Board of Public Utilities

Council Chamber City of Santa Rosa 100 Santa Rosa Avenue Board of Public Utilities Regular Meeting Minutes - Final Thursday, June 20, 2019 1:30 PM 1. CALL TO ORDER AND ROLL CALL Chair Galvin called the meeting of the Board of Public Utilities to order at approximately 1:30 p.m. Present 6 - Chair Daniel Galvin III, Board Member Lisa Badenfort, Board Member Richard Dowd, Board Member Christopher Grabill, Board Member David Bannister, and Board Member Mary Watts Absent 1 - Vice Chair William Arnone Jr. 2. STATEMENTS OF ABSTENTION BY BOARD MEMBERS No statements of abstention were made by Board members. 3. STUDY SESSION - NONE. 4. MINUTES APPROVAL 4.1 May 2, 2019 - Regular Meeting Minutes. Attachments: May 2, 2019 Regular Meeting Minutes (added 6/19/19) The minutes for the meetings of May 2, 2019 and May 16, 2019 were accepted as submitted. 4.2 May 16, 2019 - Regular Meeting Minutes. Attachments: May 16, 2019 - Regular Meeting Minutes (added 6/20/19) 5. STAFF BRIEFINGS 5.1 WATER SUPPLY AND RECYCLED WATER SUPPLY UPDATE Staff will update the Board on water supply and recycled water supply issues. The Board may discuss this item and give direction to staff. Attachments: Presentation (added 06/19/19) Presenter(s): Colin Close, Sr. Water Resources Planner and Andrew Romero, Reclamation Superintendent. 5.2 DEPARTMENT COMMUNICATION & OUTREACH UPDATE City of Santa Rosa Regular Meeting Minutes Page 2 of 6 Board of Public Utilities Regular Meeting Minutes - Final June 20, 2019 Santa Rosa Water’s Communication & Outreach Team is tasked with promoting public awareness and understanding of our community’s water resources, infrastructure and the environment. The team serves the community through advocacy and the development of outreach, education and communication programs. Staff will provide an overview of the role of the team along with updates on relevant issues, an overview on 2019 outreach, metrics, and what’s to come. The Board may discuss this item and give direction to staff. Attachments: Presentation (added 06/19/19) Presenter(s): Elise Howard, Communications Coordinator, Nicole Dorotinsky, Legislative Outreach Coordinator and Katy Oceguera Community Outreach Specialist. 6. CONSENT ITEMS - NONE. 7. REPORT ITEMS 7.1 REPORT - REQUIREMENT FOR STORAGE PRO OF SANTA ROSA, LLC TO UPSIZE AND RELOCATE A PORTION OF THE LOS ALAMOS TRUNK SUBJECT TO A REIMBURSEMENT AGREEMENT BACKGROUND: On January 31, 2019, Storage Pro of Santa Rosa, LLC (Storage Pro) submitted project planning, design review, and conditional use permit applications for the development of new multifamily housing and self-storage facilities on 4332-4374 Sonoma Highway. Storage Pro is anticipating that onsite construction of the project will commence by spring of 2020. As part of the City's Capital Improvement Program, a portion of the Los Alamos Sewer Trunk that traverses the Storage Pro Properties is planned for replacement and upsizing to commence by summer of 2020. To minimize potential conflicts in construction activities between the two projects, it is recommended that the Storage Pro Project be required to construct and be reimbursed for a portion of the improvements. RECOMMENDATION: It is recommended by the Water Department that the Board, by resolution, approve the requirement, through conditioning of the proposed project, for the proposed StoragePRO II New Multifamily Housing and Self-Storage Facilities project to be located at 4332-4374 Sonoma Highway to construct a portion of the Los Alamos City of Santa Rosa Regular Meeting Minutes Page 3 of 6 Board of Public Utilities Regular Meeting Minutes - Final June 20, 2019 Trunk subject to reimbursement for such work and delegate authority to the Director of Santa Rosa Water to negotiate, approve and execute a reimbursement agreement with Storage Pro of Santa Rosa, LLC for construction of and reimbursement for the required improvements. Attachments: Staff Report Attachment 1 Attachment 2 Resolution Presentation (added 06/19/19) Presenter(s): Emma Walton, Deputy Director Engineering Resources. A motion was made by Board Member Dowd, seconded by Board Member Grabill to approve Item 7.1 - RESOLUTION NO. 1199 ENTITLED "RESOLUTION OF THE BOARD OF PUBLIC UTILITIES TO REQUIRE STORAGE PRO OF SANTA ROSA, LLC TO UPSIZE AND RELOCATE A PORTION OF THE LOS ALAMOS TRUNK SUBJECT TO REIMBURSEMENT BY THE CITY FOR SUCH WORK AND DELEGATION SIGNATURE AUTHORITY TO THE DIRECTOR OF SANTA ROSA WATER TO APPROVE A REIMBURSEMENT AGREEMENT". The motion carried by the following vote: Yes: 6 - Chair Galvin III, Board Member Badenfort, Board Member Dowd, Board Member Grabill, Board Member Bannister and Board Member Watts Absent: 1 - Vice Chair Arnone Jr. 8. PUBLIC HEARING 8.1 PUBLIC HEARING - PUBLIC HEALTH GOALS REPORT BACKGROUND: State legislation passed in 1996 requires all water purveyors with greater than ten thousand service connections to prepare a report comparing existing water quality with Public Health Goals (PHGs) adopted by California Environmental Protection Agency Office of Environmental Health Hazard Assessment and with the maximum contaminant level goals (MCLGs) adopted by the United States Environmental Protection Agency (USEPA). PHGs and MCLGs are not enforceable standards and no action to meet these goals is required. The drinking water quality of the City of Santa Rosa meets all State of City of Santa Rosa Regular Meeting Minutes Page 4 of 6 Board of Public Utilities Regular Meeting Minutes - Final June 20, 2019 California, Department of Public Health and USEPA drinking water standards set to protect public health. To further reduce the levels of the constituents identified in the report that are already below the health-based Maximum Contaminant Levels established to provide "safe drinking water" would require additional costly treatment processes. The effectiveness of the treatment process to provide any significant reduction in constituent levels at these already low values is uncertain. RECOMMENDATION: It is recommended by the Water Department that the Board hold a public hearing for the purpose of accepting and responding to public comment on the City of Santa Rosa Public Health Goals Report. (California Health and Safety Code: Section 116470 (b)). Attachments: Staff Report Attachment 1 Public Hearing Notice Presentation (added 06/19/19) Presenter(s): Anthony Restad, Interim Water Quality Supervisor. Chair Galvin opened the Public Hearing at 2:38 p.m. No members of the public wished to speak on the item. Chair Galvin closed the Public Hearing at 2:38 p.m. Board Member Grabill was away from the dais at the time of the vote. A motion was made by Board member Watts, seconded by Board member Bannister, to accept the City of Santa Rosa Public Health Goals Report. (California Health and Safety Code: Section 116470 (b)). The motion carried by the following vote: Yes: 5 - Chair Galvin III, Board Member Badenfort, Board Member Dowd, Board Member Bannister and Board Member Watts Absent: 2 - Vice Chair Arnone Jr. and Board Member Grabill 9. PUBLIC COMMENTS ON NON-AGENDA MATTERS NONE. 10. REFERRALS City of Santa Rosa Regular Meeting Minutes Page 5 of 6 Board of Public Utilities Regular Meeting Minutes - Final June 20, 2019 NONE. 11. WRITTEN COMMUNICATION (AND POSSIBLE BOARD DISCUSSION) NONE. 12. SUBCOMMITTEE REPORTS Board member Badenfort provided a status update on the activities of the Agricultural Ad Hoc committee regarding the usage fee setting process. Board member Dowd reported that the Contract Review subcommittee is confirmed for July 29 and the Budget Review subcommittee is pending other Board member availability. 13. BOARD MEMBER REPORTS NONE. 14. DIRECTORS REPORTS Jennifer Burke, Director provided an update on the dental amalgam program, the recent repair work on the Laguna Treatment Plant headworks, a letter of support that was signed by the Mayor for SB 200 - the Water Tax, the 2019/20 budget that was approved by City Council and the new City's new organizational structure. 15. ANNOUNCEMENT OF CLOSED SESSION ITEM(S) AND ADJOURNMENT TO CLOSED SESSION (MAYOR'S CONFERENCE ROOM - ROOM 10) Molly Maclean, Assistant City Attorney announced closed session Item 15.1. The meeting was adjourned to closed session in the Mayor's Conference Room at 2:49 p.m. 15.1 CONFERENCE WITH LEGAL COUNSEL - EXISTING LITIGATION (Paragraph (1) of subdivision (d) of Government Code Section 54956.9) Name of Case: David Pelayo, et al. v. Utility Partners of America, LLC, City of Santa Rosa, et al. Court Case No. Sonoma County Superior Court SCV-264530 16. ADJOURN TO OPEN SESSION IN THE MAYOR'S CONFERENCE ROOM AND ANNOUNCEMENT OF CLOSED SESSION ACTION, IF ANY. City of Santa Rosa Regular Meeting Minutes Page 6 of 6 Board of Public Utilities Regular Meeting Minutes - Final June 20, 2019 At 3:29 p.m., the meeting was reconvened to open session. Chair Galvin announced that the Board received a briefing on the item and no direction or action was taken. 17. ADJOURNMENT OF MEETING Chair Galvin adjourned the meeting at 3:29 p.m. The next regularly scheduled meeting of the Board of Public Utilities will be held on August 1, 2019. Approved on: August 1, 2019 __________/S/____________ Gina Perez, Recording Secretary