Board of Public Utilities

Council Chamber City of Santa Rosa 100 Santa Rosa Avenue Board of Public Utilities Regular Meeting Minutes - Final Thursday, September 3, 2020 1:30 PM 1. CALL TO ORDER AND ROLL CALL Chair Galvin called the meeting of the Board of Public Utilities to order at approximately 1:30 p.m. Present 7 - Chair Daniel Galvin III, Vice Chair William Arnone Jr., Board Member Lisa Badenfort, Board Member Christopher Grabill, Board Member Mary Watts, Board Member Glen Wright, and Board Member Matt Mullan 2. STATEMENTS OF ABSTENTION BY BOARD MEMBERS Board member Wright stated that he would be abstaining from the approval of Item 6.1 on the agenda because he worked for Green Valley less than 1 year ago. 3. PROCLAMATION 3.1 PROCLAMATION - EMPLOYEE APPRECIATION The Board presented Gina Perez with a proclamation for her time as Recording Secretary. The Board presented Joe Schwall with a proclamation for his 30 years of service to the City of Santa Rosa. 4. MINUTES APPROVAL The minutes for August 6, 2020 and August 20, 2020 were received and accepted as submitted. 4.1 August 6, 2020 - Regular Meeting Minutes. Attachments: August 6, 2020 - Regular Meeting Minutes (added 9/2/2020) 4.2 August 20, 2020 - Regular Meeting Minutes. Attachments: August 20, 2020 - Regular Meeting Minutes (added 9/2/2020) 5. STAFF BRIEFINGS City of Santa Rosa Regular Meeting Minutes Page 2 of 4 Board of Public Utilities Regular Meeting Minutes - Final September 3, 2020 5.1 PREPARING FOR PUBLIC SAFETY POWER SHUT-OFF (PSPS) Santa Rosa Water, in partnership with other City Departments and Local Agencies, continues to prepare for another year of Public Safety Power Shut-offs (PSPS). Incorporating lessons learned from last year's PSPS, we have identified the potential impacts that a PSPS may have to our water distribution, sewer collection, and treatment systems. Santa Rosa Water staff will provide an overview of the progress made by the Water Department to develop additional resiliency measures to ensure we have adequate pressure in our water distribution system and maintain the ability to operate our sewer lift stations and regional treatment facility. Attachments: Presentation (added 9/2/2020) Presenter(s): Joe Schiavone, Deputy Director Local Operations. 6. CONSENT ITEMS 6.1 MOTION - PROJECT WORK ORDER WITH GREEN VALLEY CONSULTING ENGINEERS FOR CONSTRUCTION MANAGEMENT AND INSPECTION FOR PROJECT C00158 NORTH TRUNK SEWER REPLACEMENT-MENDOCINO AVE TO TERRA LINDA DR RECOMMENDATION: It is recommended by the Transportation and Public Works Department and the Water Department that the Board of Public Utilities, by motion, approve Project Work Order No. A010146-2016-17 in the amount of $578,381.00 with Green Valley Consulting Engineers, of Santa Rosa, California for Construction Management and Inspection for North Trunk Sewer Replacement-Mendocino Ave to Terra Linda Dr. Attachments: Staff Report Attachment 1 - PWO Attachment 2 - Location Map A motion was made by Vice Chair Arnone, Jr., seconded by Board Member Badenfort to approve Project Work Order No. A010146-2016-17 in the amount of $578,381.00 with Green Valley Consulting Engineers, of Santa Rosa, California for Construction Management and Inspection for North Trunk Sewer Replacement-Mendocino Ave to Terra Linda Dr. The motion carried by the following vote: City of Santa Rosa Regular Meeting Minutes Page 3 of 4 Board of Public Utilities Regular Meeting Minutes - Final September 3, 2020 Yes: 6 - Chair Galvin III, Vice Chair Arnone Jr., Board Member Badenfort, Board Member Grabill, Board Member Watts and Board Member Mullan Abstain: 1 - Board Member Wright 7. REPORT ITEMS - NONE 8. PUBLIC COMMENTS ON NON-AGENDA MATTERS None. 9. REFERRALS None. 10. WRITTEN COMMUNICATION (AND POSSIBLE BOARD DISCUSSION) None. 11. SUBCOMMITTEE REPORTS None. 12. BOARD MEMBER REPORTS None. 13. DIRECTORS REPORTS Jennifer Burke, Director provided an update to the 2020 Wyland National Mayors Challenge for Water Conservation and noted that the results would be announced the week of September 21, 2020. She then provided an update on the Walbridge Fire and damage that occurred near Lake Sonoma along with additional outreach efforts planned by Sonoma Water. 14. ANNOUNCEMENT OF CLOSED SESSION ITEM(S) AND ADJOURNMENT TO CLOSED SESSION Molly MacLean, Assistant City Attorney announced closed session item 14.1. The Board adjourned to closed session at 2:30 p.m. Meeting went into Recess 14.1 CONFERENCE WITH LEGAL COUNSEL - ANTICIPATED LITIGATION City of Santa Rosa Regular Meeting Minutes Page 4 of 4 Board of Public Utilities Regular Meeting Minutes - Final September 3, 2020 Initiation of litigation pursuant to paragraph (4) of subdivision (d) of Government Code Section 54956.9: Potential Number of Cases: One. 15. ADJOURN TO OPEN SESSION AND ANNOUNCEMENT OF CLOSED SESSION ACTION, IF ANY. Meeting Reconvened At 3:30 p.m., the meeting was reconvened to open session. Board Secretary Perez took a verbal roll call to confirm a quorum for open session. All Board members were present with the exception of Board member Grabill. Assistant City Attorney MacLean announced that staff received direction and item will go to the City Council on September 15, 2020. 16. ADJOURNMENT OF MEETING Chair Galvin adjourned the meeting in honor of soon to be retired Deputy Director Joe Schwall. The next regular scheduled meeting of the Board of Public Utilities will be held on September 17, 2020. Approved on: September 17, 2020 _________/S/_____________ Gina Perez, Recording Secretary