Board of Public Utilities

Hybrid Meeting - See Agenda City of Santa Rosa for Participation Information Board of Public Utilities Meeting Minutes - Final Thursday, May 19, 2022 1:30 PM 1. CALL TO ORDER AND ROLL CALL Chair Galvin called the meeting to order at 1:37 p.m. Present 5 - Chair Daniel Galvin III, Board Member Lisa Badenfort, Board Member Mark Walsh, Board Member Mary Watts, and Board Member Glen Wright Absent 2 - Vice Chair William Arnone Jr., and Board Member Christopher Grabill 2. STATEMENTS OF ABSTENTION BY BOARD MEMBERS There were no Statements of Abstention from Board Members. 3. STUDY SESSION - NONE. 4. MINUTES APPROVAL 4.1 May 5, 2022 - Regular Meeting Minutes. Attachments: May 5, 2022 - Regular Meeting Minutes The minutes for May 5, 2022 were received and accepted as submitted. 5. STAFF BRIEFINGS 5.1 2021-22 CAPITAL IMPROVEMENT PROJECT UPDATE Staff will update the Board on Water CIP projects completed in 2021 and 2022, scheduled for completion in the remainder of 2022, and projects that are currently in design. The Board may discuss this item and give direction to staff. Attachments: Presentation (added 5/18/22) Presenter: Jason Roberts, Supervising Engineer PUBLIC COMMENT Bob Harder, 9327 Lakewood Drive, Windsor, CA, complimented staff on the presentation and provided copies of public comment he made to the City Council regarding CIP projects. City of Santa Rosa Meeting Minutes Page 2 of 6 Board of Public Utilities Meeting Minutes - Final May 19, 2022 5.2 WATER SUPPLY UPDATE Staff will update the Board on water supply issues. The Board may discuss this item and give direction to staff. Attachments: Presentation (added 5/18/22) Presenter: Peter Martin, Deputy Director - Water Resources 6. CONSENT ITEMS 6.1 MOTION - CONTRACT AWARD - CROSSTOWN TRUNK LINING - 3 SEGMENTS RECOMMENDATION: It is recommended by the Transportation and Public Works Department and the Water Department that the Board of Public Utilities, by motion, approve the project and award Construction Contract No. C02311 in the amount of $1,567,608 to the lowest responsive bidder, Insituform Technologies, LLC from Chesterfield, Missouri, for the Crosstown Trunk Lining - 3 Segments project, approve a 15% contingency and authorize a total contract amount of $1,802,749.20. Attachments: Staff Report Attachment 1_Summary of Bids Attachment 2_Location Map A motion was made by Board Member Wright, seconded by Board Member Walsh, to approve the project and award Construction Contract No. C02311 in the amount of $1,567,608 to the lowest responsive bidder, Insituform Technologies, LLC from Chesterfield, Missouri, for the Crosstown Trunk Lining - 3 Segments project, approve a 15% contingency and authorize a total contract amount of $1,802,749.20. The motion carried by the following vote: Yes: 5 - Chair Galvin III, Board Member Badenfort, Board Member Walsh, Board Member Watts and Board Member Wright Absent: 2 - Vice Chair Arnone Jr. and Board Member Grabill 7. REPORT ITEMS 7.1 REPORT - ISSUANCE OF REQUEST FOR PROPOSALS FOR WATER SUPPLY ALTERNATIVES PLAN BACKGROUND: Santa Rosa Water wishes to explore options to increase the City’s water supplies to reduce vulnerability to prolonged droughts which are projected to occur with more frequency and severity due to climate change. To determine the best path forward for enhancing the City’s water supply portfolio, staff proposes to hire a consultant to assist in this effort. Staff will present information City of Santa Rosa Meeting Minutes Page 3 of 6 Board of Public Utilities Meeting Minutes - Final May 19, 2022 about the proposed scope of work and timeline and ask the Board of Public Utilities to approve issuance of a Request for Proposals. RECOMMENDATION: It is recommended by the City Council/Board of Public Utilities Liaison Committee and Santa Rosa Water that the Board of Public Utilities, by motion, approve the issuance of a Request for Proposals to solicit proposals from qualified consultants to complete a study of potential water supply sources and develop a Water Supply Alternatives Plan for increasing the City’s water supply resiliency and reliability. Attachments: Staff Report Presentation (added 5/18/22) Presenter: Colin Close, Senior Water Resources Planner PUBLIC COMMENT Bob Harder, 9327 Lakewood Drive, Windsor, CA, encouraged meetings be held for public input and ideas and looking further into the future than the General Plan guidelines. Tracey R., Santa Rosa, CA, asked whether reclaimed water could be used more in public areas that may control wildfire danger. Director Burke responded 100% of the recycled water is reused in most years and currently allocated to urban and agricultural customers. Staff is looking at all alternatives and those that may be most cost-effective including expansion of the recycled water pipeline network and potable reuse of recycled water. A motion was made by Board Member Walsh, seconded by Board Member Badenfort, to approve the issuance of a Request for Proposals to solicit proposals from qualified consultants to complete a study of potential water supply sources and develop a Water Supply Alternatives Plan for increasing the City's water supply resiliency and reliability. The motion carried by the following vote: Yes: 5 - Chair Galvin III, Board Member Badenfort, Board Member Walsh, Board Member Watts and Board Member Wright Absent: 2 - Vice Chair Arnone Jr. and Board Member Grabill 7.2 REPORT - DIRECTION TO SANTA ROSA PLAIN GROUNDWATER SUSTAINABILITY AGENCY BOARD MEMBER REGARDING ADOPTION OF GROUNDWATER SUSTAINABILITY USER FEES City of Santa Rosa Meeting Minutes Page 4 of 6 Board of Public Utilities Meeting Minutes - Final May 19, 2022 BACKGROUND: The Santa Rosa Plain Groundwater Sustainability Agency (SRP GSA) is a Joint Powers Authority comprised of the Cities of Cotati, Rohnert Park, Santa Rosa, and Sebastopol, the Town of Windsor, the County of Sonoma, Sonoma Water, and the Gold Ridge and Sonoma Resource Conservation Districts. In addition, a group of mutual water companies and independently owned water systems, via agreement with the SRP GSA, also have a seat on the SRP GSA Board of Directors. The SRP GSA has a Board of Directors comprised of SRP GSA member agency representatives. Council Member Schwedhelm is currently the City’s SRP GSA Board member. The SRP GSA is a self-funding agency, formed by law in 2017 to carry out the mandates of the Sustainable Groundwater Management Act of 2014. In June 2019, the SRP GSA Board of Directors approved an ordinance enacting a groundwater sustainability user fee of $19.90 per acre foot per year of groundwater extracted within the SRP GSA jurisdictional boundary. This fee was enacted to support a three-year effort to develop a state mandated Groundwater Sustainability Plan (GSP) by January 31, 2022. Now that the GSP has been formally adopted, a five-year rate study has been pursued by the SRP GSA to determine the fee amounts necessary to implement the GSP. A revised groundwater sustainability user fee of $36-$44 per acre foot of groundwater extracted annually is proposed for five years. Santa Rosa Water staff are requesting the Board of Public Utilities provide a recommendation that the Santa Rosa Plain Groundwater Sustainability Agency’s representative support adoption of the revised fee at the SRP GSA Public Hearing on June 9, 2022. RECOMMENDATION: It is recommended by Santa Rosa Water staff that the Board of Public Utilities consider the revised groundwater sustainability user fee for the Santa Rosa Plain Groundwater Sustainability Agency (SRP GSA), and, by motion, recommend that Santa Rosa’s GSA Board member support adoption of the revised fee at the SRP GSA June 9, 2022 Public Hearing. Attachments: Staff Report Presentation (added 5/18/22) Presenter: Peter Martin, Deputy Director - Water Resources Jennifer Burke, Director, clarified the Recommendation language to make the action a recommendation from the Board to the Council. A motion was made by Board Member Wright, seconded by Board Member Watts, to consider the revised groundwater sustainability user fee for the Santa Rosa Plain Groundwater Sustainability Agency (SRP GSA), and, by motion, recommend that the Council recommend that Santa Rosa's GSA Board member support adoption of the revised fee at the SRP GSA June 9, 2022 Public Hearing. The motion carried by the following vote: City of Santa Rosa Meeting Minutes Page 5 of 6 Board of Public Utilities Meeting Minutes - Final May 19, 2022 Yes: 5 - Chair Galvin III, Board Member Badenfort, Board Member Walsh, Board Member Watts and Board Member Wright Absent: 2 - Vice Chair Arnone Jr. and Board Member Grabill 8. PUBLIC COMMENTS ON NON-AGENDA MATTERS NONE. 9. REFERRALS - NONE. 10. WRITTEN COMMUNICATION (AND POSSIBLE BOARD DISCUSSION) - NONE. 11. SUBCOMMITTEE REPORTS NONE. 12. BOARD MEMBER REPORTS Board Member Wright attended the in-person May 2 Water Advisory Committee/Technical Advisory Committee (WAC/TAC) meeting where Jennifer Burke, Director, was appointed as the new TAC Chair following the retirement of Drew McIntyre from North Marin Water District. Board Member Wright noted Director Burke is the first TAC Chair from Santa Rosa since 2006 and the first woman to serve in that role. 13. DIRECTORS REPORTS Jennifer Burke, Director, reported the Farmers Lane Wells will start on June 1 and produce water to augment city water supply during the season and support reduced purchases from Sonoma Water. Director Burke stated the annual Geysers shutdown began on May 16 to perform preventative maintenance to the system in coordination with Calpine to minimize impacts to both operations. The shutdown is anticipated to last three weeks. Director Burke announced Emma Walton, Deputy Director - Regional Operations, is leaving the City after more than 7 years and starting a position as Operations Manager at Sonoma Water. Director Burke informed the Board that Mike Prinz will transfer and City of Santa Rosa Meeting Minutes Page 6 of 6 Board of Public Utilities Meeting Minutes - Final May 19, 2022 become the new Deputy Director - Regional Operations beginning June 5. 14. ADJOURNMENT OF MEETING Chair Galvin adjourned the meeting at 3:03 p.m. in honor of Emma Walton and wished her good luck in her new position. The next meeting of the Board of Public Utilities is scheduled for June 16, 2022. Approved on: June 16, 2022 _________/S/_____________ Roberta Atha, Recording Secretary