Board of Public Utilities
Regular MeetingSanta Rosa, CA · February 4, 2021
Minutes
City Council Chamber
City of Santa Rosa 100 Santa Rosa Avenue
Board of Public Utilities
Meeting Minutes - Final
Thursday, February 4, 2021 1:30 PM
1. CALL TO ORDER AND ROLL CALL
Chair Galvin called the meeting to order at approximately 1:30 p.m.
Present 6 - Chair Daniel Galvin III, Vice Chair William Arnone, Jr.,
Board Member Lisa Badenfort, Board Member Christopher Grabill,
Board Member Mary Watts, Board Member Glen Wright
Absent 1 - Board Member Matt Mullan
2. STATEMENTS OF ABSTENTION BY BOARD MEMBERS
There were no Statements of Abstention from Board Members.
3. PRESENTATION FOR OUTGOING BOARD MEMBER
Chair Galvin pulled this item from the agenda.
4. BOARD REORGANIZATION, SEATING OF NEW MEMBERS AND
ANNOUNCEMENT OF CHAIR
4.1 ADMINISTRATION OF OATH OF OFFICE FOR NEWLY APPOINTED
MEMBERS AND REAPPOINTED MEMBERS
Secretary Atha administered the Oath of Office to newly
appointed Board Member, Mark Walsh, and reappointed Board
Members, Lisa Badenfort and Glen Wright.
5. STUDY SESSION
5.1 ASSET MANAGEMENT OVERVIEW
This presentation will provide an overview of asset management principles and
how they are applied in developing Santa Rosa Water's capital improvement
program. The Board may discuss this item and give direction to staff.
Attachments: Presentation (added 2/3/2021)
Presenters: Andrew Allen, Supervising Engineer and Jason
Roberts, Associate Civil Engineer
City of Santa Rosa
Meeting Minutes
Page 2 of 5
Board of Public Utilities Meeting Minutes - Final February 4, 2021
5.2 2021 WATER AND WASTEWATER COST OF SERVICE STUDY PROPOSED
FY21/22 THROUGH FY24/25 RATE SCHEDULE, AND PROPOSED UPDATE TO
WATER SHORTAGE CHARGES
It is recommended by Santa Rosa Water that the Board of Public Utilities hold a
Study Session to receive information, ask questions, discuss and provide
feedback to staff regarding the 2021 Water and Wastewater Cost of Service Study,
proposed FY 21/22 though FY 24/25 Rate Schedule, and proposed Water
Shortage Charges.
Attachments: Staff Report
Attachment 1_ Rate Update Study
Presentation (added 2/1/2021)
Presenters: Kimberly Zunino, Deputy Director - Administration, Bob
Reed, The Reed Group, Inc. and Mark Hildebrand, Hildebrand
Consulting
Board Members asked clarifying questions regarding CIP funding in
future years, CIP industry benchmarks and the timeline for imposing
Excess Use Penalties (EUP's). They also requested staff provide
clear information to customers on potential allocations, incentives
and enforcement of the Water Shortage Charges and EUP's.
6. MINUTES APPROVAL
6.1 January 21, 2021 - Regular Meeting Minutes.
Attachments: January 21, 2021 - Regular Meeting Minutes
The minutes for January 21, 2021 were received and accepted as
submitted.
7. STAFF BRIEFINGS
7.1 WATER AND RECYCLED WATER SUPPLY UPDATE
Staff will update the Board on water and recycled water supply issues. The Board
may discuss this item and give direction to staff.
Attachments: Presentation (added 2/3/2021)
Presenters: Peter Martin, Deputy Director - Water Resources and
Emma Walton, Deputy Director - Water Reuse Operations
8. CONSENT ITEMS
City of Santa Rosa
Meeting Minutes
Page 3 of 5
Board of Public Utilities Meeting Minutes - Final February 4, 2021
8.1 MOTION - PROJECT WORK ORDER APPROVAL - PROFESSIONAL
ENGINEERING DESIGN SERVICES FOR SEISMIC UPGRADES AND
IMPROVEMENTS PHASE 5 - R9A, R16, AND R17 AND VFD AND FIRE PUMP
ADDITIONS AT S16 AND S17
RECOMMENDATION: It is recommended by the Transportation and Public Works
Department and the Water Department that the Board of Public Utilities, by motion,
approve Project Work Order (PWO) No. A010135-2016-17 under the Master
Professional Services Agreement with Brelje and Race Consulting Engineers, of
Santa Rosa, California, to provide Professional Engineering Design Services for
the Seismic Upgrades and Improvements Phase 5 - Reservoirs (R) 9A, 16, and 17
and variable frequency drive (VFD) and Fire Pump additions at water pump
stations (S) 16 and 17 project in the amount not to exceed $1,035,400.00.
Attachments: Staff Report
Attachment 1_Project Work Order
Attachment 2_Technical Memo
A motion was made by Vice Chair Arnone, Jr., seconded by Board Member
Grabill, to approve the Project Work Order (PWO) No. A010135-2016-17
under the Master Professional Services Agreement with Brelje and Race
Consulting Engineers, of Santa Rosa, California, to provide Professional
Engineering Design Services for the Seismic Upgrades and Improvements
Phase 5 - Reservoirs (R) 9A, 16, and 17 and variable frequency drive (VFD)
and Fire Pump additions at water pump stations (S) 16 and 17 project in
the amount not to exceed $1,035,400.00. The motion carried by the
following vote:
Yes: 7 - Chair Galvin III, Vice Chair Arnone, Jr., Board Member Badenfort,
Board Member Grabill, Board Member Watts, Board Member Wright and
Board Member Walsh
8.2 MOTION - PROFESSIONAL SERVICES AGREEMENT AMENDMENT
APPROVAL - PROFESSIONAL ENGINEERING SERVICES WITH BLACK AND
VEATCH FOR THE 2019 WATER SYSTEM RELIABILITY STUDY
RECOMMENDATION: It is recommended by the Water Department that the Board
of Public Utilities, by motion, approve an amendment to the Professional Services
Agreement (PSA) with Black and Veatch Corporation to provide additional
professional services for the 2019 Water System Reliability Study, including
evaluation of A Place to Play Emergency Well Alternatives and Ongoing Modeling
Services with a total contract amount not to exceed $606,834.
Attachments: Staff Report
Attachment 1_Second Amendment
A motion was made by Vice Chair Arnone, Jr., seconded by Board Member
City of Santa Rosa
Meeting Minutes
Page 4 of 5
Board of Public Utilities Meeting Minutes - Final February 4, 2021
Grabill, to approve an amendment to the Professional Services Agreement
(PSA) with Black and Veatch Corporation to provide additional
professional services for the 2019 Water System Reliability Study,
including evaluation of A Place to Play Emergency Well Alternatives and
Ongoing Modeling Services with a total contract amount not to exceed
$606,834. The motion carried by the following vote:
Yes: 7 - Chair Galvin III, Vice Chair Arnone, Jr., Board Member Badenfort,
Board Member Grabill, Board Member Watts, Board Member Wright and
Board Member Walsh
9. REPORT ITEMS - NONE.
10. PUBLIC COMMENTS ON NON-AGENDA MATTERS - NONE.
11. REFERRALS - NONE.
12. WRITTEN COMMUNICATION (AND POSSIBLE BOARD DISCUSSION) - NONE.
13. SUBCOMMITTEE REPORTS
Board Member Watts reported the Water Conservation
Subcommittee met on January 25, 2021. Staff provided information
on the Water Shortage Contingency Plan and an update on activities
related to the Dry Water Year campaign and various water-use
efficiency programs.
14. BOARD MEMBER REPORTS
Chair Galvin announced formation of a Recycled Water Ad Hoc
committee with the members including himself and Board Member
Badenfort.
15. DIRECTORS REPORTS - NONE.
16. ANNOUNCEMENT OF CLOSED SESSION ITEM(S) AND ADJOURNMENT TO
CLOSED SESSION
At 4:09 p.m., Legal Counsel Maddow announced the Closed
Session items.
16.1 CONFERENCE WITH LEGAL COUNSEL - EXISTING LITIGATION
(Paragraph (1) of subdivision (d) of Government Code Section 54956.9)
Name of Case: Fountaingrove II Open Space Maintenance Association v. City of
City of Santa Rosa
Meeting Minutes
Page 5 of 5
Board of Public Utilities Meeting Minutes - Final February 4, 2021
Santa Rosa, Sonoma County Superior Court Case No.SCV-266455
16.2 CONFERENCE WITH LEGAL COUNSEL - EXISTING LITIGATION
(Paragraph (1) of subdivision (d) of Government Code Section 54956.9)
Name of Case: In the Matter of the City of Santa Rosa’s Petition for Review of
Action and Failure to Act by the California Regional Water Quality Control Board,
North Coast Region, in Adopting Resolution No. R1-2018-0025 California State
Water Resources Control Board Water Quality Petition No. A-2605.
16.3 CONFERENCE WITH REAL PROPERTY NEGOTIATOR
(Government Code Section 54956.8)
Property: 25301 Ramal Road & Skaggs Island Rd, Sonoma, CA APN
128-491-005, 006 & 007, 128-491-016
Agency Negotiator: Jill Scott, Real Property Negotiator
Negotiating Parties: Victor Leveroni Corporation and Joseph Leveroni, Patricia
Stornetta, the Elizabeth Ann Leveroni Trust & the Louise Leveroni Trust
Under Negotiations: Price and terms of payment.
17. ADJOURN TO OPEN SESSION AND ANNOUNCEMENT OF CLOSED SESSION
ACTION, IF ANY
At 4:51 p.m., Legal Counsel Maddow stated there were no
reportable items from the Closed Session.
18. ADJOURNMENT OF MEETING
Chair Galvin adjourned the meeting at 4:52 p.m. The next regular
meeting of the Board of Public Utilities is scheduled for February 4,
2021.
Approved on: February 18, 2021
_________/S/_____________
Roberta Atha, Recording Secretary
Agenda
Council Chamber
City of Santa Rosa 100 Santa Rosa Avenue
BOARD OF PUBLIC UTILITIES
REGULAR MEETING AGENDA AND
SUMMARY REPORT
FEBRUARY 4, 2021
DUE TO THE PROVISIONS OF THE GOVERNOR'S EXECUTIVE ORDERS
N-25-20 AND N-29-20 WHICH SUSPEND CERTAIN REQUIREMENTS OF
THE BROWN ACT, AND THE ORDER OF THE HEALTH OFFICER OF THE
COUNTY OF SONOMA TO SHELTER IN PLACE TO MINIMIZE THE
SPREAD OF COVID-19, THE BOARD MEMBERS WILL BE
PARTICIPATING VIA ZOOM WEBINAR.
MEMBERS OF THE PUBLIC CAN PARTICIPATE IN THE MEETING BY
VISITING HTTPS://SRCITY-ORG.ZOOM.US/J/95860968057 OR BY
DIALING 1-877-853-5257, THEN ENTERING WEBINAR ID: 958 6096 8057
THE MEETING WILL ALSO BE LIVE STREAMED AT
HTTPS://SANTA-ROSA.LEGISTAR.COM/CALENDAR.
CLICK ON THE "IN PROGRESS" LINK TO VIEW. THE MEETING CAN
ALSO BE VIEWED ON COMCAST CHANNEL 28 AND AT
HTTPS://WWW.YOUTUBE.COM/CITYOFSANTAROSA
The public accessing the meeting through the Zoom link will be able to
provide public comment on agenda items at the time an Agenda Item is
discussed during the Board of Public Utilities Meeting.
Public Comment may also be submitted via e-mail at
bpu-comment@srcity.org
or recorded voice message at 707-543-4224.
Deadlines and additional instruction for public comment are set forth
below. The City of Santa Rosa has postponed many non-essential
meetings until further notice. We appreciate your patience and
willingness to protect the health and wellness of our community. If you
have any questions regarding this meeting, please contact Roberta Atha
at ratha@srcity.org.
1:30 PM (Virtual Meeting)
City of Santa Rosa
Regular Meeting Agenda and Summary Report
Page 2 of 6
Board of Public Utilities FEBRUARY 4, 2021
1. CALL TO ORDER AND ROLL CALL
2. STATEMENTS OF ABSTENTION BY BOARD MEMBERS
3. PRESENTATION FOR OUTGOING BOARD MEMBER
4. BOARD REORGANIZATION, SEATING OF NEW MEMBERS AND
ANNOUNCEMENT OF CHAIR
4.1 ADMINISTRATION OF OATH OF OFFICE FOR NEWLY APPOINTED
MEMBERS AND REAPPOINTED MEMBERS
5. STUDY SESSION
5.1 ASSET MANAGEMENT OVERVIEW
This presentation will provide an overview of asset management
principles and how they are applied in developing Santa Rosa Water's
capital improvement program. The Board may discuss this item and
give direction to staff.
Attachments: Presentation (added 2/3/2021)
5.2 2021 WATER AND WASTEWATER COST OF SERVICE STUDY
PROPOSED FY21/22 THROUGH FY24/25 RATE SCHEDULE, AND
PROPOSED UPDATE TO WATER SHORTAGE CHARGES
It is recommended by Santa Rosa Water that the Board of Public
Utilities hold a Study Session to receive information, ask questions,
discuss and provide feedback to staff regarding the 2021 Water and
Wastewater Cost of Service Study, proposed FY 21/22 though FY
24/25 Rate Schedule, and proposed Water Shortage Charges.
Attachments: Staff Report
Attachment 1_ Rate Update Study
Presentation (added 2/1/2021)
6. MINUTES APPROVAL
6.1 January 21, 2021 - Regular Meeting Minutes.
Attachments: January 21, 2021 - Regular Meeting Minutes
City of Santa Rosa
Regular Meeting Agenda and Summary Report
Page 3 of 6
Board of Public Utilities FEBRUARY 4, 2021
7. STAFF BRIEFINGS
7.1 WATER AND RECYCLED WATER SUPPLY UPDATE
Staff will update the Board on water and recycled water supply issues.
The Board may discuss this item and give direction to staff.
Attachments: Presentation (added 2/3/2021)
8. CONSENT ITEMS
8.1 MOTION - PROJECT WORK ORDER APPROVAL - PROFESSIONAL
ENGINEERING DESIGN SERVICES FOR SEISMIC UPGRADES AND
IMPROVEMENTS PHASE 5 - R9A, R16, AND R17 AND VFD AND
FIRE PUMP ADDITIONS AT S16 AND S17
RECOMMENDATION: It is recommended by the Transportation and
Public Works Department and the Water Department that the Board of
Public Utilities, by motion, approve Project Work Order (PWO) No.
A010135-2016-17 under the Master Professional Services Agreement
with Brelje and Race Consulting Engineers, of Santa Rosa, California,
to provide Professional Engineering Design Services for the Seismic
Upgrades and Improvements Phase 5 - Reservoirs (R) 9A, 16, and 17
and variable frequency drive (VFD) and Fire Pump additions at water
pump stations (S) 16 and 17 project in the amount not to exceed
$1,035,400.00.
Attachments: Staff Report
Attachment 1_Project Work Order
Attachment 2_Technical Memo
8.2 MOTION - PROFESSIONAL SERVICES AGREEMENT AMENDMENT
APPROVAL - PROFESSIONAL ENGINEERING SERVICES WITH
BLACK AND VEATCH FOR THE 2019 WATER SYSTEM RELIABILITY
STUDY
RECOMMENDATION: It is recommended by the Water Department that
the Board of Public Utilities, by motion, approve an amendment to the
Professional Services Agreement (PSA) with Black and Veatch
Corporation to provide additional professional services for the 2019
Water System Reliability Study, including evaluation of A Place to Play
City of Santa Rosa
Regular Meeting Agenda and Summary Report
Page 4 of 6
Board of Public Utilities FEBRUARY 4, 2021
Emergency Well Alternatives and Ongoing Modeling Services with a
total contract amount not to exceed $606,834.
Attachments: Staff Report
Attachment 1_Second Amendment
9. REPORT ITEMS - NONE.
10. PUBLIC COMMENTS ON NON-AGENDA MATTERS
Public Comment may be submitted via e-mail or recorded voice message.
Live Public Comment: The public accessing the meeting through the Zoom
link or dial-in will be able to provide public comment on agenda items at the
time an Agenda Item is discussed during the Board of Public Utilities Meeting.
Go to https://srcity.org/virtualparticipation for more information.
E-mail Public Comment: To submit an e-mailed public comment to the Board
of Public Utilities, please send to: bpu-comment@srcity.org by 5:00 p.m.,
Wednesday, February 3. Identify in the subject line of your e-mail the Agenda
Item Number on which you wish to comment, provide your name in the body
of the e-mail and your comment. These comments will be e-mailed to all
Board Members, will be posted to the agenda documents on-line, and be
made part of the archive packet.
Recorded Voice Message Public Comment: To submit a voice message
public comment, please call 707-543-4224 by 5:00 p.m., Wednesday,
February 3. State your name, the Agenda Item Number(s) on which you wish
to comment, and your comment. Recordings will be limited to 3 minutes.
Recorded comments may be played at the time that the Agenda Item is
discussed during the Board Meeting.
Recorded public comments on public hearing items may be played at the time
when the hearing is opened.
11. REFERRALS - NONE.
12. WRITTEN COMMUNICATION (AND POSSIBLE BOARD DISCUSSION) - NONE.
City of Santa Rosa
Regular Meeting Agenda and Summary Report
Page 5 of 6
Board of Public Utilities FEBRUARY 4, 2021
13. SUBCOMMITTEE REPORTS
14. BOARD MEMBER REPORTS
15. DIRECTORS REPORTS
16. ANNOUNCEMENT OF CLOSED SESSION ITEM(S) AND ADJOURNMENT TO
CLOSED SESSION
16.1 CONFERENCE WITH LEGAL COUNSEL - EXISTING LITIGATION
(Paragraph (1) of subdivision (d) of Government Code Section 54956.9)
Name of Case: Fountaingrove II Open Space Maintenance Association
v. City of Santa Rosa, Sonoma County Superior Court Case
No.SCV-266455
16.2 CONFERENCE WITH LEGAL COUNSEL - EXISTING LITIGATION
(Paragraph (1) of subdivision (d) of Government Code Section 54956.9)
Name of Case: In the Matter of the City of Santa Rosa’s Petition for
Review of Action and Failure to Act by the California Regional Water
Quality Control Board, North Coast Region, in Adopting Resolution No.
R1-2018-0025 California State Water Resources Control Board Water
Quality Petition No. A-2605.
16.3 CONFERENCE WITH REAL PROPERTY NEGOTIATOR
(Government Code Section 54956.8)
Property: 25301 Ramal Road & Skaggs Island Rd, Sonoma, CA APN
128-491-005, 006 & 007, 128-491-016
Agency Negotiator: Jill Scott, Real Property Negotiator
Negotiating Parties: Victor Leveroni Corporation and Joseph Leveroni,
Patricia Stornetta, the Elizabeth Ann Leveroni Trust & the Louise
Leveroni Trust
Under Negotiations: Price and terms of payment.
17. ADJOURN TO OPEN SESSION AND ANNOUNCEMENT OF CLOSED SESSION
ACTION, IF ANY
18. ADJOURNMENT OF MEETING
City of Santa Rosa
Regular Meeting Agenda and Summary Report
Page 6 of 6
Board of Public Utilities FEBRUARY 4, 2021
The Board of Public Utilities encourages public comments regarding the above items. If you are unable to attend this meeting,
please feel free to call the Water Department at 543-4200 or forward written comments to the City of Santa Rosa, Water
Department, 35 Stony Point Road, Santa Rosa, CA 95401. All comments will be forwarded to the Board at the meeting.
The City of Santa Rosa does not discriminate against individuals with disabilities in its employment, services, benefits,
facilities, programs or activities. Requests for accommodations, auxiliary aids, or services necessary to participate in a City
program, service, or activity, including printed information in alternate formats, are available by contacting the Secretary at
(707) 543-4266 (TTY Relay at 711) or ratha@srcity.org. Requests should be submitted as far in advance as possible, but no
later than two business days before the scheduled meeting. Meeting information can also be accessed via the internet at
http://srcity.org.
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