017, Special Meeting Minutes. Attachments: Draft Minutes (added 10/5/2017) 4.2 August 17, 2017, Regular Meeting Minutes. Attachments: Draft Minutes (added 10/05/2017) 5. PROCLAMATION - LINDA REED, DEPUTY DIRECTOR ADMINISTRATION RETIREMENT Chair Galvin read and presented the proclamation to Linda Reed. 6. CONSENT ITEMS A motion was made by Board Member Arnone, Jr., seconded by Vice Chair Kaun,to waive reading of the text and adopt Consent Items 6.1 and 6.2.. The motion carried by the following vote: Yes: 7 - Chair Galvin III, Vice Chair Kaun, Board Member Arnone Jr., Board Member Dowd, Board Member Watts, Board Member Grabill and Board Member Badenfort 6.1 MOTION - CONTRACT AWARD - MOHAWK LIFT STATION AND FORCEMAIN REALIGNMENT - PHASE II City of Santa Rosa Regular Meeting Minutes Page 2 of 5 Board of Public Utilities Regular Meeting Minutes - Final October 5, 2017 RECOMMENDATION: It Is recommended by the Transportation and Public Works Department and the Water Department that the Board of Public Utilities, by motion, approve the project and award Construction Contract No. C01459, in the amount of $2,004,089.00 to the lowest responsive bidder, Argonaut Constructors, of Santa Rosa, California, for Mohawk Lift Station and Forcemain Realignment - Phase II, approve a 15% contingency, and authorize a total contract amount of $2,304,702.35. Attachments: Staff Report Attachment 1 Attachment 2 6.2 RESOLUTION - BLANKET PURCHASE ORDER, ADD FUNDS FERRICE CHLORIDE SUPPLY RECOMMENDATION: It is recommended by the Finance and Water Department, that the Board, by resolution, approve additional funds to Blanket Purchase Order 150825 in the amount of $124,000 with Thatcher Company of California, Inc., for the delivery of ferric chloride to the Laguna Treatment Plant. Funds required for this operational expense have been appropriated in fiscal year 2017-18 adopted budget of the Water Department. No fiscal impact to General Fund. Attachments: Staff Report Resolution RESOLUTION NO 1146 ENTITLED "RESOLUTION OF THE BOARD OF PUBLIC UTILITIES ADDITION OF FUNDS TO BLANKET PURCHASE ORDER 150825 FOR SUPPLY OF FERRIC CHLORIDE FOR LAGUNA WASTEWATER TREATMENT PLANT". 7. REPORT ITEMS 7.1 REPORT - RECOMMENDATION OF APPROVAL OF FIRST AMENDMENT TO THE AMENDED AND RESTATED AGREEMENT REGARDING SOUTH PARK COUNTY SANITATION DISTRICT OPERATIONS AND TRANSFER TO THE CITY OF SANTA ROSA BACKGROUND: The South Park County Sanitation District (South Park) is run by the Sonoma County Water Agency (Water Agency) and the Sonoma County Board of Supervisors serves as the Board of City of Santa Rosa Regular Meeting Minutes Page 3 of 5 Board of Public Utilities Regular Meeting Minutes - Final October 5, 2017 Directors for South Park. In February 1996, South Park and the City entered into an Agreement for Dissolution of the South Park County Sanitation District and Transfer to the City of Santa Rosa. The Agreement was amended four times over the years and in June 2012, South Park and the City entered into a new agreement entitled “Amended and Restated Agreement Regarding South Park County Sanitation District Operations and Transfer to the City of Santa Rosa.” The Amended and Restated Agreement did not include a specific timeline for improvements to be completed, nor for the dissolution of South Park, but provided for the eventual dissolution of South Park upon annexation into the City of the territory underlying South Park. As part of the Roseland Area Annexation, approximately 50% of the area served by South Park is within the Roseland Area Annexation. In 2013, Water Agency staff and City Water Department staff began to discuss options for South Park in connection with the Roseland Annexation giving consideration to the financial viability of South Park and differences between South Park’s and the City’s sewer rate structures. Water Agency and City Water Department staff, in consultation with Sonoma LAFCO staff, determined that the proposed First Amendment to the Amended and Restated Agreement (First Amendment) would provide for a transition period in relation to sewer rates and South Park governance, and clarify development related services for those citizens of the City that will remain South Park customers, prior to transferring South Park to the City, and therefore presented the best available option. On August 2, 2017, Sonoma LAFCO adopted a resolution approving the Roseland Area Annexation. The approval contained several conditions, including the requirement that the City and the Sonoma County Board of Supervisors address the issues related to South Park through the approval of the proposed First Amendment to the Amended and Restated Agreement prior to recordation of the Roseland Area Annexation. The recordation of the Roseland Area Annexation is currently scheduled to occur November 1, 2017. RECOMMENDATION: Water Department staff recommends that the Board of Public Utilities, by resolution, recommend that the City Council approve the first amendment to the Amended and Restated Agreement City of Santa Rosa Regular Meeting Minutes Page 4 of 5 Board of Public Utilities Regular Meeting Minutes - Final October 5, 2017 Regarding South Park County Sanitation District Operations and Transfer to the City of Santa Rosa. Attachments: Staff Report Attachment 1 Attachment 2 Attachment 3 Attachment 4 Resolution Resolution - Exhibit A Presentation (added 10/5/2017) A motion was made by Vice Chair Kaun, seconded by Board Member Grabill,to waive reading of the text and adopt RESOLUTION NO 1147 ENTITLED "RESOLUTION OF THE BOARD OF PUBLIC UTILITIES RECOMMENDING THE CITY COUNCIL APPROVE THE FIRST AMENDMENT TO THE AMENDED AND RESTATED AGREEMENT REGARDING SOUTH PARK COUNTY SANITATION DISTRICT OPERATIONS AND TRANSFER TO THE CITY OF SANTA ROSA". . The motion carried by the following vote: Yes: 7 - Chair Galvin III, Vice Chair Kaun, Board Member Arnone Jr., Board Member Dowd, Board Member Watts, Board Member Grabill and Board Member Badenfort 8. PUBLIC COMMENTS ON NON-AGENDA MATTERS NONE. 9. REFERRALS NONE. 10. WRITTEN COMMUNICATION (AND POSSIBLE BOARD DISCUSSION / ACTION) 10.1 WRITTEN COMMUNICATION - MONTHLY RATE REVENUE AND CIP BID AWARD REPORT - AUGUST 2017; Provided for information. Attachments: Written Communication 11. SUBCOMMITTEE REPORTS NONE. 12. BOARD MEMBER REPORTS Board Member Grabill requested a future agenda item to discuss using existing County hydrology information in support of the Flood Protection Project at the Treatment Plant. Chair Galvin concurred City of Santa Rosa Regular Meeting Minutes Page 5 of 5 Board of Public Utilities Regular Meeting Minutes - Final October 5, 2017 with the request. 13. DIRECTORS REPORTS Bennett Horenstein, Director, provided an update on Department activities. 14. ADJOURNMENT OF MEETING Chairman Galvin adjourned the meeting at 2:14 pm. The next regularly scheduled meeting of the Board of Public Utilities will be held on Thursday, October 19, 2017, at 1:30 pm in the Council Chamber, City hall, 100 Santa Rosa Avenue, Santa Rosa. /s/ Daniel J. Galvin III, Chairman /s/ Gina Perez, Recording Secretary