Board of Public Utilities

Council Chamber City of Santa Rosa 100 Santa Rosa Avenue BOARD OF PUBLIC UTILITIES REGULAR MEETING AGENDA AND SUMMARY REPORT MARCH 4, 2021 DUE TO THE PROVISIONS OF THE GOVERNOR'S EXECUTIVE ORDERS N-25-20 AND N-29-20 WHICH SUSPEND CERTAIN REQUIREMENTS OF THE BROWN ACT, AND THE ORDER OF THE HEALTH OFFICER OF THE COUNTY OF SONOMA TO SHELTER IN PLACE TO MINIMIZE THE SPREAD OF COVID-19, THE BOARD MEMBERS WILL BE PARTICIPATING VIA ZOOM WEBINAR. MEMBERS OF THE PUBLIC CAN PARTICIPATE IN THE MEETING BY VISITING HTTPS://SRCITY-ORG.ZOOM.US/J/97870211527 OR BY DIALING 1-877-853-5257, THEN ENTERING WEBINAR ID: 978 7021 1527 THE MEETING WILL ALSO BE LIVE STREAMED AT HTTPS://SANTA-ROSA.LEGISTAR.COM/CALENDAR. CLICK ON THE "IN PROGRESS" LINK TO VIEW. THE MEETING CAN ALSO BE VIEWED ON COMCAST CHANNEL 28 AND AT HTTPS://WWW.YOUTUBE.COM/CITYOFSANTAROSA The public accessing the meeting through the Zoom link will be able to provide public comment on agenda items at the time an Agenda Item is discussed during the Board of Public Utilities Meeting. Public Comment may also be submitted via e-mail at bpu-comment@srcity.org or recorded voice message at 707-543-4224. Deadlines and additional instruction for public comment are set forth below. The City of Santa Rosa has postponed many non-essential meetings until further notice. We appreciate your patience and willingness to protect the health and wellness of our community. If you have any questions regarding this meeting, please contact Roberta Atha at ratha@srcity.org. 1:30 PM (Virtual Meeting) City of Santa Rosa Regular Meeting Agenda and Summary Report Page 2 of 5 Board of Public Utilities MARCH 4, 2021 1. CALL TO ORDER AND ROLL CALL 2. STATEMENTS OF ABSTENTION BY BOARD MEMBERS 3 BOARD REORGANIZATION AND SEATING OF REAPPOINTED MEMBER 3.1 ADMINISTRATION OF OATH OF OFFICE FOR REAPPOINTED MEMBER 4. STUDY SESSION - NONE. 5. MINUTES APPROVAL 5.1 February 18, 2021 - Regular Meeting Minutes Attachments: February 18, 2021 - Regular Meeting Minutes (added 3/2/21) 6. STAFF BRIEFINGS 6.1 WATER METER UPGRADE PROJECT UPDATE Santa Rosa Water (SRW) began the implementation of the Water Meter Upgrade Project software and meters in August 2016 with the installation of the associated software. The installation of the approximately 53,000 meters began in September 2017 and was completed in January 2021 providing SRW a fully operational system. SRW staff will update the Board on the project completion and advantages achieved from the system. The Board may discuss this item and give direction to staff. Attachments: Presentation (added 3/1/21) 6.2 WATER RESOURCES DIVISION UPDATE The Water Resources Division includes the Energy & Sustainability, Water Resources Planning, Water Use Efficiency, and Water Quality Teams. The presentation will focus on an overview of the Division functions and highlight ongoing projects and services. The Board may discuss this item and give direction to staff. Attachments: Presentation (added 3/3/21) 6.3 WATER AND RECYCLED WATER SUPPLY UPDATE City of Santa Rosa Regular Meeting Agenda and Summary Report Page 3 of 5 Board of Public Utilities MARCH 4, 2021 Staff will update the Board on water and recycled water supply issues. The Board may discuss this item and give direction to staff. Attachments: Presentation (added 3/3/21) 7. CONSENT ITEMS 7.1 MOTION - ADDITIONAL CONTINGENCY - LAGUNA TREATMENT PLANT CHILLERS AND CLIMATE CONTROL UPGRADES AT ADMINISTRATION AND ANNEX BUILDING RECOMMENDATION: It is recommended by the Transportation and Public Works Department and the Water Department that the Board of Public Utilities, by motion, increase contingency by $130,982.40 for Contract No. C02105 Laguna Treatment Plant Chillers and Climate Control Upgrades at Administration and Annex Building, for a total contract and contingency amount of $1,135,180.80. Attachments: Staff Report 8. REPORT ITEMS 8.1 REPORT - SONOMA COUNTY WATER AGENCY FY2021/22 WATER TRANSMISSION BUDGET AND RATE INCREASE BACKGROUND: There is a Water Advisory Committee (WAC) made up of elected officials of each of the prime contractors to the Sonoma Water wholesale water. The WAC is an advisory committee to the Sonoma Water Board of Directors. The City’s WAC Representative is Council Member Tom Schwedhelm. On April 5, 2021, the WAC is scheduled to vote on whether or not to recommend the Sonoma Water budget and proposed rate increase for approval of the Sonoma Water Board of Directors. The Technical Advisory Committee (TAC) is made of technical staff of each of the prime contractors to Sonoma Water’s wholesale water. The TAC provides technical analysis and recommendations to the WAC. RECOMMENDATION: It is recommended by the Water Department that the Board of Public Utilities consider the Sonoma Water budget and proposed water rate increase and, by motion, provide a City of Santa Rosa Regular Meeting Agenda and Summary Report Page 4 of 5 Board of Public Utilities MARCH 4, 2021 recommendation to the City Council regarding Council’s direction to its Water Advisory Committee (WAC) representative for the WAC vote on April 5, 2021. Attachments: Staff Report Attachment 1_Sonoma Water Budget (updated 2/26/21) Presentation (added 3/2/21) 9. PUBLIC COMMENTS ON NON-AGENDA MATTERS Public Comment may be submitted via e-mail or recorded voice message. Live Public Comment: The public accessing the meeting through the Zoom link or dial-in will be able to provide public comment on agenda items at the time an Agenda Item is discussed during the Board of Public Utilities Meeting. Go to https://srcity.org/virtualparticipation for more information. E-mail Public Comment: To submit an e-mailed public comment to the Board of Public Utilities, please send to: bpu-comment@srcity.org by 5:00 p.m., Wednesday, March 3. Identify in the subject line of your e-mail the Agenda Item Number on which you wish to comment, provide your name in the body of the e-mail and your comment. These comments will be e-mailed to all Board Members, will be posted to the agenda documents on-line, and be made part of the archive packet. Recorded Voice Message Public Comment: To submit a voice message public comment, please call 707-543-4224 by 5:00 p.m., Wednesday, March 3. State your name, the Agenda Item Number(s) on which you wish to comment, and your comment. Recordings will be limited to 3 minutes. Recorded comments may be played at the time that the Agenda Item is discussed during the Board Meeting. Recorded public comments on public hearing items may be played at the time when the hearing is opened. 10. REFERRALS - NONE. 11. WRITTEN COMMUNICATION (AND POSSIBLE BOARD DISCUSSION) - NONE. City of Santa Rosa Regular Meeting Agenda and Summary Report Page 5 of 5 Board of Public Utilities MARCH 4, 2021 12. SUBCOMMITTEE REPORTS 13. BOARD MEMBER REPORTS 14. DIRECTORS REPORTS 15. ADJOURNMENT OF MEETING The Board of Public Utilities encourages public comments regarding the above items. If you are unable to attend this meeting, please feel free to call the Water Department at 543-4200 or forward written comments to the City of Santa Rosa, Water Department, 35 Stony Point Road, Santa Rosa, CA 95401. All comments will be forwarded to the Board at the meeting. The City of Santa Rosa does not discriminate against individuals with disabilities in its employment, services, benefits, facilities, programs or activities. Requests for accommodations, auxiliary aids, or services necessary to participate in a City program, service, or activity, including printed information in alternate formats, are available by contacting the Secretary at (707) 543-4266 (TTY Relay at 711) or ratha@srcity.org. Requests should be submitted as far in advance as possible, but no later than two business days before the scheduled meeting. Meeting information can also be accessed via the internet at http://srcity.org.